Agenda Item
iii. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Sign Rental - Bo Phillips Company, Metro LED, Indigo Signs dba Image 360 Tucker (Not to exceed $299,997)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreement (ICA) with Bo Phillips Co ($99,999), Metro LED ($99,999), Indigo Signs dba Image 360 Tucker ($99,999). Total contract value amount not-to-exceed $299,997.
Why: This request is to approve the above-captioned ICA's for Bo Phillips Company, Metro LED, Indigo Signs dba Image 360 Tucker, to provide professional signage and related services district-wide, including but not limited to: exterior signage, interior signage, and directional signage, to support the Facilities/Maintenance Department through June 2026.
Details: The request is to approve the above listed vendor services for various signage needs districtwide. Professional signage provides key benefits:
Safety and emergency preparedness signs provide evacuation routes, exit and assembly points during emergencies.
Improved communication and navigation signs include directional arrows, room numbers, and facility labels which help to navigate school campuses.
Enhanced Learning Environment includes instructional signs, visual aids, and motivational language.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $299,997.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
POLICY NUMBER: BUSINESSOWNERS
BP 04 47 07 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - VENDORS
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s) (Vendor):
Dekalb County School District & The Dekalb Board
of Education
1780 Montreal Rd
TUCKER, GA 30084
Your Products:
$100,000 sales LED LIGHTS
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Section II - Liability is amended as follows: B. With respect to the insurance afforded to
A. The following is added to Paragraph C. Who these vendors, the following additional exclu-
Is An Insured: sions apply:
3. Any person(s) or organization(s) (referred 1. The insurance afforded the vendor does
to throughout this endorsement as ven- not apply to:
dor) shown in the Schedule is also an ad- a. "Bodily injury" or "property dam-
ditional insured, but only with respect to age" for which the vendor is obligat-
"bodily injury" or "property damage" ed to pay damages by reason of the
arising out of "your products" shown in assumption of liability in a contract
the Schedule which are distributed or or agreement. This exclusion does
sold in the regular course of the vendor's not apply to liability for damages
business. that the vendor would have in the ab-
However: sence of the contract or agreement;
a. The insurance afforded to such ven- b. Any express warranty unauthorized
dor only applies to the extent permit- by you;
ted by law; and c. Any physical or chemical change in
b. If coverage provided to the vendor is the product made intentionally by
required by a contract or agreement, the vendor;
the insurance afforded to such ven- d. Repackaging, except when unpacked
dor will not be broader than that solely for the purpose of inspection,
which you are required by the con- demonstration, testing or the substi-
tract or agreement to provide for such tution of parts under instructions
vendor. from the manufacturer, and then
repackaged in the original container;
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e. Any failure to make such inspec- 2. This insurance does not apply to any in-
tions, adjustments, tests or servicing sured person or organization from whom
as the vendor has agreed to make or you have acquired such products, or any
normally undertakes to make in the ingredient, part or container entering
usual course of business, in connec- into, accompanying or containing such
tion with the distribution or sale of products.
the products; C. With respect to the insurance afforded to
f. Demonstration, installation, servic- these vendors, the following is added to Para-
ing or repair operations, except such graph D. Liability And Medical Expenses Lim-
operations performed at the vendor's its Of Insurance:
premises in connection with the sale If coverage provided to the vendor is required
of the product; by a contract or agreement, the most we will
g. Products which, after distribution or pay on behalf of the vendor is the amount of
sale by you, have been labeled or insurance:
relabeled or used as a container, part 1. Required by the contract or agreement;
or ingredient of any other thing or or
substance by or for the vendor; or 2. Available under the applicable Limits Of
h. "Bodily injury" or "property dam- Insurance shown in the Declarations;
age" arising out of the sole negli- whichever is less.
gence of the vendor for its own acts
This endorsement shall not increase the ap-
or omissions or those of its employ-
plicable Limits Of Insurance shown in the
ees or anyone else acting on its be-
Declarations.
half. However, this exclusion does
not apply to:
(1) The exceptions contained in
Subparagraph d. or f.; or
(2) Such inspections, adjustments,
tests or servicing as the vendor
has agreed to make or normally
undertakes to make in the usual
course of business, in connec-
tion with the distribution or sale
of the products.
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