Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the November 11, 2024 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Ms. Allyson Gevertz, Board Member, District 4

Request: It is requested that the Board of Education recognize all DeKalb County School District School Psychologists as the State of Georgia and the United States of America, proclaim November 11-15, 2024 as National School Psychology Week.

Details: The National Association of School Psychologists (NASP) has designated November 11 -15, 2024 as National School Psychology Week. This week celebrates the contributions of school psychologists and the important role they play in schools and communities. This year’s theme is “Spark Discovery” which recognizes the work that school psychologists do to help their communities seek out new ideas, effect change, and expand horizons for children and youth. Join us by taking this week to embark on a journey of discovery, explore how each person can celebrate the work of school psychologists, and learn how school psychologists help students, families, and communities every day. This theme is meant to evoke a sense of pride in school psychologists’ scientist-practitioner training. School psychologists are highly trained in data-based decision-making, including behavioral operationalization and data collection/analysis.

Financial impact: No Financial Impact

Contact: Dr. Norman C. Sauce, III, Chief of Student Services, Division of Student Services, 678-676-0418
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services, 678-676-1809
Mrs. Kimberly Franklin, Senior Coordinator of Psychological Services, Division of Student Services, 678-676-2222.

Effective: November 11-15, 2024

Status: Attorney Approval Not Required

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Request: It is requested that the Board of Education adopts and approves the proclamation for National Apply to College for the month of November 2024.

Details: Georgia Apply to College (GAC) is sponsored by the Georgia Student Finance Commission and is supported by Communities in Schools of Georgia, the Georgia Department of Education, the Georgia Independent College Association, the Georgia Partnership for Excellence in Education, the Technical College System of Georgia, and the University System of Georgia.

The goal of Georgia Apply to College (GAC) is to provide all Georgia high school seniors with the opportunity to apply to college with a focus on aiding first generation and underrepresented students as they navigate the college application process.

The first Georgia Apply to College events were held at eight high schools across Georgia in November 2008. Since then, participation has grown. In support of GAC, each year the Governor has issued a proclamation declaring November Georgia Apply to College Month. The Georgia Apply to College program also provides access to online materials to help schools prepare for their event.

Financial impact: There is no financial impact on the district.

Contact: Dr. Kishia K. Towns, Chief of Wrap Around Support, Division of Wrap Around Support

Mr. Christopher Key, Executive Director of Student Advancement, Division of Wrap Around Support

Status: Approval by General Counsel is not required.

Summary: Presented by: Mrs. Deirdre P. Pierce, Vice Chair

Summary: Presented by: Mrs. Vickie B. Turner, Board Member, District 5

Summary: Presented by:

Summary: Presented by: Dr. Amelia Jefferson, Chief of Staff Division

Contact: Dr. Amelia Jefferson, Administrator, Chief of Staff Division
Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division.

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Contact: Presented by Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C.

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the consent agenda from the October 7, 2024 business meeting.

Status: Upon Board Approval

Summary: Presented by:

Request: It is requested that the Board of Education approve the Superintendent's Goals and Artifacts.

Contact: Dr. Devon Q. Horton, Superintendent

Effective: Upon Board Approval

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the District to engage Dentons for Professional Services in an amount not to exceed $144,000 within the period from January 1, 2025 through December 31, 2025 at a rate of no more than $12,000 per month for strategic support and lobbying services.

Details: As part of this agreement, Dentons will provide services to include but not be limited to the following:


Meet with Board members to discuss and develop the Board’s legislative agenda
Assist with the coordination of a Pre-legislative session luncheon with members of the DeKalb County House and Senate Delegations
Assist in building coalitions to support and lobby for legislative agenda items with statewide impact, such as full and equitable QBE funding
Develop and implement a detailed legislative strategy regarding a solution for annexation issues
Coordinate meetings during the legislative session for the Board and Superintendent with the DeKalb House and Senate Delegations
Coordinate meetings during the legislative session for the Board and Superintendent with key members of the General Assembly
Monitor and review the introduction of legislative and budget items introduced at the General Assembly with potential impact on the DeKalb County School District
Oppose legislation that would negatively impact the DeKalb County School District
Monitor key committee meetings at the General Assembly, and coordinate testimony from the Board or District staff as appropriate
Provide weekly written legislative updates to the Board and Superintendent
Provide update at Board meetings on a quarterly basis
Monitor, attend and lobby study committees and other meetings of interest during the interim between legislative sessions

Financial impact: GL account code: 100.2500.530000.00011.7200.9990.8010.050.0000 - Other Cost Board Legal Fees

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0445

Effective: January 9, 2025

Status: Approved by General Counsel

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Status: Attorney Approval Not Required

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a grant of an easement to the City of Doraville for the construction of a trail along Stewart Road on the Sequoyah Middle School site.

Details: The City of Doraville, in conjunction with the Path Foundation, is requesting a temporary and permanent easement on the New Sequoyah Middle School/High School site. The easements will allow the City to construct a new walking trail which can offer numerous benefits to the school district and its residents. A walking trail would provide students, staff, and community members with a safe and convenient way to commute and engage in physical activity. The trail project can have positive impacts on student attendance and overall health. It is the plan of the City of Doraville to develop and maintain the trail with minimal expenses, providing long-term benefits without significant financial burden to the district or community.

The requested easement will consist of a permanent trail easement of 1.08 acres (47,117 square feet), a temporary construction easement of .93 acres (40,570 square feet) and temporary construction access consisting of 0.40 acres (17,376 square feet) located at Stewart Road. The temporary construction easement will expire upon completion and acceptance of the project.

Financial impact: There is no financial impact associated with the permanent or temporary easement. The trail will be constructed and maintained by the City of Doraville

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve DeKalb County School District (“DCSD”) use of Sourcewell Request for Proposal (“RFP”) #031622 for Artificial Turf and Tracks with Installation, Related Equipment, Materials, and Supplies for FY2024-2025.
The award is for a Cooperative Agreement with Hellas Construction to provide General Contractor Services for the William “Buck” Godfrey Stadium athletic field and track renovation project in a not to exceed amount of $399,000.

Hellas Construction, Inc. will perform general contractor services to renovate the track and athletic field to meet the Georgia High School Association (GHSA) standards.

Details: The Division of Operations is requesting to utilize a Sourcewell (formerly known as National Joint Powers Alliance) cooperative contract. Sourcewell Solicitation Number: RFP #031622 contract permits artificial turf and tracks with installation, related equipment, materials, and supplies. This contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Hellas Construction Inc., 12000 West Parmer Lane, Austin, TX 78613 (Vendor).

This recommendation is based on the review and evaluation of the price quote provided by the Sourcewell contract regulations. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.

Financial impact: The financial impact of the contract award for Artificial Turf and Track Installation, Track Maintenance, Related Equipment, Materials, and Supplies and Supplement Services in the Not to Exceed $399,000 will be allocated from the General Fund Code: 100.2600.571500.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483

Effective: Upon Board Approval and a fully executed contract

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the contract renewal #1 of 4 for RFP 24-556 for District- Wide Moving services in the amount not to exceed $600,000 to:


Leslie Regis, Inc. dba Atlanta Cargo Transportation Co.
Beltmann Relocation Group
ALS Lines Services Inc.
The Armstrong Group

Details: On December 11, 2023, the Board approved the award of this contract to Leslie Regis Inc., dba Atlanta Cargo Transportation Co., Atlanta Peachtree Movers*, Beltmann Relocation Group, ALS Lines Services Inc., and The Armstrong Group to provide moving services throughout DeKalb County School District (“DCSD”) on an as-needed basis. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.


Leslie Regis Inc., dba Atlanta Cargo Transportation Company located at P O Box 310268, Decatur, Ga 30063
Beltmann Relocation Group located at 4897 Lewis Rd., Stone Mountain, Ga 30083
ALS Lines Services Inc. located at 6025 LaGrange Boulevard, Atlanta, Ga 30663
The Armstrong Group located at 6059 Relocation Way, Ooltewah, TN 37363.

Financial impact: The financial impact of the contract renewal for districtwide moving services in the not to exceed amount of $600,000 will be allocated from the various General Fund and ESPLOST charge codes.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the use of the cooperative agreement - OMNIA Partners Cooperative contract No. 152610 Contract between DeKalb County School District (“DCSD”) and Southeastern Paper Group (a distributor/affiliate of ENVOY Solutions) for goods in accordance with the terms and conditions contained therein not to exceed $1,500,000.

Details: The Division of Operations is requesting approval to use the OMNIA Cooperative Contract #152610. On February 21, 2024, OMNIA RFP # 24-S824 was issued for Comprehensive Operational and Janitorial Supplies and Solutions from which the Supplier - WAXIE’S Enterprises, LLC, and its affiliate, BradyPLUS were awarded a contract based on their proposal to the RFP (Request for Proposal). WAXIE’s Enterprise LLC/BradyPLUS were acquired as distribution companies under the Envoy Solutions umbrella. Subsequently, any contract awards to any of the acquired distribution/affiliates companies under Envoy Solutions, LLC can be used by any distributor/affiliate. Southeastern Paper is an Envoy Solutions distributor/affiliate.


OMNIA Solutions- 5001 Aspen Grove Drive, Franklin, TN 37067
Envoy Solutions, LLC - 2101 Claire Court, Glenview, IL 60025

Sutheastern Paper - 50 Old Blackstock Rd., Spartanburg, SC 29301




The contract effective date between OMNIA and WAXIE’s Enterprises/BradyPLUS is June 1, 2024. There is an initial three (3) year agreement from June 1, 2024, through May 31, 2027, with the option to renew for two (2) additional one -year (1) periods through May 31, 2029.

DCSD requests approval to use the cooperative agreement (between OMNIA and WAXIE’s Enterprises/Brady PLUS) for the remainder of the initial one (1) year contract term with subsequent renewals approved by the Board on an annual basis. The initial agreement between DeKalb County School District and Southeastern Paper Group shall be effective from November 11, 2024, through May 31, 2025.

Financial impact: The financial impact of the cooperative agreement with Southeastern Paper Group will be allocated from various General Fund charge codes under the Business Services Department, not to exceed $1,500,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422

Effective: Upon Board approval and a fully executed contract

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve contract renewal #3 of 4 of the IBS Contract between DeKalb County School District (“DCSD”) and Genuine Parts Company (NAPA) for services in accordance with the Georgia Statewide Contract #SWC 99999-SPD-SWL20201105 for January 1, 2025, through December 29, 2025, for a not to exceed amount of $8,000,000.

Details: The Division of Operations is requesting approval to renew its cooperative contract with Integrated Business Solution (IBS) through the State of Georgia contract SWC 99999-SPD-G20150160 with Sourcewell (formerly known as National Joint Powers Alliance - NJPA).

The statewide IBS Contract between DeKalb County School District and Genuine Parts Company (NAPA) for services in accordance with State of Georgia will provide an on-site store front, including but not limited to parts, personnel, services, and vehicles to directly support the repair, maintenance, and service of DeKalb County School District vehicles and equipment.

This request to approve contract renewal #3 of 4 between NAPA/IBS and Dekalb County School District will allow DCSD to retain NAPA as its current supplier.

On May 6, 2024, the Board of Education approved renewal and continue to use this Georgia Statewide Contract from July 1, 2024, through December 29, 2024. The State of Georgia has one (1), one (1)-year renewal option remaining.

Under the Sourcewell Contract, the State of Georgia utilized its option to extend the contract for an additional year which allows DeKalb County School District to extend and continue to use Georgia Statewide Contract #SWC 99999-SPD-SWL20201105 for the remainder of its contract term through December 29, 2025.

Financial impact: The total budget of $8,000,000.00 for Genuine Parts Company (NAPA) goods and services will be allocated from General Fund charge code 100.2700.561500.00011.7190.1320.8013.040.0000 and
100.2700.561000.00011.7190.1320.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Cedric A. Burse, Director, Fleet Services Department, Division of Operations, 678.676.1330

Effective: Upon Board Approval and the renewal date of December 30, 2024

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the DeKalb County Board of Education (“the Board”) ratify and extend Bid 20-22 School Nutrition Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $342,448.00 for SY24-25. This request extends the agreement from October 1, 2024, through March 31, 2025.

Details: Bid 20-22 was approved at the September 9, 2019, Board meeting in the amount not to exceed $220,000. The contract is one (1) year with the option to exercise four (4) - one (1) year renewals. Contract renewal # 4 of 4 ended on September 30, 2024. This ratification and extension allow School Nutrition Services (“SNS”) to continue providing à la carte snack items to DCSD students through March 31, 2025.

Bid 25-22, the new Ice Cream Products solicitation, is currently being finalized for release in November 2024. SNS anticipates an award recommendation during the February 2025 Board meeting.

Hershey Creamery Company is located at 1611 Oakbrook Drive, Gainesville, GA 30507

Financial impact: Funds will be paid from General Ledger account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $342,448 for SY24-25.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, (678) 676-1780

Effective: Upon Board approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFP 25-20 School Nutrition Sanitation Training Services & Materials to Sanitech Systems Inc., in the amount not to exceed the amount of $223,770 for SY 24-25.

Details: The scope of work for this project includes the provision of sanitation training services and materials for School Nutrition Services at approximately 124 school locations. Additional project information can be found at: https://dekalbschoolsga.ionwave.net/Login.aspx

The Request for Proposal (RFP) 25-20 was competitively solicited through the DCSD Purchasing Department. On September 10, 2024, proposals were received from two (2) vendors. Both were reviewed and deemed responsive to the requirements of the solicitation by the Purchasing Department. This recommendation is based on those evaluations.

Products provided by Sanitech Systems Inc., are shipped or delivered by the vendor directly to the schools. Sanitech Systems, Inc. is located at 4033 Holden Road, Lakeland, FL 33811.

Financial impact: Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000 in the not to exceed amount of $223,770.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education (“the Board”) approve the award of RFQu 24-752-035 for Architectural and Engineering Services for Group 3 Security Vestibules to Chapman Griffin Lanier Sussenbach Architects, Inc. (“CGLS”) for the lump sum amount of $990,000.

Details: The scope of work for this project includes Architectural and Engineering Services for Group 3 Security Vestibules for DCSD Projects listed in Exhibit B. Additional project information can be found on the DeKalb County School District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.

The RFQu was issued on July 11, 2024. On August 15, 2024, submittals were received from Seven (7) firms. Six (6) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.

Chapman Griffin Lanier Sussenbach Architects, Inc. is selected as the most responsive and responsible Offeror whose proposal is the most advantageous based on the evaluation factors set forth in the Request for Qualifications (“RFQu”) solicitation document for the lump sum amount of $990,000.00.

Chapman Griffin Lanier Sussenbach Architects, Inc. will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project.
Chapman Griffin Lanier Sussenbach Architects, Inc. is located at 2300 Lake Park Drive SE, Suite 165 Smyrna, GA 30080.

Financial impact: The total budget of $990,000 for Architectural and Engineering Services for Group 3 Security Vestibules will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval and a fully executed contract

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFQu 24-752-038 for Architectural and Engineering Services for Allgood Elementary School HVAC Replacement and Renovations to Goodwyn, Mills, Cawood, LLC., for the lump sum amount of $1,200,000.

Details: The scope of work for this project includes Architectural Engineering Services for Allgood Elementary School HVAC Replacement and Renovations. Specific details and project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

The RFQu was issued on July 11, 2024, and sixteen (16) submittals were received on August 15, 2024. All sixteen (16) firms were deemed responsive and evaluated by a selection committee. Seven (7) firms were shortlisted and recommended by the selection committee to be interviewed. Interviews were conducted on September 17, 2024. This recommendation is based on the final scoring of the interview and presentation process.

Goodwyn, Mills, Cawood, LLC. was selected as the most responsive and responsible offeror and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. Goodwyn, Mills, Cawood, LLC. is located at 6120 Powers Ferry Road NW, Suite 200, Atlanta, GA 30339.

Financial impact: The financial impact of the contract award for the Professional Architectural and Engineering Services for Allgood Elementary HVAC Replacement and Renovations project is $1,200,000 and will be allocated from cost code SP6CIP.20136.ARCHITECT.2050 under the voter-approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Ratification / Change Order No. 4 to Centennial Contractors Inc. for the Henderson Mill Elementary School Major System Replacements project to install a new Security Vestibule in the amount of $332,193.58.

Details: On October 16, 2023, the Board approved the award of General Contracting Services for Major Building System Replacement to Centennial Contractors Enterprises, Inc. in the not to exceed amount of $11,565,900.

This Change Order No. 04 covers the approved additional scope for the DeKalb County School District requested items to Henderson Mill Elementary School Major System Replacement project for the construction of the new Security Vestibule.

Specific details related to the original scope of work for this project can be found on the Dekalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of the Change Order No. 4 for the additional scope of work for the Henderson Mill Elementary School Major System Replacement project for the construction of the new Security Vestibule will be funded from the Contractor’s cost code SP5FACCON.35135.CONTRACTOR under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / budget reallocation in the amount of $793,276.23 from Program Contingency to the Contractor cost code.

It is also requested that the DeKalb County Board of Education approve Change Order No. 4 to Centennial Contractors Inc. for the Briar Vista ES Major System Replacements project in the amount of $793,276.23 which will be partially funded by the budget reallocation.

Details: On October 16, 2023, the Board of Education approved the award of General Contracting Services for Major Building System Replacement to Centennial Contractors Enterprises, Inc. in the not to exceed amount of $11,565,900.

This Change Order No. 04 covers the approved additional scope for the DeKalb County School District requested items.

Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of the Change Order No. 4 in the amount of $793,276.23 for the additional scope of the Briar Vista Elementary School Major System Replacement project is a budget reallocation from Program Contingency in the amount of $785,000.00 to the General Contractor cost code SP5FACCON.35735.CONTRACTOR under the voter-approved E-SPLOST V program.

A budget reallocation of $793,276.23 from the Program Contingency is required to fund Change Order No. 4.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $1,185,031 from Program Contingency to the Contractor cost code.

It is also requested that the DeKalb County Board of Education approve Change Order No. 4 to Evergreen Construction for the Midvale Elementary School Major Systems Replacement project in the amount of $1,185,031 which will be funded by the budget reallocation.

Details: On September 11, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $12,227,935 from Program Contingency to fund the award of RFP 23-752-022 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:


Midvale Elementary School - $5,440,435
Dekalb High School of Technology -South - $6,787,500


Change Order No. 04 for Midvale Elementary School Major Systems Replacement provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.

Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 4 for the total amount of $1,185,031, due to the unforeseen conditions and additional scope of the Midvale Elementary School Major Systems Replacement project is a budget reallocation of $1,185,031 from program contingency SP5MANG.60235.PRGCONTIN to the general contractor cost code SP5FACCON.34435.GENCONTR. under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / budget reallocation in the amount of $344,416 from Local Capital Projects Fund to the Contractor cost code.

It is also requested that the DeKalb County Board of Education approve Change Order No. 1 to Evergreen Construction for the Early Learning Center HVAC and Controls Replacement project that will be funded by the budget reallocation.

Details: On September 11, 2023, the Board of Education approved a firm fixed price contract for RFP No. 23-752-026 to Evergreen Construction, to perform the general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District requested items an unforeseen condition.

Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

Financial impact: The financial impact of the Change Order No. 1 for the additional scope of work outlined for the Early Learning Center HVAC and Controls Replacement project is $344,416. A budget reallocation from Local Capital Projects Fund to the general contractor cost code is necessary to fund Change Order No. 1.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $684,789 from Program Contingency to the Contractor cost code.

It is also requested that the DeKalb County Board of Education approve Change Order No. 3 to Evergreen Construction for the DeKalb High School of Technology-South Major Systems Replacement project in the amount of $684,789 that will be funded by the budget reallocation.

Details: On September 11, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $12,227,935 from Program Contingency to fund the award of RFP 23-752-022 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:


Midvale Elementary School - $5,440,435
Dekalb High School of Technology -South - $6,787,500

Change Order No. 03 for Dekalb High School of Technology -South provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.

Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 3 for the total amount of $684,789. due to the unforeseen conditions and additional scope of the Dekalb High School of Technology -South project is a budget reallocation of $684,789 from program contingency SP5MANG.60235.PRGCONTIN to the general contractor cost code SP5FACCON.36035.GENCONTR. under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved the the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $391,176.00 from Program Contingency to the Contractor cost code.

It is also requested that the DeKalb County Board of Education approve Change Order No. 2 to Evergreen Construction for the Laurel Ridge Elementary School Major Systems Replacement project in the amount of $1,372,374.00 which will be partially funded by the budget reallocation.

Details: On August 14, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $7,002,926.00 from Program Contingency to fund the award of RFP 23-752-018 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:


Chestnut Elementary School - $2,050,000
Druid Hills Middle School - $ 340,661
Laurel Ridge Elementary School - $2,762,265
Woodridge Elementary School - $1,850,000


Change Order No. 02 for Laurel Ridge Elementary School provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.

Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 2 for the total amount of $1,372,374 due to the unforeseen conditions and additional scope of the Laurel Ridge Elementary School project is a budget reallocation of $391,176 from program contingency to the general contractor cost code SP5FACCON.36835.GENCONTR. under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $303,313 from Program Contingency to the Contractor cost code.

It is also requested that the DeKalb County Board of Education approve Change Order No. 2 to Evergreen Construction for the Woodridge Elementary School Major Systems Replacement project in the amount of $1,277,481 which will be partially funded by the budget reallocation.

Details: On August 14, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $7,002,926 from Program Contingency to fund the award of RFP 23-752-018 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:


Chestnut Elementary School - $2,050,000
Druid Hills Middle School - $ 340,661
Laurel Ridge Elementary School - $2,762,265
Woodridge Elementary School - $1,850,000


Change Order No. 02 for Woodridge Elementary School provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.

Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 2 for the total amount of $1,277,481, due to the unforeseen conditions and additional scope of the Woodridge Elementary School project is a budget reallocation of $303,313 from program contingency to the general contractor cost code SP5FACCON.36935.GENCONTR. under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve a Ratification / Change Order No. 2 to Evergreen Construction for a not-to-exceed amount of $806,624 for unforeseen conditions and Owner -DeKalb County School District (“DCSD”) requested items as outlined in the Change Order No. 2 documents.

Details: On August 14, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $7,002,926 from Program Contingency to fund the award of RFP 23-752-018 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:


Chestnut Elementary School - $2,050,000
Druid Hills Middle School - $ 340,661
Laurel Ridge Elementary School - $2,762,265
Woodridge Elementary School - $1,850,000


Change Order No. 02 for Chesnut Elementary School provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.



Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 2 for the total amount of $806,624 due to the unforeseen conditions and additional scope of the Chesnut Elementary School project will be allocated from the general contractor cost code SP5FACCON.37035.GENCONTR under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 2 to SSOE│Stevens & Wilkinson, for Kingsley Elementary School Major System Renovations and Replacements project for an additional design and engineering fee of $268,389.

Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Kingsley Elementary School Major Building System Replacement Project in the amount of $113,457. This fee was based on 6% of the stated cost limitation (SCL) of $1,890,945.

The original scope of the project was replacement of HVAC components throughout the building. Amendment No. 2 would add the fee to design additional scope items requested by DCSD including a full replacement and conversion of the HVAC system, replacement of ceilings and lights, electrical upgrades, and an emergency generator.

The approval of Amendment No. 2 is for a (Architect) fee increase in line with the increased SCL and increased design duration.

Specific details related to the original scope of work for this project can be found on the Dekalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.

The approval of Amendment No. 2 - Design Fee meets COGNIA Standard 5: Using Results for Continuous Improvement

Financial impact: The financial impact of Amendment No. 2 for the additional design and engineering fee is a budget reallocation from Program Contingency cost code (SP5FACCON.60235.PROGMCONTIN)of $268,389. This amount will then be allocated to Architect cost code SP5FACCON.35335.ARCHITECT under the voter-approved E-SPLOST V Program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 4 to SSOE│Stevens & Wilkinson, for Nancy Creek Elementary School Major System Renovations and Replacements project for an additional design and engineering fee of $335,365.

Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson. for the design of the Nancy Creek Elementary School Major System Renovations and Replacements Project in the amount of $378,675. This fee was based on 6% of the stated cost limitation (SCL) of $6,311,250.

A Guaranteed Maximum Price (GMP) of $12,375,659.00 was awarded by the Board of Education on May 6, 2024, to Balfour Beatty Construction for construction of the Nancy Creek Elementary School Major System Renovations and Replacements.

The approval of Amendment No. 4 is for a fee increase in line with the increased project cost and increased project duration due to construction phasing of the Nancy Creek Elementary School Major System Renovations and Replacements project.

Specific details related to the original scope of work for this project can be found on the Dekalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of the Amendment No.1 for the additional design and engineering fee is a budget allocation from Program Contingency cost code SP5FACCON.35335.PROGMCONTIN of $335,365.00. This amount will then be allocated to Architect cost code SP5FACCON.35335.ARCHITECT under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Opeations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 1 to BRPH Architects Engineers Inc., for the New Elementary School at Dresden project for an additional design and engineering fee in the amount of $1,825,000.

Details: On February 13, 2023, the Board of Education approved the award of Architectural and Engineering Services to BRPH Architects Engineers Inc. for the design of the New Elementary School at Dresden Project in the amount of $2,280,000.00. This fee was based on 6% of the stated cost limitation (SCL) of $38,000,000.

A Guaranteed Maximum Price (GMP) of $72,323,774.00 was awarded by the Board of Education on May 6, 2024, to Winter Construction for construction of the New Elementary School at Dresden.

The approval of Amendment No. 1 is for a fee increase in line with the increased project cost and duration due to construction phasing of the New Elementary School at the former Dresden Elementary site.

Financial impact: The financial impact of the Amendment No. 1 for the additional design and engineering fee is a budget allocation from Program Contingency cost code 423.99.99.00.602423.752.0000 of $1,825,000.00. This amount will then be allocated to the Architect cost code SP5FCCON. 36235.ARCHITECT under the voter- approved E-SPLOST V Program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans G. Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the contract renewal for RFP# 22-475 Physical Security Services - Access Control, Intrusion Detection and Video Surveillance to Convergint Technologies, LLC in an amount not to exceed $500,000.

This is year 4 of a five-year agreement.

Details: RFP 22-475 is a five-year award with a required annual renewal by the Board of Education. The award of RFP 22-475 allows the district to work with one qualified and experienced vendor to improve physical security for all district facilities, ultimately impacting the safety of all students and staff. RFP 22-475 supports repairing legacy and installing new physical security infrastructure components (including access readers, security systems, cameras). RFP 22-475 also provides ongoing monitoring, repair, and managed services related to physical security.

District-Wide Physical Security Project
A vast majority of the district’s facilities have aged physical security equipment that needs to be replaced. The installation of recent state-of-the-art physical security components will also include critical and transforming integration of these technology components that allows for better end-user access, monitoring, and operations experiences. A comprehensive assessment is being conducted that will yield a district-wide plan for addressing the digital transformation of our aged physical security infrastructure. This plan along with a spending request will be presented to the Board of Education for approval at a later date.

The budgetary request for this agenda item is to ensure a smooth transition of physical security services between vendors. 

During the past 3 years Convergint has assisted DCSD staff with over 902 Break Fix Tickets in support of our aging infrastructure. As DIIT continues to transition to a new access control system and make improvements to our video surveillance system, the support of the vendor is critical to ensuring a safe and secure learning environment.

RFP Evaluation Process
The solicitation for RFP 22-475 was written and submitted for approval in August 2021, published for two weeks in August and September 2021, and evaluated in November 2021. Nine proposals were received by the Division of Finance. Eight of these proposals were deemed responsive to the requirement of the solicitation and subsequently turned over to the Division of Information and Instructional Technology for evaluation. The responsive respondents were:





Honeywell Internet
Adapt to Solve


Convergint Technologies, LLC
Net Planner System, Inc.


SC Data Com
Integrated Security Technologies


Risk Response Team
ADT Commercial




The evaluation team consisted of a seven-member team across three divisions: Division of Information and Instructional Technology, Division of Operations and Public Safety. The process consisted of an initial review of all responsive RFP proposals (list in table above) followed by presentations provided by the top three RFP proposal as decided by the initial review.

Convergint Technologies surfaced as the most responsible and responsive vendor.
An Executive Summary documenting this process as well as all scoring has been included for your review. The selected vendor will be evaluated on a yearly basis to ensure that all expectations are met during the life of the partnership.

Financial impact: $500,000.00

General Funds
100.1000.553000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: December 2024

Status: Approved by Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Office of the Superintendent

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the September 2024 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: Attorney approval not required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve a budget amendment, increasing the FY2025 general fund budget by $42,683,136.97.

Details: It is requested that the board of education approve a budget amendment, increasing the FY2025 general fund budget by $42,683,136.97, this is comprised of:


$6,183,136.97 for various items detailed by the Division of Student Services and summarized below:

Pre-K3-Early Learning - $60,000
Exceptinal Education - $3,940,000
Gifted Instructinal Resources - $1,000,000
Gifted Assessments - $1,000,000
English Learners - $183,136.97


$15,000,000 to the district wide contingency to fund potential unforeseen and non-budgeted expenses, and



$21,500,000 as a transfer out of fund 100 and into 300, the districts generally funded capital improvement fund. This transfer is comprised of:

$15,000,000 to provide additional cash flow for capital related projects identified in the attached document “Fund 300 Project List,” and a
$6,500,000 as a transfer out to fund 300 to provide cash flow for the purchase of buildings and/or land. (In FY24 DCSD received $6,147,132.00 from GaDOE as a Maintenance of Equity Payment. These funds have not been spent are currently sitting in our fund balance.)

Financial impact: An increase to the general fund budgeted expenditures by $42,683,136.97, and an increase in revenue to the generally funded capital project fund by $21,500,000. For a breakdown of charge codes and amounts ~ refer to attached document FY25 Budget Amendment #1.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Effective: November 12, 2024

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of RFP 22-533 to Dudley Thomas Spade SPE, LLC dba DTSpade, on an as needed basis, to provide real estate advisory services for a period of one year effective from November 18, 2024 through November 17, 2025 for an amount not to exceed $300,000.

Details: RFP 22-533 was competitively solicited through the Purchasing Department. It was posted to IonWave on June 10, 2021. The RFP was advertised in the Champion Newspaper on June 10, 2021 and June 17, 2021. Electronic notification was sent to 56 vendors from the DCSD vendor bid list. Electronic notification was sent to 1,089 vendors through the State of GA Procurement Registry. Electronic notification was sent to 166 vendors through IonWave. Four (4) vendors responded to the solicitation. The responses were reviewed and four (4) were deemed responsive to requirements of the solicitation by the Purchasing Department.

Financial impact: The contract amount of $300,000.00 will be paid from the general fund GL Code: 100.2500.530000.7200.9990.8010.00.0000 and Capital Outlay fund GL Code: 300.4000.530000.7520.9990.8013.050.0000

The rate for non-brokerage services will be $125.00 per hour. Fees for brokerage services will be billed separately and are paid for from the proceeds of the transaction.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0278

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of RFQ 22-534 to 22nd Century Technologies, Inc., Abacus Corporation, COGENT Infotech Corporation, Corporate Temps, Inc., Howroyd-Wright Employment Agencies, Inc. dba AppleOne Employment Services, Robert Half, Tryfacta, Inc., US Tech Solutions, Inc. to provide temporary staffing services on an as-needed basis for the DCSD Finance Department for a period of one year effective from December 17, 2024 through December 16, 2025 for an amount not to exceed $750,000.

This is the third renewal option of four.

Details: RFQ 22-534 was competitively solicited through the Purchasing Department. It was posted to IonWave on July 27, 2021. Electronic notification was sent to 94 vendors from the DCSD vendor bid list as well as to 704 vendors through the State of GA Procurement Registry. Twenty (20) proposals were deemed responsive to the requirements of the solicitation by the Purchasing Department. This is the third renewal option of four.

Financial impact: The not to exceed contract amount of $750,000.00 will be paid from the general fund GL code 100.2300.530000.00011.7200.9990.8010.050.0000 for professional services.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education tentatively approve a resolution to opt-out of HB-581, known as the “Save our Homes Act”.

Details: HB-581 establishes a statewide floating homestead exemption that increases whenever home values appreciate more than inflation as measured by CPI.

DeKalb County Board of Education may elect to opt out of the homestead exemption through the adoption of a resolution by March 1, 2025, after completing the following steps:


The DeKalb County Board of Education shall advertise its intent to opt out and conduct at least three public hearings thereon, at least one of which shall commence between the hours of 6:00 P.M. and 7:00 PM., inclusive, on a business weekday. The DeKalb County Board of Education shall place an advertisement in a newspaper of general circulation serving the residents and post such advertisement on its website. Simultaneously, the DeKalb County Board of Education shall provide a press release to the local media.
The advertisement required by paragraph (1) shall appear at least one week prior to each hearing, be prominently displayed, be not less than 30 square inches, and not be placed in that section of the newspaper where legal notices appear and shall be posted on the district’s website at least one week prior to each hearing.
No resolution to opt out of the homestead exemption shall become effective with respect to DeKalb County Board of Education unless the procedures and hearings required by this subsection are completed and a copy of such resolution is filed with the Secretary of State by March 1, 2025.

Financial impact: While HB-581 does not immediately impact DCSD’s financial position, it does pose a long term restriction on local revenues that has the possibility to grow and compound each year which will reduce and constrict the future property tax revenues to support the school system.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Effective: November 12, 2024

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources.

Request: It is requested that the Board of Education approve the November Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Summary: Presented by: Dr. Norman Sauce, III, Chief of Student Services, Division of Student Services

Summary: Presented by: Dr. Candace Alexander, Chief of Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement

Summary: Presented by: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the donation for Fernbank Science Center's share of the bequest from Truist Bank, Executor for the Gloria H. Waltemeyer Revocable Trust and Robert V. Waltemeyer Trust for $21,333.33.

Details: At Mrs. Gloria H. Waltemeyer's passing, her Interim Trust directed the Trustee (Truist Bank) to make specific cash bequests from $640,000 to the charities designated in the late Mr. Robert V. Waltemeyer's Trust. Fernbank Science Center was listed as one of the charities. Truist Bank sent a check to DeKalb County School District for $21,333.33, which represented Fernbank Science Center's share of this bequest. There are no stipulations on what to do with the funds other than they are designated for the Fernbank Science Center.

Financial impact: There is no financial impact for the district accepting a donation in the amount of $21,333.33 from Truist Wealth Management on behalf of Mr. Robert Waltemeyer’s estate.

Contact: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships, 678.676.0409

Effective: Upon Board Approval

Status: Approved by Legal Affairs

Summary: Presented by: Mrs. Jennifer Caracciolo, Deputy Chief of Communications, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education approve the allocated funds by DeKalb County Commissioner Mereda Davis-Johnson in the amount of $25,000, to go to (5) specific schools in District 5. Arabia Mountain High School, Lithonia High School, Miller Grove High School, Martin Luther King, Jr. High School, and Redan High School, at $5,000 per marching band.

Details: DeKalb County Commissioner Mereda Davis-Johnson has allocated funding in the amount of $25,000, to go to (5) schools in District 5, Arabia Mountain High School, Lithonia High School, Miller Grove High School, Martin Luther King, Jr. High School, and Redan High School, at $5,000 per marching band. This funding is specifically for youth violence prevention, aimed at attracting more students to join the band program, as to provide an alternative to engaging in youth violence.

Financial impact: There is no financial impact to the district or Arabia Mountain High School, Lithonia High School, Miller Grove High School, Martin Luther King, Jr. High School, or Redan High School to accept the $25,000 at $5,000 per marching band.

Contact: Mrs. Jennifer Caracciolo, Deputy Chief of Communications, Division of Community Engagement & Innovative Partnerships, 678-676-0409
Dr. Marcia Oglesby, Director, Grants and Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0375

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Mrs. Jennifer Caracciolo, Deputy Chief of Communications Officer, Division of Community Engagement and Innovative Partnerships

Request: It is requested that DeKalb County Board of Education approve the District to purchase the Leader in Me program from FranklinCovey for use at 22 schools using $759,930 in funding provided by the Georgia Department of Education.

Details: Founded on the belief that everyone has the potential to lead, Leader in Me is a comprehensive PK-12 framework that nurtures student leadership, fosters a culture of trust, and boosts academic success. Leader in Me helps educators design lasting solutions to common challenges through the lens of students’ strengths and leadership.

Financial impact: Funding ($759,930) from the Georgia Department of Education (GADOE).

Contact: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement and Innovative Partnerships, 678-676-0409

Dr. Marcia Oglesby, Director of Grants and Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0375

Dr. Loukisha Walker, Executive Director of Mentoring and Partnerships, Divisioon of Community Engagement and Innovative Partnerships, 404-432-8771

Effective: Upon Board of Education Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Ms. Mariel Smith, Legal Counsel, Hall Booth Smith, PC, Attorneys at Law

Request: It is requested that the Board of Education accept an amendment to Board Policy BBFA: Local School Councils for First Read. The proposed revisions are requested to update the policy and to clarify the current language. This policy has been reviewed and analyzed by the Board Policy Committee. The Committee agrees on the recommended revisions.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law, (404)954-5000

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Ms. Mariel Smith, Legal Counsel, Hall Booth Smith, PC, Attorneys at Law

Request: It is requested that the Board of Education amend Board Policy BC: Board Meetings.

Details: The Board Policy Review Committee met on August 1, 2024, to continue its ongoing review of the policies contained in section B of the Board Policy manual. The committee reviewed and analyzed Board Policy BC: Board Meetings and determined the current language needs updating.

Financial impact: No financial impact

Contact: Mrs. Melanie Slaton, General Counsel, Hall, Booth, Smith, PC Attorneys at Law (404) 954-5000.

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Ms. Mariel Smith, Legal Counsel, Hall Booth Smith, PC, Attorneys at Law

Request: It is requested that the Board of Education amend Board Policy BBI: Board Staff Relations.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.

Financial impact: No Financial Impact to the District

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: It is requested that the DeKalb County Board of Education adjourn the November 11, 2024 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Ayana S. Smith to the position of Executive Director of Professional Development.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Effective upon Board approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Tracy Harris to the position of Director of Employment Services.

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

It is requested that the DeKalb County Board of Education convene the November 11, 2024, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers

1. Tameka Williams
2. Kerry-Ann Givans
3. Terrica Reid
4. Jawanna Lewis
5. Deborah Jones
6. Cathea Simelton-Treminio
7. Maria Guadalupe Martinez
8. Nancy Kelly ~ Request Withdrawn
9. Carla Weston-Brown
10. Sandy Purkett
11. Lance Coachman

Summary: It is requested that the DeKalb County Board of Education approve the November 11, 2024, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the November 11, 2024, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____