_FY26 Grant Award Assurances

                             GRANT AWARD NOTIFICATION
                           TERMS, CONDITIONS & ASSURANCES

By accepting and signing this subaward, the subrecipient agrees to comply with federal and state
requirements. The subrecipient agrees to follow all federal and State laws and regulations related
to the federal award. The subrecipient further agrees to comply with all future amendments,
modifications, and regulations, as well as any new requirements lawfully imposed as a condition
of receipt of federal and state funding.

                     I.      FISCAL & GRANT MANAGEMENT REQUIREMENTS
   1. The subrecipient will use its grant funds to fulfill the purposes and meet the requirements of the
       Workforce Innovation & Opportunity Act (WIOA), including Title II Adult Education & Family
       Literacy Act (AEFLA), and any other statutes and requirements pertaining to a federally-funded
       workforce education program. Requirements include, but are not limited to: a) aligning its
       activities to its Local Workforce Development Board’s (LWDB) local and regional plans; b)
       collaborating with its LWDB to provide supportive services and promote concurrent enrollment
       with Title I programs; and c) providing adult education and literacy activities only to eligible
       individuals.
   2. The subrecipient will comply with the regulations listed in 2 CFR Part 200, the Uniform
       Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
       (Uniform Grants Guidance).
   3. The subrecipient will comply with the General Education Provisions Act (GEPA) and Section 427
       regarding access and participation in the program’s services.
   4. The subrecipient agrees to comply with 2 CFR §200.216, which prohibits obligating or expending
       grant funds for procuring or obtaining, extending or renewing a contract to procure or obtain, or
       entering into a contract to procure or obtain certain telecommunications equipment.
   5. The subrecipient agrees to disclose in writing, any potential conflict of interest to the Federal
       awarding agency or pass-through entity per 2 CFR §200.112. The subrecipient may make a
       determination of credible evidence before disclosing.
   6. The subrecipient agrees to disclose in writing, within 72 hours, to the Federal awarding agency,
       the agency’s Office of Inspector General, and the pass-through entity when it has credible
       evidence of the commission of a violation of Federal criminal law involving fraud, bribery, or
       gratuity violations in connection with the Federal award per 2 CFR §200.113.
   7. The United States Department of Education has adopted the requirements outlined in 2 CFR Part
       175. Under this condition, your subaward may be terminated if you or an employee: a) Engage in
       severe forms of trafficking in persons during the period that the award is in effect; b) Procure a
       commercial sex act during the period that the award is in effect; or c) Use forced labor in the
       performance of the award or subawards under the award.
   8. The subrecipient agrees that it will comply with sections 8301 through 8303 of the Buy American
       Act (5).
   9. The subrecipient agrees that it will provide the Technical College System of Georgia (TCSG) and
       auditors access to its financial statements and all other records pertaining to this contract as
       needed for the TCSG to meets it requirements under WIOA, the Uniform Grant Guidance, and
       any other applicable state or federal laws, policies, or regulations, in compliance with 2 CFR
       §200.337.
   10. The subrecipient agrees to comply with all federal and state grant closeout requirements,
       including but not limited to: a) submitting all financial, performance, and other requested reports
       no later than 90 days after the end date of this contract's period of performance (2 CFR
       §200.344); b) liquidating all obligations incurred under this award within 90 days after the end
       date of this contract's period of performance: c) accounting for any real or personal property
    acquired with Federal funds or received from the Federal Government in accordance with 2 CFR
    §200.310 (insurance coverage) through 2 CFR §200.316 (property trust relationship) and 2 CFR
    §200.330 (reporting on real property). All funds not liquidated within 90 days must be returned to
    the Technical College System of Georgia (2 CFR §200.344)
11. Per 2 CFR §200.334 and 34 CFR §81.31(c), subrecipients must retain all grant-related
    documentation, including financial records and supporting documentation, student records, and
    other programmatic records, for a period of five years from the date of the final annual fiscal
    report, with the following exceptions: a) If any litigation, claim, or audit is started before the end
    of the record retention period, then the subrecipient must retain the records until any litigation,
    claims, or audit findings have been resolved and the final action has been taken; b) A program
    must retain records for real property or equipment acquired with grant funds for a period of five
    years after the final disposition. Per 2 CFR §200.336, programs may maintain electronic records
    if they remain readable and cannot be altered.
12. Per 2 CFR §200.332 and 34 CFR §76.564(c), TCSG, as a pass-through entity of federal funds,
    must provide subrecipients the opportunity to use a restricted indirect cost rate for their Title II
    AEFLA funds. If the subrecipient does not already have a restricted indirect cost rate negotiated
    with its cognizant federal agency, TCSG must determine the appropriate rate in collaboration with
    the subrecipient in accordance with federal regulations.
13. The funds provided in this award must be used to supplement, not supplant, state or local public
    funds expended for adult education and literacy activities (29 U.S.C. 3331, WIOA Section 241).
14. All items purchased with AEFLA federal or state matching funds must be allowable, allocable,
    reasonable, and necessary. The Office of Adult Education (OAE) reserves the right to disallow or
    require repayment of costs that do not meet these criteria. (2 CFR §200.403 - 405, 2 CFR
    §200.339).
15. The subrecipient must use no more than 5% of its AEFLA funds for administrative costs as
    outlined in WIOA Section 233. Administrative costs include planning, administration (including
    carrying out the requirements of WIOA Section 116), professional development, and the activities
    described in paragraphs (3) and (5) of WIOA Section 232. Please note that subrecipients are
    required to offer professional development. If a subrecipient requires a higher administrative cost
    percentage, it must request a waiver from TCSG.
16. The subrecipient agrees to meet the single audit requirements set forth in 2 CFR §200.501.
17. Subrecipients are responsible for following the financial management regulations and maintaining
    internal controls over their federal award (2 CFR §200.302 and 2 CFR §200.303).
18. Per state requirement, the subrecipient agrees that funding provided by TCSG pursuant to this
    contract is provided on a 30-day reimbursement basis via ACH (electronic fund transfer) payment
    only. The subrecipient agrees that it will only request funds for reimbursement for items that have
    been liquidated, are within the subrecipient's approved budget or subsequent approved budget
    amendments, and are an allowable, allocable, reasonable, and necessary use of state and federal
    funds. The funds requisition request is due on or before the 15th of the month for the prior
    month's expenses. Technical Colleges must request their funds through TCSG’s cash draw
    procedures in accordance with the cash draw schedule. Programs that repeatedly miss the
    deadline are subject to specific conditions or sanctions per 2 CFR §200.208 and 2 CFR §200.339
    - 343.
19. Per state requirement, the subrecipient agrees that it will follow TCSG's fiscal management
    procedures, including but not limited to submitting budget and project amendments, cash draws
    and/or requisition requests, and mid and end of year financial reports.
20. Costs associated with High School Equivalency (HSE) (HiSET, GED, etc.) tests, test
    administration, proctoring, travel, or any other activity relating to the actual HSE test process are
    not allowable and cannot be reimbursed with federal or state matching grant funds. The only
    allowable costs are those associated with test preparation (e.g., instruction, materials for
    instruction).
21. Alcoholic beverages, certain entertainment costs, and costs incurred for HSE and HSD
    commencement and any other commencement or convocation are not allowable uses of federal or
    state dollars (2 CFR §200.423, 2 CFR §200.438, and 2 CFR §200.429).
22. The subrecipient agrees that it will follow its organization's written local travel policy and that its
    policy complies with the regulations listed in 2 CFR §200.475. Subrecipients may choose to
    adopt the State of Georgia travel policy. If a subrecipient adopts the State of Georgia travel policy,
    it must be noted in its agency travel policy.
23. The subrecipient agrees it will follow its organization's written local procurement procedures and
    that those procedures meet the requirements outlined in 2 CFR §200.318 - 326.
24. Per state requirement, under this subaward, the subrecipient may not subcontract any direct
    program or instructional services to a third party.
25. The subrecipient agrees to maintain written policies and procedures regarding inventory
    management, as well as an inventory management system that tracks equipment and pilferable
    items, in accordance with 2 CFR §200.313. These records must include the information noted in 2
    CFR §200.313(d)(1).
26. The subrecipient agrees to maintain written policies and procedures regarding Time and Effort
    Certification forms for all employees paid in full or in part with federal or state matching adult
    education grant funds. The Time and Effort Certification forms must comply with 2 CFR
    §200.430 and TCSG's Time and Effort policies and procedures.
27. Per 2 CFR §200.208 and 2 CFR §200.339 - 343, if TCSG determines that a subrecipient is out of
    compliance with any federal or state statutes, regulations, or the terms and conditions of the grant
    award, it may impose additional conditions to remedy the area(s) of noncompliance. If OAE
    determines that noncompliance cannot be remedied by imposing additional conditions, it may
    take one or more of the following actions as appropriate for the circumstances: a) Temporarily
    withhold cash payments until the subrecipient corrects the area of noncompliance; b) Disallow
    the use of funds for all or part of the cost of the activity or action not in compliance; c) Wholly or
    partly suspend or terminate the Federal award; d) Withold further awards for the project or
    program; e) Take other remedies that may be legally available.
28. If OAE takes any of the actions noted in the above assurance to remedy noncompliance, the
    subrecipient has the opportunity to appeal the decision (2 CFR §200.342).
29. Any cancellation, termination, or suspension of this contract, if imposed, shall become effective
    on the date listed in the written notification cancelling, terminating, or suspending the contract.
30. Subrecipients are prohibited from text messaging while driving a government-owned vehicle or
    while driving their privately-owned vehicle during official grant business (Executive Order
    13513).


                                II.      PROGRAM REQUIREMENTS
1. Per state requirement, subrecipients agree to comply with all Technical College System of
   Georgia State Board policies pertaining to adult education and HSE tests or diplomas, as
   established by OCGA 20-4-15 which stipulates that “subject to the availability of funding, all
   levels of literacy programs defined by this articulate shall be provided in each service delivery
   area to any eligible individual who requests them. With the ultimate goal of the elimination of
   illiteracy in the state, priority shall be given to providing all eligible adults with the opportunity to
   attain a general level of literacy.”
2. Per state requirement, the subrecipient will have an Emergency Operations and Safety Plan for all
   locations where classes are held and employees are located.
3. The subrecipient agrees to comply with all local, state, and federal statutes and regulations
   pertaining to nondiscrimination including, but not limited to, GEPA, Titles VI and VII of the Civil
   Rights Act, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act
   of 1973, Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act,
    The Boy Scouts of America Equal Access Act of 2001, and Section 117 of the Higher Education
    Act.
4. Per 28 CFR Part 38, a faith-based organization may not use direct Federal financial assistance
    from the this award to support or engage in any explicitly religious activities except when
    consistent with the Establishment Clause of the First Amendment and any other applicable
    requirements. Such an organization also may not, in providing services funded by the this grant or
    in outreach activities related to such services, discriminate against a program beneficiary or
    prospective program beneficiary on the basis of religion, a religious belief, a refusal to hold a
    religious belief, or a refusal to attend or participate in a religious practice.
5. In accordance with 34 CFR 76.712, all subrecipients must give written notice to students or
    prospective students of protections against religious discrimination. Programs must provide the
    Notice of Protections Against Religious Discrimination handout to all students at intake or prior
    to enrollment. Programs must ensure that the notice is accessible to individuals with disabilities
    and limited English proficient individuals as required by law.
6. Per state requirement, the subrecipient agrees to follow all relevant safety and health policies and
    procedures as listed by the Georgia Department of Health, Occupational Safety and Health
    Administration, and the Centers for Disease Control.
7. Per state requirement, the subrecipient should establish a literacy advisory committee (LAC) for
    its service delivery area (SDA) with the goal of delivering the most effective and efficient adult
    literacy programs. The LAC should meet, at a minimum, four times per year, and include local
    civic leaders and representatives of adult literacy providers, business, and industry. The
    subrecipient may choose to use its Local Workforce Development Board or college board to
    fulfill this requirement (OCGA 20-4-11(7)).
8. Per state requirement, the subrecipient agrees that it will: (a) negotiate federal performance and
    state initiative targets, or (b) request that OAE set its federal performance or state initiative
    targets. The subrecipient understands that programs that do not meet their negotiated targets may
    be subject to additional conditions, including but not limited to: increased technical assistance,
    adjustments to their funding allocations, or financial sanctions.
9. Per state requirement, the subrecipient agrees to turn in and respond to all programmatic and
    fiscal reports required by OAE, including but not limited to: a mid-year budget and performance
    analysis and a grant renewal application (2 CFR §200.329).
10. Per state requirement, the subrecipient agrees to comply with the following staffing requirements
    as listed in the Competitive Request for Applications and the TCSG OAE Policies and Procedures
    Manual:
         a. The subrecipient will appoint a full-time (minimum 40 hours per week) program
              administrator. To receive an exemption from this requirement, a subrecipient must request
              a waiver from the Office of Adult Education. At a minimum, the program administrator
              must have a degree from a four-year college or university.
         b. The subrecipient will ensure Career Services are readily available to students via a Career
              Services Specialist (PT or FT). A Community Based Organization (CBO) can either
              employ a Career Services Specialist or partner with another organization that can provide
              career services. The Career Services Specialist must have sufficient education and
              experience to perform job duties consistent with the hiring policies of the local
              organization.
         c. The subrecipient will ensure someone on staff serves as an IET/Workplace (WPL)
              Coordinator (FT or PT). The IET Coordinator must have sufficient education and
              experience to perform the job duties consistent with the hiring policies of the local
              organization.
         d. At a minimum, instructors must have a degree from a four-year college or university.
         e. The subrecipient will ensure that someone on staff serves as an instructional lead focused
              on ensuring instructors are implementing high-quality, evidence-based, standards-based
             instructional strategies that lead to positive student outcomes. At a minimum, the
             instructional lead must have a degree from a four-year college or university.
         f. The subrecipient will ensure that someone on staff serves as a data manager. The data
             manager must have sufficient education and experience to perform the job duties
             consistent with the hiring policies of the local organization.
11. Per state requirement, the subrecipient must pay part-time instructors a minimum of $22 per hour,
    unless it requests and receives a waiver from the Office of Adult Education. Full time instructors
    must receive a salary that is equivalent to $22 per hour, excluding benefits.
12. Per state requirement, the subrecipient will ensure that instructors spend 70% of their time
    engaged in synchronous and/or asynchronous instructional delivery.
13. Per state agreement, the subrecipient agrees to comply with the established professional
    development (PD) hour requirements for all program personnel as outlined in the document,
    which includes:
         g. A minimum of 24 professional development hours for all full-time faculty and staff,
             including: Program Administrator, Instructors, Career Services Specialist, CPH
             Coordinators, and IET Coordinators
         h. A minimum of 12 professional development hours for part-time faculty and staff,
             including: Instructors, Career Services Specialist, and IET Coordinators
         i. A minimum of 6 professional development hours for Data Managers and Volunteers
    The state expects that no less than 80% of staff will meet these PD requirements during each
    fiscal year. Programs are expected to plan and ensure faculty and staff are obtaining a minimum
    of 25% of their required PD hours each quarter. OAE-sponsored and local PD opportunities must
    be entered into GALIS within 30 days of the PD opportunity.
14. Per state requirement, the subrecipient will not charge, or collect money from, adult enrolled or
    wishing to enroll in adult education programs, tuition, fees, books, or any other charges, or
    require adults to purchase books or any other materials needed to participate in the program.
    Please note that this provision does not apply to IET and Career Plus High School Diploma credit
    courses. If the program receives program income by charging reasonable and necessary tuition or
    fees for IET courses or CPH credit courses, or earns any additional program income, it must use
    that income to provide additional adult education and literacy services that it would otherwise be
    unable to provide. Program income from tuition and fees must be: (a) accounted for in program
    records, and (b) used only for costs allowable under AEFLA. (2 CFR §200.307).
15. Per state requirement, the subrecipient agrees that it will not close classes for more than two
    consecutive weeks without written approval from TCGS's OAE. Any request to close classes for
    more than two consecutive weeks must be made at least 45 days in advance.
16. Per state requirement, the subrecipient will schedule all students for a minimum of six
    instructional hours per week. Available instructional hours must include both in-person and
    distance learning, counted using proxy contact-hour models (clock time, teacher verification,
    learning mastery, as consistent with the National Reporting System (NRS) guidelines and OAE's
    Assessment Policy).
17. Per state requirement, grant funds may not be utilized to teach classes in any language other than
    English, except as authorized by OCGA 50-3-100(d). Subrecipients wishing to utilize the
    exemptions to this state law must consult with OAE to ensure alignment with the requirements.
18. Per state requirement, the subrecipient must use the OAE-approved lesson plan template or obtain
    written OAE approval to use a locally developed lesson plan template.
19. Per state requirement, the subrecipient agrees to utilize Blackboard to provide asynchronous and
    synchronous standards-based instruction to all student populations. Online instruction must be
    high-quality and provide equivalent materials and resources as face-to-face instruction.
20. Per state requirement, the subrecipient agrees to operate approved IET opportunities for students
    that meet the following requirements:
        j.   The IET must: (a) meet the federal definition of IET as outlined in 34 CFR §463.35 - 38;
             (b) be aligned with regionally in-demand industry; and (c) support participants eligible to
             receive AEFLA services (WIOA Section 203[4]), which includes an eligibility
             requirement of "basic skills deficient."
         k. IETs must be operational each quarter and must begin no later than two weeks prior to the
             end of the quarter. Minimally, there must be four unique opportunities each year. To
             receive an exemption from this requirement, a subrecipient must request a waiver from
             the OAE.
21. Per state requirement, subrecipients may use a portion of their adult education grant funds to
    cover training and certification costs associated with IET provided that: (a) the IET meets items
    the conditions listed in 34 CFR §463.35 - 38; (b) the IET costs are allowable, allocable,
    reasonable, and necessary; (c) the program is not supplanting other state or local funds; and (d) if
    applicable, the program follows their conflict of interest and procurement policies when selecting
    a training provider. Programs may use up to 2% of their grant, capped at $15,000 out of their
    General Adult Education grant (231/225/state), if applicable, and up to 4%, capped at $17,000, of
    their Integrated English Literacy & Civics Education (IELCE) grant, if applicable. If a program
    wishes to exceed the limit, it must submit a written request to the OAE.
22. The subrecipient will collaborate with other adult education subrecipients within a given Local
    Workforce Development Area to meet required one-stop partner responsibilities, including
    providing representation on the LWDB and negotiating and paying one-stop infrastructure costs
    (34 CFR §463.400, §463.415, §463.420.)
23. Programs designated to pay one-stop infrastructure costs must use a portion of their federal
    administrative funds to pay these costs (34 CFR §463.720).
24. The subrecipient will ensure that its services have a "direct linkage" to the one-stop centers in its
    assigned area. Per 20 CFR §678.305(d)(3)(i), a "direct linkage" means providing direct
    connection at the one-stop center, within a reasonable time, by phone or through a real-time Web-
    based communication to a program staff member who can provide program information or
    services to the customer. Please note that exclusively providing a phone number, website,
    information, pamphlet, or materials does not constitute a "direct linkage."
25. Programs receiving funds for Family Literacy agree to the following requirements:
         l. Adults participating in the Family Literacy program must be eligible individuals as
             defined in WIOA Section 203(4) and go through the program's standard intake
             procedures, including taking the relevant NRS-approved assessment(s).
         m. Per state requirement, children through 18 (and up to 21 if the child is receiving services
             under the Individuals with Disabilities Act [IDEA]) can participate in the Family Literacy
             program if they are the children of family members or caregivers receiving adult
             education services.
         n. Per state requirement, subrecipients may not exceed the federal 231 awarded amount to
             provide Family Literacy activities.
         o. When providing Family Literacy programming, subrecipients must attempt to coordinate
             with other programs and services prior to using AEFLA grant funds to support children or
             individuals not eligible for AEFLA services as defined in WIOA Section 203(4).

                  III.     DATA REPORTING & INTAKE REQUIREMENTS
1. Per state requirement, the subrecipient agrees to comply with all policies and procedures in the
   OAE’s Assessment Policy, including the use of the Georgia Adult Learners Information System
   (GALIS) to report all assessment and attendance information in the required time periods.
2. The subrecipient agrees that it will meet the NRS Adult Education data quality standards,
   including but not limited to the standards for academic performance, HSE, and transition goals.
3. To ensure accurate and detailed reporting and meet the performance accountability reporting
   requirements of WIOA and NRS, subrecipients must make every effort to collect social security
     numbers for all Adult Education participants (including English Language Learners) without
     coercion.
4.   Per 34 CFR Part 99 and 2 CFR §200.303, subrecipients must take reasonable cybersecurity and
     other measures to safeguard personally identifiable information.
5.   Per state requirement, subrecipients must use Target X to collect student information, except in
     special circumstances where Target X cannot be used, such as corrections.
6.   Per state requirement, subrecipients must maintain accurate and updated student, staff, and course
     schedule information in GALIS.
7.   Per state requirement, subrecipients offering IELCE or Family Literacy programs must make
     every effort to record and track the completion of goals related to those areas in GALIS.
8.   State agencies or political subdivisions must ensure that all individuals 18 years of age or older
     receiving adult education services submit a Verification of Eligibility for Public Benefit Form in
     accordance with Per O.C.G.A-36-1-50-36-1 and that they follow TCSG’s Verification of
     Eligibility for Public Benefit (VOEPB) procedures.
                                          SIGNATURES
 The subrecipient hereby assures and certifies that, as a condition of receiving federal funds, it
 will comply with all applicable federal and state statutes and regulations, as they may be
 amended, revised, or replaced in the future.




Agency Head Signature                                                                  Date




Office of Adult Education Signature                                                     Date