Agenda Item
vi. Contract Renewal ~ ITB 21-752-020 ~ HVAC Water Treatment Services ~ Superior Water Services, Inc.~ Contract Renewal #4 of 4 (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 21-752-020 for HVAC Water Treatment Services to Superior Water Services, Inc. for an amount not to exceed $200,000. This is the fourth and final (#4 of 4), one (1) year renewal option, through September 23, 2026.
Why: This approval request is for contract renewal to Superior Water Services, Inc. and supports district-wide water treatment services to ensure the longevity and efficiency of HVAC systems across all DCSD facilities.
Details: On August 9, 2021, the Board approved the contract award of ITB 21-752-020 to Superior Water Services, Inc. in the amount not to exceed $200,000.
Renewal of the contract allows DCSD to maintain its HVAC infrastructure efficiently and cost-effectively. Regular water treatment service reduces scaling, corrosion, and biological growth in HVAC systems, directly supporting system longevity and operational efficiency. The vendor has demonstrated consistent quality, responsiveness, and cost-effectiveness throughout the term of the contract. The scope of services includes HVAC water treatment support across all district buildings and facilities. Services will be provided under the existing contract fee structure and terms. This is the fourth and final (#4 of 4) renewal option.
Financial impact: The cost of these services in an amount not-to-exceed $200,000 will be allocated from the General Fund Budget - Hazmat/Abatement: Cost Code 100.2600.543013.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs