Agenda Item
ii. Contract ~ Cooperative Agreement ~ Solicitation #B2338KM ~ Contract CE 2004 ~173 ~Staffing ~ ASK Consulting (Not to exceed $400,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve use of the Cooperative Agreement for ASK Consulting, Inc. through Gwinnett County Public Schools Solicitation B2338KM and Contract CE2004-173 for contract Vehicle and Diesel Mechanic services in the amount not to exceed $400,000 for the term of September 15, 2025, through December 31, 2025.
Why: Approval of the use of the ASK Consulting contract CE 2004-173, for vehicle and diesel mechanic services will allow the DCSD to secure qualified mechanic support through a competitively procured vendor. This partnership is essential to maintaining safe, reliable transportation services by supplementing current staffing levels and addressing ongoing repair needs across the district’s fleet.
Details: The Division of Operations -Fleet Services Department is requesting approval to utilize the ASK Consulting contract CE 2004-173 through Gwinnett County School District to support Fleet maintenance and repair operations
The proposed agreement with ASK Consulting, will be effective from September 15, 2025, through December 31, 2025, and is essential to addressing critical staffing shortages by providing access to qualified vehicle and diesel mechanics. This partnership will strengthen the District’s ability to maintain safe and reliable transportation services by supporting timely repairs, minimizing fleet downtime, and ensuring continued operational excellence.
Pursuant to Board Policy DJE IIID(3)(d), Exception to Competitive Selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia, as well as through intergovernmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. In alignment with this policy, the ASK Consulting contract agreement is the result of multiple public entities combining their workforce needs. This collaborative procurement approach not only ensures compliance with Board policy but also supports the District's operational efficiency and staffing flexibility.
Financial impact: The total cost of the contract shall not exceed $400,000 and will be charged to Fleet Services fund code: 100.2700.530000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director of Fleet Services Department, Division of Operations, 678-676-1395
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
PURCHASING DEPARTMENT
437 Old Peachtree Road, NW
Suwanee, GA 30024
Betsy.McCurry@gcpsk12.org
October 21, 2024
Manish Karani
ASK Staffing, Inc.
6495 Shiloh Road, Suite 300
Alpharetta, GA 30005
Subject: B-2338KM On Demand Fleet Professional Services-Renewal
Request-Renewal 2
Dear Manish Karani:
The Gwinnett County Board of Education would like to offer to extend your
current bid for one year. It is understood that if you agree to extend the prices
your bid will be valid from January 1, 2025 through December 31, 2025.
Your interest in working with the Gwinnett County Public Schools is greatly
appreciated. We look forward to another successful year.
Sincerely,
Betsy McCurry
Senior Buyer
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Company Name Signature
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Date Accept Do not accept