Agenda Item
i. Contract ~ Renewal ~ Cooperative Agreement ~ (BL051-23) ~ GCID#20250544 ~ North Georgia North Georgia Fuel Cooperative (“NGFC”) ~ Gasoline and Diesel Fuel (Not to exceed $8,100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education ("the Board") approve the renewal of the cooperative contract to purchase gasoline and diesel fuel from James River Solutions, LLC as the primary supplier, Sunoco, LP as the secondary supplier, and Boswell Oil Company as the tertiary supplier through the North Georgia Fuel Cooperative(“NGFC”) (BL051-23) in an amount not-to-exceed $8,100,000 from September 1, 2025, through August 31, 2026.
Why: Approval of the renewal of the use of the cooperative agreement will allow DCSD to purchase diesel and gasoline fuel utilizing the buying power of the through North Georgia Fuel Cooperative (“NGFC”).
Details: The North Georgia Fuel Cooperative (NGFC) agreement is the result of several entities combining their fuel requirements to obtain the advantages of high-volume purchases, including administrative savings and other benefits. It was formed with the specific purpose of purchasing fuels at very high volumes to obtain the best discount and lowest pricing.
The North Georgia Fuel Cooperative bid was approved on April 30, 2024, by the Gwinnett County Board of Commissioners, who acted as the Principal Procurement Agency for the North Georgia Fuel Cooperative.
This bid was formally solicited and awarded to James River Solutions, LLC as the primary supplier, and Sunoco, LP as the secondary and Boswell Oil Company as the tertiary. These entities are all approved vendors of the North Georgia Fuel Cooperative. In the event the primary supplier is unable to fulfill their services or cannot provide services, the second and/or third supplier may be used. This allows the District to perform services without impeding the process due lack of availability by any one vendor.
Financial impact: This purchase in an amount not-to-exceed $8,100,000 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director of Fleet Services Department, Division of Operations, 678-676-1395
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs