Agenda Item
iii. Contract ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford Inc. (99999-SPD-ES40199373-009S) and Hardy Chevrolet (99999-001-SPD0000183-0002) ~ Acquisition of Operations Division Support Service Vehicles (Not to exceed $606,414)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of Georgia Statewide Contract 99999-001-SPD000183002 (Hardy Chevrolet) and 99999-SPD-ES40199373-009S (Wade Ford Inc.) for the purchase of support vehicles for the Chief of Staff Division in an amount not to exceed $606,414.
Why: Approval of the use of the Georgia Statewide Contract 99999-001-SPD000183002- (Hardy Chevrolet) and 99999-SPD-ES40199373-009S (Wade Ford) through a Cooperative Agreement, allows the DeKalb County School District (“DCSD”) Operations Division to purchase support vehicles through fixed pricing that has been competitively solicited and awarded. This purchase will support staff transportation needs in maintaining the fleet lifecycle management.
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Wade Ford and Hardy Chevrolet.
On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled, from which the suppliers, Wade Ford and Hardy Chevrolet, were awarded contracts.
The contracts are between the State of Georgia and Wade Ford, Ilocated at: 3860 Cobb Drive, Smyrna, GA 30080 and Hardy Chevrolet is located at: 1249 Charles Hardy Parkway, Dallas, GA 30157.
Pursuant to Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Government, or other government agencies.
Financial impact: This purchase will be allocated under the General Fund from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 for an amount not to exceed $606,414.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Tracey Whaley, Chief of Police, Chief of Staff Division, 678-676-2155
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Cooperative Agreement
State of Georgia – Administrative Vehicles
Wade Ford, Inc. and Hardy Chevrolet
Scope
Contract Award – Cooperative Agreement State of Georgia Contract
99999-SPD-ES40199373 through Solicitation 99999-SPD00000115 for
Administrative Vehicles Regular and Alternatively Fueled.
DeKalb County School District Operations Division seeks to acquire support
service vehicles from Wade Ford and Hardy Chevrolet under the Georgia
Statewide Contracts 99999-001-SPD000183002 and 99999-SPD-
ES40199373-009S.
Contract Term:
The State of Georgia Statewide Contract for Administrative Vehicles is a one
(1) year contract with the option to renew the Statewide Contract for
additional terms on a year -by-year basis to awarded vendors.
The State of Georgia contract was awarded to Wade Ford, Inc. and Hardy
Chevrolet on November 1, 2013, and November 15, 2013, respectively.
The current contract term is December 1, 2024 – November 30, 2025, for
both vendors.
The Cooperative Agreement between the State of Georgia through Wade
Ford, Inc., and Hardy Chevrolet will be effective upon Board Approval.
Renewals by Dekalb County School District are subject to Dekalb County
School Board of Education approval on a year-by-year- basis.
Solicitation Process:
On November 16, 2013, the State of Georgia through Solicitation 99999-
SPD00000115 for Administrative Vehicles Regular and Alternatively Fueled
awarded Contract 99999-SPD-ES40199373-009S to Wade Ford, Inc., and
Hardy Chevrolet for the purchase of administrative vehicles.
Award Process:
Board Policy DJE (Purchasing), Paragraph III D.3.(d), which allows
exceptions to competitive selection when purchases are made through
contracts formally obtained by the State of Georgia or other governmental
agencies.