Agenda Item
ii. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # 152610 ~ Southeastern Paper Group an Affiliate of ENVOY Solutions (Not to exceed $1,500,000) ~ Updated 11.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the use of the cooperative agreement - OMNIA Partners Cooperative contract No. 152610 Contract between DeKalb County School District (“DCSD”) and Southeastern Paper Group (a distributor/affiliate of ENVOY Solutions) for goods in accordance with the terms and conditions contained therein not to exceed $1,500,000.
Why: Approval of the use of the Cooperative Agreement with Southeastern Paper Group through OMNIA Partners will provide goods and services in support of DCSD’s custodial requirements. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area VI: Organizational Excellence
Details: The Division of Operations is requesting approval to use the OMNIA Cooperative Contract #152610. On February 21, 2024, OMNIA RFP # 24-S824 was issued for Comprehensive Operational and Janitorial Supplies and Solutions from which the Supplier - WAXIE’S Enterprises, LLC, and its affiliate, BradyPLUS were awarded a contract based on their proposal to the RFP (Request for Proposal). WAXIE’s Enterprise LLC/BradyPLUS were acquired as distribution companies under the Envoy Solutions umbrella. Subsequently, any contract awards to any of the acquired distribution/affiliates companies under Envoy Solutions, LLC can be used by any distributor/affiliate. Southeastern Paper is an Envoy Solutions distributor/affiliate.
OMNIA Solutions- 5001 Aspen Grove Drive, Franklin, TN 37067
Envoy Solutions, LLC - 2101 Claire Court, Glenview, IL 60025
Sutheastern Paper - 50 Old Blackstock Rd., Spartanburg, SC 29301
The contract effective date between OMNIA and WAXIE’s Enterprises/BradyPLUS is June 1, 2024. There is an initial three (3) year agreement from June 1, 2024, through May 31, 2027, with the option to renew for two (2) additional one -year (1) periods through May 31, 2029.
DCSD requests approval to use the cooperative agreement (between OMNIA and WAXIE’s Enterprises/Brady PLUS) for the remainder of the initial one (1) year contract term with subsequent renewals approved by the Board on an annual basis. The initial agreement between DeKalb County School District and Southeastern Paper Group shall be effective from November 11, 2024, through May 31, 2025.
Financial impact: The financial impact of the cooperative agreement with Southeastern Paper Group will be allocated from various General Fund charge codes under the Business Services Department, not to exceed $1,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
COMPREHENSIVE OPERATIONAL AND JANITORIAL SUPPLIES AND SOLUTIONS
Executive Summary
Lead Agency: REGION 14 ESC Solicitation: 24-S824
RFP Issued: FEBRUARY 21, 2024
Response Due Date: APRIL 4, 2024 Proposals Received: #7
Awarded to: Acuity Specialty Products, Inc dba Zep Sales and Service, Network Services Company dba Network
Distribution, Waxie's Enterprises, LLC and its affiliates, BradyPlus companies
The Region 14 ESC Department of Procurement issued RFP#24-S824 on February 21, 2024, to establish a
national cooperative contract for Comprehensive Operational and Janitorial Supplies and Services.
The solicitation included cooperative purchasing language in Section I. Introduction:
National Contract
Region 14 ESC, as the Principal Procurement Agency, defined in Appendix B, has partnered with OMNIA
Partners, Public Sector, Inc. (“OMNIA Partners”) to make the resultant contract (also known as the
“Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other
public agencies nationally, including state and local governmental entities, public and private primary,
secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public
Agencies”), through OMNIA Partners’ cooperative purchasing program. Region 14 ESC is acting as the
contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use
of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a
“Participating Public Agency”) and by using the Master Agreement, any such Participating Public Agency
agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master
Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto in Appendix
B, or as otherwise agreed to. Appendix B contains additional information about OMNIA Partners and the
cooperative purchasing program.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• Region 14 ESC website
• OMNIA Partners website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino County Sun, CA
• Honolulu Star-Advertiser, HI
• The Herald-News – Will County (IL)
• The Advocate – New Orleans, LA
Version May 13, 2024
• The New Jersey Herald, NJ
• Albany Times Union, NY
• Daily Journal of Commerce, OR
• The State, SC
• Deseret News, UT
• Richmond Times-Dispatch, VA
• Seattle Daily Journal of Commerce, WA
• Abilene Reporter, TX
• Helena Independent Record, MT
• Las Vegas Review-Journal
• Kennebec Journal, ME
Socio-economic Outreach: To encourage participation of small businesses, minority owned businesses and
women owned businesses were notified of the Invitation to Bid.
On April 4, 2024, proposals were received from the following offerors:
• Acuity Specialty Products, Inc dba Zep Sales and Service
• Network Services Company dba Network Distribution
• Peak Supply Solutions LLC
• Tennant Sales and Service Company
• Unipak Corporation
• Vertitiv Operating Company
• Waxie's Enterprises, LLC and its affiliates, BradyPlus companies
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee elected to enter into negotiations with Acuity Specialty Products, Inc dba Zep Sales and Service,
Network Services Company dba Network Distribution, Waxie's Enterprises, LLC and its affiliates, BradyPlus
companies and proceeding with contract awards upon successful completion of negotiations.
Geographic Preferences: No geographic preferences were included in the evaluation of the responses.
The Region 14 ESC, OMNIA Partners and the following offerors successfully negotiated a contract: Acuity
Specialty Products, Inc dba Zep Sales and Service, Network Services Company dba Network Distribution, Waxie's
Enterprises, LLC and its affiliates, BradyPlus companies. The Region 14 ESC executed the agreements, each with
a contract effective date of June 1, 2024.
Contract includes: The suppliers provided federal funds certifications which are available on the OMNIA
Partners website for review.
Term:
Initial three-year agreement from June 1, 2024 through May 31, 2027, with the option to renew for two
(2) additional one-year periods through May 31, 2029.
Pricing/Discount: Discount off price lists
Version May 13, 2024