Agenda Item
ix. Contract ~ Renewal and Ratification ~ RFP 24-552 ~ Gym Floor Maintenance, Repair and Replacement Services Contract ~ Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action ~ Renewal #1 of 4 (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services in the amount not to exceed $2,000,000 to Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action. Approval for ratification of the contract services is required from June 30, 2025, through September 8, 2025.
Why: This request is for a ratification of services and contract renewal for Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action to provide continuity for district-wide gym floor maintenance, repair, and replacement services on an as-needed basis. It ensures schools and facilities remain safe, clean, and welcoming environments in a timely and cost-effective manner. These services are critical to the success of facility modernization and routine upkeep across the district-wide.
Details: On April 15, 2024, the Board approved the contract award of RFP 24-552 Gym Floor Maintenance, Repair and Replacement Services to Floor Care Specialists dba Gameday Floors and Superior Court Systems by Floor Action.
Flooring Contractors provide flooring services including installation, repairs, screening and recoating, and general maintenance to gymnasium floors enhancing safety. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs. Work will be assigned on an as-needed basis and managed through task orders issued by the Facilities Maintenance Department. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services in the amount not- to- exceed $2,000,000, will be allocated across various General Fund and E-SPLOST cost codes. The total budget is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1461
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFP 24-552 Gym Floor Maintenance, Repair, and Replacement
Services
Ratification and Contract Renewal #1 of 4
Scope:
RFP 24-552 ~ Gym Floor Maintenance, Repair and Replacement
Services Contract ~ Floor Care Specialists dba Gameday Floors and
Superior Court Systems by Floor Action – to provide continuity for
districtwide gym floor maintenance, repair, and replacement services on an
as-needed basis.
Contract/Renewal Term:
The DeKalb Board of Education (“the Board”) approved the award of the
contract for an initial one (1) year term on April 15, 2024, for a Not to
Exceed amount of $2,000,000, with four (4), one (1) year options to renew
through 2029, subject to Board approval on a year-to-year basis.
This current agenda item seeks Board approval for:
1. Ratification from June 30, 2025, through September 8, 2025,
and
2. The first of four (#4 of 4) one-year (1-year) contract renewal
options through March 2026.
Approval of this request maintains the established pool of pre-qualified
flooring contractors that will provide Gym Floor Maintenance, Repair, and
Replacement Services throughout the District, on an as needed basis as
specified in the solicitation documents, for both the Facilities Maintenance
Department and the District’s E-SPLOST Capital Improvement Program.