Agenda Item
ix. Contract ~ Renewal and Ratification ~ RFP 24-552 ~ Gym Floor Maintenance, Repair and Replacement Services Contract ~ Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action ~ Renewal #1 of 4 (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services in the amount not to exceed $2,000,000 to Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action. Approval for ratification of the contract services is required from June 30, 2025, through September 8, 2025.
Why: This request is for a ratification of services and contract renewal for Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action to provide continuity for district-wide gym floor maintenance, repair, and replacement services on an as-needed basis. It ensures schools and facilities remain safe, clean, and welcoming environments in a timely and cost-effective manner. These services are critical to the success of facility modernization and routine upkeep across the district-wide.
Details: On April 15, 2024, the Board approved the contract award of RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services to Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action.
Flooring Contractors provide flooring services including installation, repairs, screening and recoating, and general maintenance to gymnasium floors enhancing safety. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs. Work will be assigned on an as-needed basis and managed through task orders issued by the Facilities Maintenance Department. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services in the amount not- to- exceed $2,000,000, will be allocated across various General Fund and E-SPLOST cost codes. The total budget is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1461
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
SUPERIO-CO DWHITLEY
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 5/21/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME:
Flatlands Jessup Insurance Group - Williamston PHONE FAX
(A/C, No, Ext): (252) 798-5561 (A/C, No):
1540 W 5th St E-MAIL
Washington, NC 27889-4108 ADDRESS: info@flatlandsjessup.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Auto-Owners Insurance Company 18988
INSURED INSURER B : Owners Insurance Company 32700
Superior Court Systems by Floor Action, Inc. INSURER C :
DBA Sports Court Solutions by Floor Action, Inc.
PO Box 7327 INSURER D :
Wilson, NC 27894 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000,000
CLAIMS-MADE X OCCUR 35983434 5/15/2025 5/15/2026 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
1,000,000
MED EXP (Any one person) $
10,000
PERSONAL & ADV INJURY $
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
2,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $
2,000,000
OTHER: $
B AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
1,000,000
X ANY AUTO 5598343400 5/15/2025 5/15/2026 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
3,000,000
EXCESS LIAB CLAIMS-MADE 5598343401 5/15/2025 5/15/2026 AGGREGATE $
3,000,000
DED X RETENTION $ 10,000 $
B WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
Y/N A106667535 5/15/2025 5/15/2026 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? Y N/A
1,000,000
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Patrick Morningstar is excluded from Workers Compensation coverage
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County Schools ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Blvd
Stone Mountain, GA 30083
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD