Agenda Item
iv. Easement Request ~ DeKalb County Department of Transportation ~ Sidewalk Expansion at International Community School (ICS) ~ Medlock Elementary School Site
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a grant of an Easement to the DeKalb County Department of Transportation for expansion and improvement of the walking trail at the International Community School at Medlock Elementary School site located at 2418 Wood Trail Lane, Decatur, GA 30033.
Why: Granting of the easement through expansion and improvement of the walking trail would provide students, staff, and community members with a safe and convenient way to commute and engage in physical activity. The trail project can have positive impacts on student attendance and overall health.
Details: The DeKalb County Department of Transportation in conjunction with the Path Foundation is requesting a temporary and permanent easement on the ICS at Medlock site. This easement will allow the County to improve and expand the walking trail which can offer numerous benefits to the school district and its residents. A walking trail would provide students, staff, and community members with a safe and convenient way to commute and engage in physical activity. The trail project can have positive impacts on student attendance and overall health. It is the plan of the County to develop and maintain the trail with minimal expenses, providing long-term benefits without significant financial burden to the District or community.
The requested easement will consist of a permanent trail easement of 2,714 square feet, as well as a temporary construction easement of 1,441 square feet located at Medlock Park to Lulah Hills Road. The temporary construction easement will expire upon completion and acceptance of the project.
As determined by the State of Georgia per the Statement of Estimated Values, the easement rights have a Total Estimated Fair Market Value of $4,525.
Financial impact: The easement will directly benefit DCSD. The Total Estimated Fair Market value is $4,525. It will be paid by DeKalb County Government to the Board of Education for the easement. These funds will be placed in the General Fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: 8/13/2025_________ Due Date: __8/20/2025______ (Allow 3 to 5 business days)
Background information: Easement Request ~ Dekalb County Department of
Transportation~ Sidewalk Expansion at International Community School (ICS) ~
Former Medlock Elementary School Site
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________