Agenda Item
a. RFP 25-611: Personal Electronic Device Locker Installation Services (Not to exceed $1,615,215.31) ~ Updated 9.5.2025
Summary: Presented by: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services
Request: It is requested that the DeKalb County Board of Education ("the Board") approve the contract award of RFP 25-611 for Personal Electronic Device Locker Installation Services that include the purchase and installation of wall-mountable cell phone lockers in DeKalb County School District middle schools to Ricoh USA effective upon Board approval, not to exceed $1,615,215.31.
Why: The DeKalb County School District is committed to promoting a distraction-free learning environment aligned with its Disconnect to Reconnect initiative. The presence and misuse of personal mobile devices during school hours hinder academic engagement, increase safety risks, and present challenges to consistent enforcement of school policy. Wall-mountable cell phone lockers provide an equitable, scalable, and secure storage solution that minimizes these concerns, promotes student focus, and supports safer, more productive school climates.
Details: The selected vendor will supply, deliver, and install durable, tamper-resistant wall-mounted cell phone lockers at all middle schools. These lockers will feature individual locking mechanisms (e.g., combination, keypad) and offer 40-60 compartments per unit. The project includes school-specific site assessments, professional installation, administrator/staff training, warranty coverage, and technical support.
Installation will prioritize entry points and high-traffic areas to ensure ease of use, visibility, and compliance with ADA and fire code regulations. The lockers support consistent enforcement of district policy, reduce device-related behavioral incidents, and allow staff to focus on instruction and student engagement.
Financial impact: The Personal Electronic Device Locker Installation Services will be funded through the general funds operating budget of the Office of the Superintendent, Charge Code: (to be provided).
The cost not to exceed $1,615,215.31.
Contact: Dr. Kishia Towns, Chief, Wrap Around Services, Division of Wrap Around Services, 678-676-1811
Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services, 678-676-1811
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Finance
DeKalb County
School D is
July 30, 2025, Page 1 of 2
RE: Award Recommendation Letter - RFP 25-611 Personal Electronic Device Locker Installation Services
Dr. Kishia Towns,
RFP 25-611 Personal Electronic Device Locker Installation Services was formally processed through the
Purchasing Department at your request. Response(s) to the solicitation were received in the Purchasing
Department on July 16, 2025.
Five (5) proposals were reviewed and four (4) deemed responsive to the requirements of the solicitation.
Please find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement.
Please take the following course of action:
l) Convene the evaluation team. Remember that each individual serving as an evaluato
r must have i
completed and signed Solicitation Evaluator Agreement on file ni the Purchasing Department. You
team wil work together ot review and evaluate elements of each response in comparison ot the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rip number and bid/rfp name ni your Board of Education item
documentation so that we can later match the resulting Superintendent's award directive to your
solicitation and produce an award letter.
3) fI your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding ot the lowest responsive respondent. Use
an additiona l sheet to provide your rationale.
4) fI there is only one line item on the solicitation or fi there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or fi you recommend splitting
the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor
on
the lines below and attach the Tabulation indicating which items are to
be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
A 30083
1701 Mountain Industrial Blvd | Stone Mountain, G
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department wil notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fuly
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to M.r Weyman Christopher at weyman f christopher@dekalbschoolsga.org
Ricoh USA
Recommended Award Vendor #1
September 8, 2025
Anticipated BOE Presentation Date
None
Recommended Award Vendor #2
K i s h i i I San 8/11/8025
Yout Signature / Today s Date
None
Recommended Award Vendor #3
None
Recommended Award Vendor #4
None
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Soil
Carla L Smith
Executive Director, Vendor Services
CLS\WFC
Attachment - Proposal(s)
c: Dr. Darnell Logan
Robert .R Freeman Administrative Complex
1701 Mountain Industrial Bivd | Stone Mountain, G
A 30083
678. 676.0110 | www.dekalbschoolsga.org