Agenda Item
v. Easement Request ~ Georgia Power Company ~ Improvement of Electric Distribution Facilities at Henderson Mill Elementary School Site
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the grant of an easement to the Georgia Power Company for upgrades to electric distribution facilities to improve electric service reliability to the Henderson Mill Elementary School site for the capital improvement construction project.
Why: Granting of the easement to Georgia Power supports improved electric service reliability to the Henderson Mill ES site and upgrading all equipment needed for completion of the summer capital improvement HVAC project.
Details: The purpose of the easement is to allow the Georgia Power Company to enter the easement area, to install and maintain electrical and communication lines, poles, and equipment on the Site. Georgia Power will maintain, repair and rebuild all equipment including wires, transformers, fixtures and cables to strengthen the service to the Henderson Mill Elementary School site off Henderson Mill Rd.
The property site is 2408 Henderson Mill Rd. NE, Atlanta, Ga 30345. The area of the requested easement is defined as any portion of the site located within a) fifteen (15) feet of the centerline of the overhead distribution line (s) as installed in the approximate location shown on “Exhibit A”, b) within ten (10) feet of the centerline of the underground distribution line as installed in the approximate location shown on “Exhibit A” and c) within ten (10) feet of each side of any related above ground equipment or facilities, including without limitation cubicles, transformers and service pedestals, as installed in the approximate location shown in “Exhibit A”.
The easement request is aligned with the Capital Improvement Project #35135 - Henderson Mill Elementary School Renovation. This renovation project is in the final stages of construction and consists of major building system replacement with emphasis on roof, plumbing, HVAC components, and improving the facility.
Financial impact: The easement will directly benefit DCSD. The financial impact of the easement will be $10.00 paid by Georgia Power Company to the District.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: 8/13/2025_________ Due Date: __8/20/2025______ (Allow 3 to 5 business days)
Background information: Easement Request – Georgia Power Company -
Improvement of Electric Distribution Facilities at Hendersen Mill Elementary
School Site.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________