Agenda Item
i. Reimbursement Funds Application ~ FY 2027 Capital Outlay Application (Not to exceed $1,671,340) ~ Updated 9.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Fiscal Year 2027 Capital Outlay Application to the Georgia Department of Education (Ga DOE), totaling $1,671,340.
Why: Approval of the Capital Outlay Application will allow the DeKalb County School District to collect reimbursement funds for these capital improvement projects in the amount of $1,671,340 as permissible under the State Capital Outlay program.
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by the state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding. In other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.
Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. DeKalb County School District’s FY 2027 Capital Outlay Project Application requests reimbursement funds in the amount of $1,671,340 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2027 Capital Outlay Project Application are:
Sagamore Hills ES Roof Replacement - $289,314
Miller Grove HS Roof Replacement - $1,382,026
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,671,340 will be allocated to the Local Capital Project Fund (Fund 300). Reimbursement funds will be allocated only after receipt.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item
Reimbursement Application
State Capital Outlay Applications
Purpose: Reimbursement of State Capital Outlay funds for eligible Dekalb
County School District projects.
Reimbursement Chronology for Eligible Projects:
• In October of 2021, the Board approved the FY 2023 Capital Outlay
Application, which qualified the District to receive $2,039,031.
• In August of 2022, the Board approved the FY 2024 Capital Outlay
Application, which qualified the District to receive $16,862,594.
• In September of 2023, the Board approved the FY 2025 Capital Outlay
Application, which qualified the District to receive $52,115,602.
• In October of 2024, the Board approved the FY 2026 Capital Outlay
Application, which qualified the District to receive $1,058,030.
• If approved in September 2025, the FY 2027 Capital Outlay Application
will allow the District to receive $1,671,340 in Capital Outlay Funds
from the Georgia Department of Education.
Eligible Projects:
Projects applying for reimbursement funds in the FY 2027 Capital Outlay
Project Application are:
• Sagamore Hills ES Roof Replacement - $289,314
• Miller Grove HS Roof Replacement - $1,382,026
9/12/2016