Agenda Item
i. Reimbursement Funds Application ~ FY 2027 Capital Outlay Application (Not to exceed $1,671,340) ~ Updated 9.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Fiscal Year 2027 Capital Outlay Application to the Georgia Department of Education (Ga DOE), totaling $1,671,340.
Why: Approval of the Capital Outlay Application will allow the DeKalb County School District to collect reimbursement funds for these capital improvement projects in the amount of $1,671,340 as permissible under the State Capital Outlay program.
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by the state formula. These entitlement funds are awarded as projects are completed. This process is defined as "reimbursable" funding. In other words, the project (or phases of that project) must be completed first and then DCSD applies for the allotted reimbursement.
Each year, local school districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. DeKalb County School District’s FY 2027 Capital Outlay Project Application requests reimbursement funds in the amount of $1,671,340 from the Georgia Department of Education to be appropriated by the 2025 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2027 Capital Outlay Project Application are:
Sagamore Hills ES Roof Replacement - $289,314
Miller Grove HS Roof Replacement - $1,382,026
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $1,671,340 will be allocated to the Local Capital Project Fund (Fund 300). Reimbursement funds will be allocated only after receipt.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
FY 2027 Capital Outlay Application Project Start Dates
If you would please take a few minutes to confirm the following information for each project included in your
FY 2027 Capital Outlay Program application, it will enable the Facilities Services staff to better serve your
school system and will be greatly appreciated.
Each school system is responsible for notifying the Facilities Services of any SPLOST elections and
changes to construction start dates. If you fail to notify us in writing of any changes to the construction
start date it may jeopardize your ability to receive state funds for your project or projects. Please
note, the Superintendent’s signature is required.
School System: DeKalb County
Contact Person: Devon Horton
Contact Phone Number: 678-676-1200
Does your school system plan to ask the voters to approve a YES ( ) NO ( X )
NEW SPLOST to provide the local funds needed to proceed Comments:_____________________
with the construction projects indicated below for inclusion ______________________________
in a FY 2027 Capital Outlay Program Application? ______________________________
If the answer to the last question is yes, when will your
voters be asked to approve this NEW SPLOST?
If your voters fail to approve this proposed NEW SPLOST, YES ( ) NO ( )
will your system be able to proceed with the completion of Comments:_____________________
all the projects proposed for inclusion in a FY 2027 ______________________________
Application for state funds? ______________________________
Name of Eligible Project in Application and Facilities Plan: Sagamore Hills Elementary Facility
PROPOSED Type of State Funds1 to be Requested: Regular
ESTIMATED Date Construction Activities are to Begin: 11/1/2025
ESTIMATED Date Construction Activities are to End: 3/31/2027
ESTIMATED Amount of State Funds: $289,314
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FY 2027 Capital Outlay Application Project Start Dates
Do you anticipate this facility to have private use? YES ( ) NO ( X )
Name of Eligible Project in Application and Facilities Plan: Miller Grove High Facility
PROPOSED Type of State Funds1 to be Requested: Regular
ESTIMATED Date Construction Activities are to Begin: 1/1/2026
ESTIMATED Date Construction Activities are to End: 1/1/2029
ESTIMATED Amount of State Funds: $1,382,026
Do you anticipate this facility to have private use? YES ( ) NO ( X )
If a project is started before funds are appropriated by the legislature and then the legislature does not
appropriate funds for the project, then the local school system will be responsible for completion of the project
with local funds.
DeKalb County
School System Name Superintendent’s Signature Date
(or Superintendent’s Designee-Include Title)
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