Agenda Item
ii. Contract ~ Cooperative Agreement ~ Sourcewell RFP #081523 ~ Hussey Seating Corporation ~ Southeastern Surfaces & Equipment, Inc. (SSE) - Authorized Reseller ~ Bleacher Replacement Installation ~ Chamblee High School, Towers High School, Lithonia High School (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board") approve DeKalb County School District (“DCSD”) use of the Sourcewell RFP #081523 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Hussey Seating Corporation, where their Exclusive Dealer, Southeastern Surfaces & Equipment, Inc. (SSE) will provide gymnasium bleacher replacement and installation services, district-wide, in an amount not to exceed $2,000,000.
Why: Approval of the use of the Sourcewell Cooperative Agreement with Hussey Seating Corporation, where Southeastern Surfaces & Equipment, Inc. is the exclusive dealer of Hussey Seating Corporation in the State of Georgia, will provide purchase and installation of bleacher seating district-wide.
Many existing gymnasium bleachers across DCSD facilities have exceeded their useful life and are no longer compliant with current safety or ADA (Americans with Disabilities Act) standards.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
Details: Many existing gymnasium bleachers across DCSD facilities have exceeded their useful life and are no longer compliant with current safety or ADA (Americans with Disabilities Act) standards. This initiative will address immediate needs and improve the physical learning environment in support of extracurricular activities, school events, and community engagement. The new bleacher systems will feature enhanced safety elements, including:
Self-storing rails
Intermediate steps
Pendant control operation
Upgraded deck systems for durability and safety
ADA-compliant access
The initial three high-priority schools identified for immediate scope implementation include:
Chamblee High School -$434,071.11
Towers High School - $259,500
Lithonia High School - $235,610
Total = $929,181.11.
This project aligns with DCSD’s deferred maintenance priorities and school safety objectives.
DCSD will use Sourcewell Contract #081523-HSC for the purchase and installation of bleachers district-wide. SSE is the exclusive authorized Hussey Seating Corporation dealer for Georgia and will provide turnkey solutions at fixed cooperative pricing. Approval will allow the utilization of competitively bid pricing through Sourcewell to ensure efficiency and cost savings.
The DeKalb County School District’s Master Services Agreement will be used.
Hussey Seating Corporation, 38 Dyer Street Ext., North Berwick, ME 03906
Southeastern Surfaces & Equipment, Inc. (local) is located at 1205 Peachtree Pkwy. Suite 1204, Cumming, GA 30041
Financial impact: The contract amount for the gymnasium bleacher replacement is a not- to- exceed amount of $2,000,000. Funds will be allocated from the cost code: (100.2600.543013.00011.7520.9990.8013.040.0000), General Fund Budget - Deferred Maintenance.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director, Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
Sourcewell RFP #081523 - Hussey Seating Corporation –
Southeastern Surfaces & Equipment, Inc. (SSE) - Exclusive Dealer
Chamblee HS, Towers HS, and Lithonia HS
Scope: Contract Award – Cooperative Agreement -with Hussey Seating
Corporation and its Exclusive Dealer – Southeastern Surfaces & Equipment,
Inc. (SSE) – Event Seating and Staging Solutions with Related Accessories
and Services - Scope for this request can be found in the Sourcewell RFP
#081523 and is being sought for use to provide installation services districtwide.
Contract Term:
The Sourcewell Cooperative Contract #081523 is a four-year (4) contract with three
(3), one (1) year renewal options. Hussey Seating Corporation is one of multiple
vendors awarded Contract No. #081523, effective October 5, 2023, through October
6, 2027, with the option to extend for three (3), one (1) year additional renewals
through May 26, 2030, at Sourcewell’s discretion.
Solicitation Process:
On August 15, 2023, Sourcewell issued RFP# 081523, for Event Seating and Staging
Solutions with Related Accessories and Services. Hussey Seating Corporation is one
of multiple vendors awarded contract #081523 based on their proposal’s response to
the RFP. Southeastern Surfaces & Equipment, Inc. is an exclusive dealer of Hussey
Seating Corporation products. Contract No. #081523 is effective October 5, 2023,
through October 6, 2027, with the option to extend for three (3), one (1) year
additional year renewals through May 26, 2030, at Sourcewell’s discretion.
Award Process:
Hussey Seating Corporation and its Exclusive Dealer – Southeastern Surfaces
& Equipment, Inc. (SSE). was selected to utilize the Sourcewell cooperative
contract to expedite and complete immediate renovations and repairs to three initial
replacement projects: Chamblee HS, Towers HS, and Lithonia HS.
Use of the cooperative agreement through Sourcewell, is pursuant to Board Policy
DJE D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false