Agenda Item
iii. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Sign Rental - Bo Phillips Company, Metro LED, Indigo Signs dba Image 360 Tucker (Not to exceed $299,997)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreement (ICA) with Bo Phillips Co ($99,999), Metro LED ($99,999), Indigo Signs dba Image 360 Tucker ($99,999). Total contract value amount not-to-exceed $299,997.
Why: This request is to approve the above-captioned ICA's for Bo Phillips Company, Metro LED, Indigo Signs dba Image 360 Tucker, to provide professional signage and related services district-wide, including but not limited to: exterior signage, interior signage, and directional signage, to support the Facilities/Maintenance Department through June 2026.
Details: The request is to approve the above listed vendor services for various signage needs districtwide. Professional signage provides key benefits:
Safety and emergency preparedness signs provide evacuation routes, exit and assembly points during emergencies.
Improved communication and navigation signs include directional arrows, room numbers, and facility labels which help to navigate school campuses.
Enhanced Learning Environment includes instructional signs, visual aids, and motivational language.
On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $299,997.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement – Professional Signage
Independent Contractor Agreement
Scope:
Approval of Independent Contractor Agreement -to provide service for sign
systems to include removal, replacement, and installation districtwide as
specified in the Independent Contractor Agreement Section B. Services.
Contract Term
The Agenda Item requests service effective September 8, 2025, through
June 30, 2026.
Background
On October 18, 2021, the Board of Education approved the revision of Board
Policy DJE (IV). Required Levels of Approval (Section A) to include and
specifically address Independent Contractor Agreements -to require Board
approval for any Independent Contractor Agreements with a total cost of
$50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(C)(3) – Competitive Selection of Vendors for Non-
Capital Projects - Purchases or contracts totaling $5,000+ shall
require at least 2 written quotes and selected based on objective
criteria (performance and execution)
Approval is sought for the following vendors under this Board policy:
• Bo Phillips ($99,999) – Removal, replacement, and installation of
signage districtwide
• Metro LED ($99,999) – LED Signage and Maintenance Systems
district wide
• Indigo Signs dba Image 360 Tucker ($99,999) – Sign Production
and Installation districtwide