Agenda Item
vii. Contract ~ Spend Limit Increase ~ ITB No. 20-752-037 Plumbing Contractor Services, Elite Plumber, LLC, K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, and Sid’s Sewer and Drain, Inc. (Not to exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve an increase in the spend limit of contract award for ITB 20-752-037 for Plumbing Contractor Services in the amount not to exceed $5,000,000 to K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC., Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC.
Why: Approval of this request allows DCSD to continue addressing the critical needs of staff and students in providing plumbing services on an as-needed basis for various remodeling, renovations, life safety, and maintenance and repair projects. It will also address unforeseen additional costs and repairs.
Approval of the contract spend limit increase meets Strategic Goal Area 6: Organizational Excellence
Details: On February 10, 2025, the Board of Education approved the contract renewal of ITB 20-752-037 for Plumbing Contractor Services in the amount of $5,000,000 to K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC to provide district wide plumbing services.
Approval of this request will allow DCSD to continue provide critical plumbing services by addressing unforeseen additional costs and repairs. It is requested that the budget be increased by $5,000,000, to the current term of the contract, to cover unforeseen additional costs for repairs.
Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: 8/14/2025_________ Due Date: __8/21/2025______ (Allow 3 to 5 business days)
Background information/ Contract ~ Spend Limit Increase ~ ITB No. 20-752-037
Plumbing Contractor Services, Elite Plumber, LLC, K.E.G. Plumbing & Mechanical,
Inc., MAXAIR Mechanical, LLC, and Sid’s Sewer and Drain, Inc.~ Not to Exceed ~
$5,000,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________