Agenda Item
iii. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Sign Rental - Bo Phillips Company, Metro LED, Indigo Signs dba Image 360 Tucker (Not to exceed $299,997)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreement (ICA) with Bo Phillips Co ($99,999), Metro LED ($99,999), Indigo Signs dba Image 360 Tucker ($99,999). Total contract value amount not-to-exceed $299,997.
Why: This request is to approve the above-captioned ICA's for Bo Phillips Company, Metro LED, Indigo Signs dba Image 360 Tucker, to provide professional signage and related services district-wide, including but not limited to: exterior signage, interior signage, and directional signage, to support the Facilities/Maintenance Department through June 2026.
Details: The request is to approve the above listed vendor services for various signage needs districtwide. Professional signage provides key benefits:
Safety and emergency preparedness signs provide evacuation routes, exit and assembly points during emergencies.
Improved communication and navigation signs include directional arrows, room numbers, and facility labels which help to navigate school campuses.
Enhanced Learning Environment includes instructional signs, visual aids, and motivational language.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $299,997.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: 8/13/2025_________ Due Date: __8/20/2025______ (Allow 3 to 5 business days)
Background information: Service Agreements ~ Independent Contractor Agreements
(ICA) ~ Sign Rental - Bo Phillips Company, Metro LED, Indigo Signs dba Image
360 Tucker ~ Not to Exceed ~ $299,997.00.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________