Agenda Item
xii. E-SPLOST V Project ~ Amendment Request ~ SSOE|Stevens & Wilkinson ~ Nancy Creek Elementary School Major System Renovations and Replacements ~ Amendment No. 4, Additional Design Fee Approval (Not to exceed $335,365)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 4 to SSOE│Stevens & Wilkinson, for Nancy Creek Elementary School Major System Renovations and Replacements project for an additional design and engineering fee of $335,365.
Why: To approve the execution of Amendment No. 4 for Nancy Creek Elementary School Major System Renovations and Replacements project and provide additional design and engineering fee in the amount of $335,365.00.
Approval of Amendment No. 4 meets Strategic Goal Area : Organizational Excellence
Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson. for the design of the Nancy Creek Elementary School Major System Renovations and Replacements Project in the amount of $378,675. This fee was based on 6% of the stated cost limitation (SCL) of $6,311,250.
A Guaranteed Maximum Price (GMP) of $12,375,659.00 was awarded by the Board of Education on May 6, 2024, to Balfour Beatty Construction for construction of the Nancy Creek Elementary School Major System Renovations and Replacements.
The approval of Amendment No. 4 is for a fee increase in line with the increased project cost and increased project duration due to construction phasing of the Nancy Creek Elementary School Major System Renovations and Replacements project.
Specific details related to the original scope of work for this project can be found on the Dekalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of the Amendment No.1 for the additional design and engineering fee is a budget allocation from Program Contingency cost code SP5FACCON.35335.PROGMCONTIN of $335,365.00. This amount will then be allocated to Architect cost code SP5FACCON.35335.ARCHITECT under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Opeations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Nancy Creek Elementary School (formerly Dunwoody Elementary
School Upper Campus)
Major HVAC Replacement
Amendment No.4 Additional Design Fee
Scope:
Approval of Amendment No. 4 for an increased design and engineering fee to
SSOE|Stevens & Wilkinson for the Nancy Creek Elementary School (formerly
Dunwoody Elementary School Upper Campus) Major HVAC Replacement.
Specific details regarding the scope supporting the increased design and
engineering fee can be found in the following documents:
• Nancy Creek Fee Modification Breakdown No. 04
• Architect’s Fee Increase Additional Fee Request Letter (included in the
Breakdown document)
Background:
A formal Request for Qualifications (RFQu) was issued on March 25, 2021, for major
building system replacements at Dunwoody Elementary School Upper Campus (now
Nancy Creek Elementary School), Dresden Elementary School, Kingsley
Elementary School, and Hawthorne Elementary School.
On July 12, 2021, The DeKalb County School Board awarded RFQu 21-752-032
SSOE| Stevens & Wilkinson for the design of Dunwoody Elementary School Upper
Campus Project. The initial budget of $378,675.00 for Architectural/Engineering
Services for Dunwoody Elementary School Upper Campus was allocated from cost
code (SP5FACCON. 35335.ARCHITECT) under the voter-approved E-SPLOST V
program.
This agenda item requests a budget reallocation in the amount of $335,365.00 from
Program Contingency for a total project design budget of $765,284.00*.
*This includes a prior fee modification of $51,244.15.
A Guaranteed Maximum Price (GMP) of $12,375,659 was awarded by the Board of
Education to Balfour Beatty for construction Dunwoody Elementary School Upper
Campus (now Nancy Creek Elementary School.) The approval of Amendment
No. 4 is for a fee increase in line with Owner requested changes and the additional
scope of work on the Nancy Creek Elementary School Major HVAC Replacement
Project.