Agenda Item
iii. Contract ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford Inc. (99999-SPD-ES40199373-009S) and Hardy Chevrolet (99999-001-SPD0000183-0002) ~ Acquisition of Operations Division Support Service Vehicles (Not to exceed $606,414)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of Georgia Statewide Contract 99999-001-SPD000183002 (Hardy Chevrolet) and 99999-SPD-ES40199373-009S (Wade Ford Inc.) for the purchase of support vehicles for the Chief of Staff Division in an amount not to exceed $606,414.
Why: Approval of the use of the Georgia Statewide Contract 99999-001-SPD000183002- (Hardy Chevrolet) and 99999-SPD-ES40199373-009S (Wade Ford) through a Cooperative Agreement, allows the DeKalb County School District (“DCSD”) Operations Division to purchase support vehicles through fixed pricing that has been competitively solicited and awarded. This purchase will support staff transportation needs in maintaining the fleet lifecycle management.
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Wade Ford and Hardy Chevrolet.
On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled, from which the suppliers, Wade Ford and Hardy Chevrolet, were awarded contracts.
The contracts are between the State of Georgia and Wade Ford, Ilocated at: 3860 Cobb Drive, Smyrna, GA 30080 and Hardy Chevrolet is located at: 1249 Charles Hardy Parkway, Dallas, GA 30157.
Pursuant to Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Government, or other government agencies.
Financial impact: This purchase will be allocated under the General Fund from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 for an amount not to exceed $606,414.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Tracey Whaley, Chief of Police, Chief of Staff Division, 678-676-2155
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _8/19/2025_________ Due Date: __8/26/2025_____ (Allow 3 to 5 business days)
Background information: Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford
Inc. (99999-SPD-ES40199373-009S) and Hardy Chevrolet (99999-001-SPD0000183
0002) ~ Acquisition of Operations Division Support Service Vehicles~ Not to exceed
$606,414.00
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:____________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________