Agenda Item
i. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract #2023.003937 ~ Clean Harbors Environmental Services, Inc. ~ Hazardous and Medical Waste Disposal (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services for the disposal of hazardous waste (hazmat) in the amount not-to-exceed (Not to exceed $2,000,000).
Why: Approval of the use of the Cooperative Agreement with Clean Harbors Environmental Services through the OMNIA Partners contract will provide the necessary services to support the District’s hazmat disposal requirements. By utilizing this agreement, DeKalb County School District (‘DCSD’) will have access to the fixed pricing that has been competitively solicited and awarded.
Details: The Division of Operations is requesting approval to utilize the OMNIA Partners Cooperative contract# 2023.003937 through Clean Harbors Environmental Services to support the district’s hazardous materials (Hazmat) disposal needs. This contract offers a comprehensive solution that ensures the safe, compliant, and efficient removal of hazardous waste in accordance with local, state, and federal regulations.
Leveraging this cooperative agreement provides several key benefits to the DeKalb County School District:
Cost Efficiency: The contract includes pre-negotiated, fixed pricing that reflects volume-based discounts and market-competitive rates, allowing the district to realize immediate cost savings without the need for a time-consuming, duplicative procurement process.
Regulatory Compliance: Vendors selected through OMNIA contracts are vetted to ensure they meet stringent regulatory requirements for hazardous waste handling, transportation, and disposal, thereby reducing the district’s liability and ensuring full environmental compliance.
Operational Readiness: Utilizing this contract allows the Facilities and Maintenance Department to respond promptly to disposal needs across the district, minimizing interruptions to instructional and operational activities.
Administrative Efficiency: The cooperative nature of the OMNIA contract streamlines procurement and administrative processes, enabling staff to focus on core operational priorities while maintaining full procurement integrity.
The contract between OMNIA Partners and Clean Harbors Environmental Services is an initial five (5) year agreement from December 1, 2023, through December 1, 2028, with five (5), one (1) year optional renewals through December 1, 2033.
Per Article 2 of the Clean Harbors Environmental Services Contract between DeKalb County School District and Clean Harbors, it is effective for one (1) year with one (1) year renewal periods and a termination notice of 30 days. The Agreement is effective from the final execution date by the last party, through June 30, 2026.
Financial impact: The budget for hazmat services will be allocated from General Fund charge not to exceed $2,000,000.
GL Code: 100.2600.530000.00011.7520.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
OMNIA Partners Cooperative Contract #2023.003937
Clean Harbors Environmental Services -Hazardous and Medical Waste
Disposal
Scope:
Approval of the use of Cooperative Agreement – OMNIA Partners Contract
#2023.003937 -Clean Harbors Environmental Services. Requested scope for
this item is to provide the necessary services to support the DCSD Hazmat disposal
requirements.
Additional information regarding the Scope of Work and Services can be found in
the following documents:
• RFP – Section III: Scope of Services
• Purchasing Agreement – Exhibit A
Contract/Renewal Term:
The contract between OMNIA Partners and Clean Harbors Environmental Services is
an initial five (5) year agreement from December 1, 2023, through December 1,
2028, with five (5), one (1) year optional renewals through December 1, 2033.
The Division of Operations requests approval to use the cooperative agreement, with
awardee, Clean Harbors Environmental Services from effective date of contract
execution through June 30, 2026, with the option to renew on an annual basis with
Board of Education approval.
Solicitation Process:
On April 7, 2023, University of California (UC - Lead Procurement Agency for
OMNIA) issued RFP ID -003101-Mar2023 – UC Systemwide Hazardous and Medical
Waste. Clean Harbors Environmental Services is one of multiple vendors awarded a
contract based on their proposal to the RFP (Request for Proposal).
Award Process
Pursuant to Board Policy DJE (Purchasing), Paragraph III -D(3)(d), Exceptions to
Competitive Selection Clean Harbors Environmental Services was selected to
provide goods and services in support of DCSD’s hazmat requirements.
Board Policy DJE (Purchasing), Paragraph III -D(3)(d)
Exceptions to Competitive Selection
…” are allowed when the purchase is made through contracts formally solicited and
obtained by the State of Georgia, the Federal Government, or some other
government agency. The Purchasing Department shall be authorized to make
purchases through inter-governmental and educational cooperative, alliances, and
consortiums to achieve cost savings and administrative efficiencies based on
economics of scale.”