5
Vendor Services Department
Procurement: School Nutrition
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
REQUEST FOR PROPOSAL (RFP) 25-20
School Nutrition Sanitation Training Services and Materials
Schedule of Events
EVENT DATE(S) TIME LOCATION
Solicitation Posts August 8, 2024 N/A https://dekalbschoolsga.ionwave.net
Pre-Proposal Conference August 22, 2024 11:00 AM Via Microsoft Teams (registration required)
Mandatory Site Visit
(if applicable)
N/A N/A N/A
IonWave Demo Virtual
Session- (Optional)
August 22, 2024 11:00 AM Via Microsoft Teams (registration required)
Deadline to Submit
Questions (Q&A)
August 27, 2024 12:00 PM solicitationquestions@dekalbschoolsga.org
Q&A Deadline Responses September 3, 2024 4:30 PM https://dekalbschoolsga.ionwave.net
Submission Deadline September 10, 2024 2:00 PM https://dekalbschoolsga.ionwave.net
Sample Submission Deadline September 10, 2024 2:00 PM Deliver to Schoon Nutrition
Virtual Public
Acknowledgement
September 10, 2024 3:00 PM Via Microsoft Teams (Registration required)
SUBMISSIONS MUST BE RECEIVED ELECTRONICALLY VIA https://dekalbschoolsga.ionwave.net
DeKalb County School District Solicitation Contact Person:
Fred Christopher, Procurement Manager III, Non-Capital
(678) 676- 0217 and/or email at solicitationquestions@dekalbschoolsga.org
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 2
1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083
https://dekalbschoolsga.ionwave.net/Login.aspx
REQUEST FOR PROPOSAL
RFP 25-20
SCHOOL NUTRITION SANITATION
SERVICES & MATERIALS
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 3
TABLE OF CONTENTS
Title Page ..................................................................................................................................... 2
Table of Contents ...................................................................................................................... 3-4
Submittal Terms .............................................................................................................................................................. 5-10
Attachments ........................................................................................................................... 47-91
PART I – BACKGROUND AND INFORMATION
A. Objectives ............................................................................................................. 8
B. General Information ............................................................................................... 8
C. Procurement Process ............................................................................................. 8
D. Addenda ................................................................................................................. 8
E. Proposal Contact Persons...................................................................................... 9
F. Prohibited Contacts ................................................................................................ 9
G. Virtual Session………………………………………………………………………….. . 9
H. Virtual Pre-Proposal Conference............................................................................ 9
I. Questions and Answers………………………………………………………………..10
J. Proposal Submission Deadline.………………..……………………………………..10
K. Virtual Public Acknowledgement……………………………………………………...10
PART II – GENERAL REQUIREMENTS
A. Offeror Performance ........................................................................................... 11
B. News Release ..................................................................................................... 11
C. Non-Discrimination .............................................................................................. 11
D. Drug Free Workplace .......................................................................................... 11
E. Smoke Free Workplace ....................................................................................... 11
F. Costs Incurred ..................................................................................................... 11
G. Insurance ............................................................................................................. 11
H. Indemnification ..................................................................................................... 14
I. Illegal Immigration Reform and Enforcement Act of 2011 .................................... 14
J. Interviews ............................................................................................................ 15
K. Contract Terms .................................................................................................... 15
L. Permits and Applicable Laws ............................................................................... 16
M. Infringement ......................................................................................................... 16
N. Ownership Rights ................................................................................................. 16
O. Non-Collusion....................................................................................................... 16
P. Conflict of Interest ................................................................................................ 16
Q. Financial Stability ................................................................................................. 17
R. No Obligation/No Contract Guaranteed ............................................................... 17
S. Confidentiality and Non-Disclosure ...................................................................... 17
T. Business License ................................................................................................. 17
U. Protest Process…………………………………………………………………………18
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 4
TABLE OF CONTENTS (CONT’D)
PART III – SCOPE OF WORK
A. Purpose / Project Overview ............................................................................... 20
B Project Scope of Work ....................................................................................... 20
C. Service Requirements ....................................................................................... 21
D. Samples ……………………………………………………………………………….22
E. Dispensing Equipment....................................................................................... 25
F. Qualification……………………………………………………………………………25
G. Program Costing………………………………………………………………………25
H. Billing …………………………………………………………………………………..25
I. Stand Terms and Conditions ………………………………………………………..26
J. Special Terms and Conditions ……………………………………………………...32
K. Company Profile ……………………………………………………………………...41
L. References ……………………………………………………………………………41
M. Brochures, Catalogs, Manuals, Websites, Literature ......................................... 41
N. Added Value ...................................................................................................... 42
O. Evaluation Criteria ............................................................................................. 42
P. Transition Plan................................................................................................... 43
Q. Required Content / Document Checklist ............................................................ 44
ATTACHMENTS
Attachment A – Cost Proposal Form ................................................................................ 45
Attachment B – Proposed Brands, Codes and Packed Size Form .................................. 46
Attachment C – Offeror Exception Form………………………………………………………50
Attachment D – DCSD Locations & Addresses................................................................ 51
Attachment E – Proposed Product and Delivery Schedule .............................................. 52
Attachment F – Lobbying and Disclosure Form .............................................................. 53
Attachment G – Certification Regarding Debarment ........................................................ 55
Attachment H – Critical Paragraphs ................................................................................. 57
Attachment I – Client Reference Form ............................................................................. 58
Attachment J – Statement of Confidentiality and Non-Disclosure .................................... 59
Attachment K – Conflict of Interest………..…………………………………………………..60
Attachment L – Non-Collusion………………………………………………………………....61
Attachment M – Civil Rights Statement and Assurance……………...……………………..62
Attachment N – Immigration & Security Certification………………………………………..64
Attachment O – Sample Service Agreement…………………………………………………70
Attachment P – Signature Page……………………………………………………………….91
Final Page ........................................................................................................................ 92
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 5
DeKalb County School District (“DCSD”) extends this offer to submit a proposal for the possible purchase or
lease of goods and/or services conforming to the following designated specifications, terms, and conditions. This
solicitation will require DCSD Board of Education approval.
Format and Submission of Proposals
Submittal responses to this solicitation will be received electronically on the DeKalb County School District
website at https://dekalbschoolsga.ionwave.net/Login.aspx.
The format requirements for RFP responses are designed to ensure uniformity in the responses, provide the
information necessary to understand each offeror’s proposal, and facilitate an efficient and comprehensive
evaluation of all responses. Proposals must comply with the specifications and detailed instructions stated in
this RFP document, be signed by the certifying company official, and be presented to the DCSD Purchasing
Department according to the detailed instructions stated in this document.
• RFP responses must be submitted electronically via https://dekalbschoolsga.ionwave.net/Login.aspx.
• Proposals must be presented in a PDF format. All attachments must be identified properly for easy
recognition and association.
• Each page of the response must be numbered.
• Each proposal must contain a detailed Table of Contents and must be organized in the same order
as the requirements are outlined in this RFP document. Each separate bullet point must be addressed
individually. A response that does not adhere to a “point-by-point” format may be disqualified.
• Responses shall be organized simply and economically. Emphasis must be placed on completeness
and clarity. Proposals that do not include all the required information may be disqualified.
All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net/Login.aspx.
Time is of the essence. Specify your earliest __________ and latest __________ service commencement dates
after receipt of award letter.
Approval by the DeKalb County Board of Education
Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be
construed to be formed without the advance official approval of the DeKalb County Board of Education. The
successful offeror will be notified after DeKalb County Board of Education approval.
Funding Provisions
No award or contract will be made if funding is not approved by the DeKalb County Board of Education.
Compliance with Requirements
Offeror must indicate below whether or not their proposal is in complete compliance with the stated requirements.
If there are any deviations from these requirements, offeror must indicate in writing what the exact deviations are
and what actual services will be provided. Attach and label additional sheets if necessary.
___ Proposal is in complete compliance with proposal requirements.
___ Proposal deviates from stated requirements as follows:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 6
Cancellation
Awards, contracts, and extensions may be canceled for convenience by the DeKalb County School District (DCSD)
at any time. In the event of termination of contract by DCSD, the DCSD will be responsible only for those services
that have been delivered and accepted according to the RFP requirements. Any cancellation for convenience by
DCSD shall be effective three (3) business days after receipt of the Notice of Cancellation for convenience from
DCSD by the Offeror.
Fiscal Year Funding Implications
The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may contain
renewal and extension options.
This solicitation, any resulting contract(s), and any renewal and extension options shall terminate absolutely without
further obligation on the part of DCSD at the end of the fiscal year in which this solicitation was issued and at each
June 30 renewal anniversary date thereafter unless the successful offeror is notified otherwise and agrees in writing
to the exercise of renewal and extension options.
Payment to Successful Vendor(s)
Payment for goods and services will be made by electronic funds transfer (EFT). Vendor(s) doing business with
DCSD are required to provide EFT payment information when registering as a DCSD vendor at:
https://www.dekalbschoolsga.org/purchasing/.
Rights Reserved
DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or to reject
all proposals submitted. DCSD reserves the right to award any resulting contract in the manner that is in the best
interest of and most advantageous to DCSD. DCSD reserves the right to waive any technicalities or minor
irregularities in responses received and to award the contract in the most beneficial manner for DCSD. The decision
of DCSD shall be final.
DCSD reserves the right to request and negotiate a “best and final” response from offerors.
Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption Certificate
will be furnished upon request.
F.O.B. Delivery
All prices are to be F.O.B. delivery to various DCSD locations.
Estimated Quantities
The quantities shown in this RFP document are estimates, which are provided for your information. However,
actual quantities purchased by DCSD may vary.
Exclusions of Trade Usages
Unless the context requires otherwise, all terms used in this document and which are defined in the Uniform
Commercial Code (“UCC”) as adopted by the State of Georgia shall have the same definition set forth in the
UCC on the date of this agreement.
Conditional Proposals
Provisions within this RFP that are conditional (e.g., "Prices Subject To Change," “Prices F.O.B. Shipping Point,"
etc.) will be invalid and shall not be enforceable. Provisions within this RFP which in any way qualify or vary the
terms of these instructions, conditions, and specifications shall be invalid and the original instructions,
conditions, or specifications within this RFP shall control. If any terms and conditions of the RFP contradict or
come into conflict with the terms and conditions of this RFP then the terms and conditions of this RFP shall
control unless such provision is specifically accepted by DCSD in writing.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 7
Offeror Failure
In the event services to be furnished by the successful offeror should for any reason fail to conform to the scope
of work contained herein, DCSD reserves the right to reject the services and further reserves the right to terminate
the contract.
Failure of the successful offeror to perform contracted services may also result in the removal of that offeror from
doing business with DCSD for a period of not less than one year.
Georgia Open Records Act
All proposals submitted in response to DCSD solicitations may be subject to the Georgia Open Records Act, which
permits any member of the public to inspect and/or copy documents prepared and maintained or received in the
course of the operation of the public office or agency.
No Assignment of Award
The successful offeror may not assign the award or contract to or subcontract with another party without the
express written permission of DCSD.
The Laws of the State of Georgia
This RFP and subsequent agreement are subject to the laws of the State of Georgia.
2 CFR 200.322(a)
§ 200.322 Domestic preferences for procurements.
(a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent
practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods
products, or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, or other manufactured products).
Additional Terms
In the event an award is made to an offeror, the resulting contract shall not depart from this document unless
agreed to in writing by DCSD and the successful offeror. DCSD shall not be bound by additional terms and
conditions and/or extraneous language added to this document by offerors.
ALL SOLICITATIONS ISSUED BY DCSD ARE ADVERTISED IN THE LEGAL SECTION OF THE CHAMPION
NEWSPAPER, (404) 373-7779, POSTED ON THE DCSD IONWAVE WEBSITE, AND POSTED IN THE TEAM
GEORGIA MARKETPLACE’S GEORGIA PROCUREMENT REGISTRY. Offerors are solely responsible to
review and make themselves aware of DCSD solicitations posted on the following website:
https://dekalbschoolsga.ionwave.net/Login.aspx
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 8
PART 1
BACKGROUND AND INFORMATION
A. Objectives
The DeKalb County School District (DCSD) is seeking proposals from qualified offerors with professional
qualifications, technical competence, and specialized experience to provide sanitation training and materials
as outlined in the scope of work in Part III of this RFP.
Awarded offeror shall provide services in accordance with the specifications, requirements and terms and
conditions stated herein. Services shall include all labor, materials, tools, specialized equipment, supplies,
trained personnel, insurance, travel, per diem, direct and indirect administrative costs, overhead, tolls, parking,
fuel, lodging, all other cost and charges, and all things and services necessary to provide sanitation training
and materials, in accordance with the requirements of this RFP. There shall be no add-on charges of any kind.
DCSD reserves the right to make multiple awards.
B. General Information
DCSD is a metropolitan Atlanta public school system organized and existing under the Constitution and laws
of the State of Georgia. DCSD is located in the fourth largest county in Georgia. DeKalb County is one of the
most culturally diverse counties in the nation. DCSD has a student enrollment of approximately 93,000 students
in pre-kindergarten through grade 12. With 139 schools and centers, DCSD educates the third largest pre-
kindergarten through grade 12 student population in the State of Georgia. DCSD is the second largest employer
in DeKalb County with approximately 14,000 employees.
DCSD is dedicated to giving every student the best possible education through an intensive core curriculum
and specialized, challenging instructional and career programs. DCSD is striving to become the premier K-12
school system of choice and desires to significantly improve leadership, teaching, and student learning to fulfill
its mission as an organization for public education.
DCSD includes approximately:
• 77 Elementary Schools
• 19 Middle Schools
• 22 High Schools
• 8 Start-up Charter Schools
• 12 Specialized Learning Centers
• 6 Administrative Centers, and
• 5 Athletic Stadiums
DCSD’s wide-area network connects instruction and administration sites to deliver technology and learning
tools to every child. The main administrative offices are located at 1701 Mountain Industrial Boulevard, Stone
Mountain, Georgia 30083. DCSD is governed by a seven-member Board of Education.
C. Procurement Process
The procurement will be on a formally advertised basis. Proposals must be responsive to all aspects of this
RFP.
D. Addenda
It is the responsibility of offerors to frequently check for any addenda, questions, and answers posted on the
Purchasing Bulletin Board on the DCSD website. Failure on the part of offerors to make themselves aware of
and comply with addenda requirements will not relieve them of this obligation.
All posted addenda must be printed, signed by the offeror, and included in the offeror’s RFP submission. Click
on the following link to the Purchasing Bulletin Board:
https://dekalbschoolsga.ionwave.net/Login.aspx
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 9
E. Proposal Contact Person
The assigned contact person for offerors is Fred Christopher, Procurement Manager III, Non-Capital. Mr.
Christopher can be reached at (678) 676-0217 or by email to solicitationquestions@dekabschoolsga.org.
F. Prohibited Contact(s)
Except with the consent of the proposal contact person, all offerors, including any persons affiliated with or in any
way related to the offeror, are strictly prohibited from contacting DeKalb County Board of Education members and
DCSD employees or consultants on any matter having to do in any aspect with this RFP, other than as provided
herein. Any and all contacts with such persons associated with DCSD shall be in writing, in appropriate
circumstances or cases, as directed by the contact person. Furthermore, no employee, officer, or agent of the
DeKalb County Board of Education or DCSD may participate in the selection, award or administration of a contract
if he or she has a real or apparent conflict of interest.
Board Member Communication with Prospective Vendors
Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract between
the time a request for proposal is formally released and a recommendation is made by the administration to the
Board. If a vendor violates this prohibition during this timeframe, consideration for the vendor for award shall be
invalidated. Board members shall be notified of possible violations and actions taken.
G. Virtual Session
The DeKalb County School District Vendor Services department is hosting a virtual session on how to submit an
electronic bid via IonWave. The virtual session will be held through Microsoft Teams on Thursday, August 22, 2024,
at 11:00 AM EST.
Those who would like to attend the virtual session, must register no later than Wednesday, August 21, 2024, by
11:00 AM EST, by sending an email to solicitationquestions@dekalbschoolsga.org. Please enter “Virtual
Session – RFP 25-20 School Nutrition Sanitation Services & Materials” in the subject line of your email. An
invitation will be sent via Microsoft Teams to those participants no later than Thursday, August 22, 2024, by 10:00
AM EST. (Attendance is not mandatory.)
H. Virtual Pre-Proposal Conference
All prospective offerors are invited to attend a Virtual Pre-Proposal Conference. The pre-proposal conference
will be held on Thursday, August 22, 2024, at 11:00 AM EST via Microsoft Teams.
Offerors must pre-register to attend. When registering your attendance, please enter “Pre-Proposal
Conference - RFP 25-20 School Nutrition Sanitation Services & Materials” in the subject line of your
email.
Submit to solicitationquestions@dekalbschoolsga.org by 3:00 PM EST, Wednesday, August 21, 2024.
The following information must be included in your request:
• Individual Name and Title
• Company Name
• Telephone Number
• Email Address
If more than one individual from your company is attending, please submit information on all attendees. The
sign-in sheet for the pre-proposal conference will be compiled using this information and will be posted to the
DCSD website within two (2) business days after the pre-proposal meeting. A link will be sent to all
registrants to attend in the virtual conference no later than 10:00 AM EST, Thursday, August 22, 2024.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 10
I. Questions and Answers
It is intended that this RFP be adequate for any offeror to respond to DCSD’s requirements. However, should offerors
have questions, all questions shall be submitted electronically to: https://dekalbschoolsga.ionwave.net. Questions
submitted to any other mailbox, voice mail or e-mail address will not be considered for response. The deadline to
submit questions is Monday, August 27, 2024, at 12:00 PM EST. Questions received after the deadline will not be
considered.
All questions received by the deadline shall be answered in writing and both the questions and answers will be posted
to the website https://dekalbschoolsga.ionwave.net no later than Tuesday, September 3, 2024, at 4:30 PM EST.
Responses to questions will not be posted on official DCSD holidays.
https://dekalbschoolsga.ionwave.net/Login.aspx
J. Proposal Submission Deadline
Submittals responses to this solicitation will be received electronically on the DeKalb County School District
website at https://dekalbschoolsga.ionwave.net/Login.aspx.
All potential offerors must register as a vendor at https://dekalbschoolsga.ionwave.net/Login.aspx.
Proposals in response to this RFP must be received by the DCSD Vendor Services Procurement via IonWave
no later than 2:00PM, Tuesday, September 10, 2024. Proposals received after the stated deadline will not be
considered.
K. Virtual Public Acknowledgement
The public acknowledgment will be held virtually through Microsoft Teams on Tuesday, September 10, 2024,
at 3:00 PM EST. Those who would like to attend the acknowledgement, please register no later than Monday,
September 9, 2024, by 4:00 PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org.
Please enter “Public Acknowledgement - RFP 25-20 School Nutrition Sanitation Services & Materials” in
the subject line of your email. An invitation will be sent via Microsoft Teams to those participants no later than
Thursday, September 10, 2024, by 10:00 AM EST.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 11
PART II
GENERAL REQUIREMENTS
A. Offeror Performance
The successful offeror is required to perform and fulfill all the undertakings, covenants, terms, conditions,
and agreements of this RFP document and any negotiated contract(s). Specifications contained herein and
in the successful response will become contractual obligations if an award ensues. Failure of the offeror to
fully perform these obligations may result in the cancellation of the award and contract.
DCSD will look to the offeror and his/her identified personnel to coordinate and deliver the services described
in this RFP. The services shall not be delegated to sub-offerors or assigned to any third party.
B. News Release
Any news release or publicity pertaining to any phase of this project must be cleared through the DCSD
Executive Director of Communications.
C. Non-Discrimination
DCSD does not discriminate based on race, color, religion, sex, national origin, age, or disability in any of
its employment practices, education programs, services or activities.
DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks to
include all responsible businesses and to provide ample opportunities for business growth and development.
Minority businesses are encouraged and given the opportunity to bid on various projects; however, all
responses will be evaluated on the same criteria. It is not the intention or desire of DCSD to restrict or
impede competition, nor to increase the cost of the work.
D. Drug-Free Workplace
By submission of a response to this RFP, the offeror certifies that he/she and his/her employees shall not
engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled
substance or drugs during the performance of the contract.
E. Smoke-Free Workplace
By submission of a response to this RFP, the offeror certifies that he/she and his/her employees shall not
use tobacco products on DCSD property at any time during the performance of this contract.
F. Costs Incurred
DCSD is not liable for any costs incurred by an offeror in preparing and/or submitting a response to this RFP
or for any interview if requested. Any and all costs incurred by the offeror in preparing and/or submitting a
response to this RFP and interviewing with DCSD (if requested) shall be the sole responsibility of the offeror
and shall not be reimbursed by DCSD.
There is no guarantee of any offeror receiving an award as a result of submitting a response to this RFP.
G. Insurance
Certificate of Insurance and/or ACORD Form is required with solicitation submittal and required upon award.
Upload this documentation under the Response Attachment tab via IonWave titled “Certificate of
Insurance”.
The DCSD Director of Risk Management sets insurance and indemnification requirements for each
Solicitation.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 12
Certificate of Insurance / Accord Form is required with solicitation submittal upon award. Provision of
Certificate of Insurance is a mandatory requirement. Proposals submitted with certificates of
insurance will be considered conditionally responsive to the insurance and indemnification requirement.
Final award of this RFP will be contingent upon receipt within six (6) business days of request for
insurance documentation complete with the following requirements and fully acceptable to the DCSD
Risk Manager. No work will commence / no purchases will be made without the written sta tement of
approval of insurance coverage from the DCSD Risk Manager. In the event the awarded offeror cannot
produce insurance coverage acceptable to the Risk Manager within the time provided, DCSD reserves
the right to award this solicitation to the first runner-up.
(1) The successful Offeror shall procure and maintain throughout the term of this agreement a
policy or policies of insurance providing coverage as set forth below that shall protect the offeror
and the Indemnitees (as defined in Part II, Section I of this RFP) from any claims for bodily injury,
property damage, or personal injury which may arise out of offeror’s operations under this
agreement. The foregoing policies shall be obtained from insurance companies approved to do
business in the State of Georgia and companies acceptable to DCSD. Offeror shall procure the
insurance policy(ies) at the offeror’s own expense and shall furnish to DCSD a certificate of
insurance containing the following:
(a) Name and address of authorized agent;
(b) Name and address of insured;
(c) Name of insurance company;
(d) Description of coverage in standard terminology;
(e) Policy period;
(f) Policy Number;
(g) Limits of liability;
(h) Name and address of certificate holder;
(i) Acknowledgment to the DCSD of notice of expiration or cancellation;
(j) Signature of authorized agent;
(k) Telephone number of authorized agent; and
(l) Details of policy exclusions applicable to this agreement in comments section of
insurance certificate.
All certificates evidencing primary and excess layers shall be renewed and kept current and up to
date on an annual basis.
(2) Offeror is required to maintain the following insurance coverage during the term of this
agreement:
(a) Workers Compensation Insurance in the amounts of the statutory limits established by
The General Assembly of the State of Georgia. Offeror shall have the ability to self -insure its
required workers’ compensation coverage if offeror is an approved self-insurer in the State of
Georgia.
(b) Commercial General Liability Policy, or equivalent coverage, to include products and
completed operations liability and contractual liability. The Commercial General Liability Policy
shall have dollar limits sufficient to insure that there is no gap in coverage between this policy and
any excess or Commercial Umbrella Policy described below.
(c) Automobile Liability Policy to include but not be limited to liability coverage on any
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 13
owned, non-owned and hired vehicle used by offeror or offeror’s personnel in the
performance of this agreement. The Comprehensive Automobile Policy shall have dollar
limits sufficient to insure that there is no gap in coverage between this policy and the
excess or Commercial Umbrella Policy required under this agreement.
(d) Commercial Umbrella or Excess Liability Policy, which must provide the same or broader
coverage than those provided for in the above Comprehensive General Liability and Business Auto
Policies. Policy limits for the Commercial Umbrella or Excess Liability Policy shall have an annual
occurrence and annual aggregate limit not less than $2,000,000 per claim.
(e) Professional Liability or Errors & Omissions coverage with limits not less than $2,000,000 per
claim/$2,000,000 aggregate. The deductible shall not exceed $10,000 per claim.
(f) Under all coverage and certificates required hereunder, policies shall or be endorsed to
include the following terms and conditions:
(i) All policies and coverage shall be on an “occurrence” not “claims made” basis
(excepting (e) above)
(ii) The foregoing policies shall contain a provision that coverage afforded under the policies
will not be canceled, or not renewed, allowed to lapse for any reason until at least thirty (30)
days prior written notice has been given to DCSD.
(iii) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section I
of this RFP) for losses arising out of this agreement.
(iv) A severability of interest or cross liability clause or endorsement applies to commercial
general liability and excess liability policies.
(v) Certificates of Insurance showing such coverage to be in force shall be filed with
DCSD prior to commencement or continuation of any work under this agreement.
(vi) All such coverage shall remain in full force and effect during the term and any renewal
or extension thereof.
(g) Under coverage and certificates required under Sections 2(a), 2(b), (c), and (d) above, policies
shall be endorsed to include the following terms and conditions:
(i) Minimum limits of $1,000,000 per occurrence $2,000,000 in the annual aggregate.
Primary limits of coverage in the amount of $1,000,000 per occurrence must be with insurers
approved to conduct business in the State of Georgia. Excess or umbrella liability insurance
may be placed with any insurer submitted by offeror, including captive or self-insured
programs, with the prior written approval of DCSD.
(ii) Contractual liability coverage, specifically referencing this agreement and its
Indemnity applies to liability assumed by the named insured.
(iii) Shall include Indemnitees as additional insured except on coverages (2) (a) and (2)(e).
(iv) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section
I of this RFP) for losses arising out of this agreement.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 14
(v) A severability of interest or cross liability clause or endorsement applies to commercial
general liability and excess liability policies.
(vi) Shall be primary and not excess to any other coverage provided by or available to the
Indemnitees (as defined in Part II, Section H of this RFP).
(h) Offeror shall require any and all subofferors performing work under this agreement to
carry insurance of the types and with limits of liability as offeror shall deem appropriate
and adequate for the work being performed. However, the obligations of the offeror to the
Indemnitees assumed in Sections of Indemnification, and Insurance shall not be reduced or
diminished by the standards set for the subofferors. Further, offeror agre es that their obligations
to indemnify and insure the Indemnitees shall pertain to all losses arising out of the subofferor’s
acts or negligence in the same manner and to the same extent as if committed by the offeror.
Offeror shall obtain and make available for inspection by DCSD, current certificates of insurance
evidencing insurance coverage by such subofferors.
H. Indemnification
1) The successful offeror shall indemnify, defend, and hold harmless the DeKalb County School Board,
the DeKalb County School District, DCSD, and their officials, officers, employees, agents, volunteers,
and assigns (all of whom may collectively be referred to as "Indemnitees" throughout this RFP), from
any and all claims, demands, suits, actions, legal or administrative proceedings, losses, liabilities,
costs, interest, and damages of every kind and description, including any attorneys’ fees and/or
litigation and investigative expenses, for bodily injury, personal injury, (including but not limited to
offeror’s employees), or loss or destruction of property (including loss of use, damage or destruction of
DCSD owned property) to the extent that any such claim or suit was caused by, arose out of, or
contributed to, in whole or in part, by reason of any act, omission, professional error, fault, mistake, or
negligence whether active, passive or imputed, of the offeror its employees, agents, representatives,
or their employees, agents, or representatives in connection with or incidental to offeror’s performance
of the agreed-upon services regardless of whether such liability, claim, damage, loss, cost or expense
is caused in part by an Indemnitee.
2) The successful offeror shall also indemnify, defend, and hold harmless the Indemnitees from any and
all costs, expenses, claims, demands, rights, liabilities and causes of action inuring to offeror from
events over which the Indemnitees exercise no control, such as Acts of God, strikes or government
restrictions.
Offeror's obligation to indemnify any Indemnitee shall survive the completion, expiration, or
termination of offeror’s agreed-upon services for any reason.
I. Illegal Immigration Reform and Enforcement Act of 2011
Upload this documentation under the Response Attachment tab via IonWave titled “IMMIGRATION SECURITY
DOCUMENTATION”.
The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all DeKalb
County School District solicitations for physical performance of services (i.e., public works contracts). The
Illegal Immigration Reform and Enforcement Act of 2011 does not apply to solicitations for items,
commodities and products.
Offerors must complete and/or have their subcontractors complete the following forms:
1) Immigration and Security Certification
2) Offeror E-Verify Affidavit
3) Contractor Affidavit (Contractor Only)
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 15
4) Subcontractor Affidavit (Subcontractor Only); and
5) Sub-Subcontractor Affidavit (Sub-Subcontractor Only)
The Immigration and Security Certification, the Offeror E-Verify Affidavit, the Contractor Affidavit,
Subcontractor Affidavit and the Sub-Subcontractor Affidavit must be completed, notarized and submitted with
your bid response.
I acknowledge the Illegal Immigration Reform and Enforcement Act of 2011 requirements for service providers
and confirm by my signature below that the Immigration and Security Certification, the Contractor Affidavit,
the Subcontractor Affidavit and the Sub-Subcontractor Affidavit are each completed, notarized and made a
part of this solicitation response package. I also acknowledge that all items or services furnished to DCSD
must comply with applicable federal and state immigration laws, and regulation.
______Please check here if the Illegal Immigration and Reform Act of 2011 does not apply to your solicitation,
because it is one for items, commodities, or products. If this does not apply to any portion of the solicitation,
then the Offeror is not required to complete the Contractor Affidavit, the Subcontractor Affidavit and the Sub-
Subcontractor Affidavit (reference Attachment page).
J. Interviews
DCSD reserves the right to require offerors to participate in one or more interviews with DCSD board members
and/or staff. Offerors must be prepared to discuss the salient points of their proposal within two (2) normal
working days of being asked to participate in interviews. All qualifying offerors maybe required to give a product
and training presentation for evaluation of the service program. There are to be no presentations, individually or
collectively, without such invitation.
K. Contract Terms
In the event DCSD determines that outsourcing these services are in its best interest, with the approval of the
DeKalb County Board of Education, the successful offeror will be notified in writing. A contract confirming firm
fixed price and other terms shall be signed by the parties. Services will begin on or about November
2024. The initial contract duration shall be one (1) year from the contract execution date. The contract
may contain four (4) years renewal options contingent upon DCSD’s offer of such extension, the successful
offeror’s acceptance and the approval of the DeKalb County Board of Education to extend the contract. The
contract is subject to the approval of the DeKalb County Board of Education and to fiscal year funding
limitations. The contract price must be held firm for the entire term of the contract.
DCSD reserves the right to terminate any resulting contract for convenience. In the event of contract termination
by DCSD, the DCSD will be responsible only for those services and deliverables that have been received and
accepted. Any cancellation for convenience by DCSD shall be effective three (3) business days after receipt of
the Notice of Cancellation for convenience from DCSD by the offeror. Non-performance of contract terms shall
give sufficient cause for DCSD to cancel the contract. Non-performance shall be construed to include, but is not
limited to, failure of the offeror to deliver equipment or perform services in the time specified or in the manner
required.
A contract is attached which includes all of the terms and conditions that the offeror must affirm and
comply. Refer to Attachment N, Sample Service Agreement for Non-Capital Professional Services. Please
review DCSD’s attached contract terms and conditions prior to submitting a response to this RFP. Offerors should
plan on the contract terms and conditions attached to this RFP being included in any award as a result of this
RFP. Therefore, all costs associated with complying with these requirements should be included in any pricing
quoted by the offeror.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 16
L. Permits and Applicable Laws
By submitting a proposal, offeror acknowledges its acceptance of the RFP specifications and the contract terms
and conditions without change except as otherwise expressly stated in the submitted proposal.
If an offeror takes exception to a contract term or provision, the offeror must state the reason for the exception
and state the specific contract language it proposes to include in place of the provision. Any exceptions to the
contract must be submitted as an attachment to the offeror’s response. Proposed exceptions must not conflict
with or attempt to preempt mandatory requirements specified in the RFP.
Offerors shall at their own expense obtain all necessary permits, certifications, and licenses and shall comply
with all applicable local, state, and federal laws, ordinances, rules, and regulations necessary to the full execution
of the requirements stated herein. Offerors shall maintain all such permits, licenses, certifications, and
compliances in a current status throughout the course of the contract. Offerors shall submit copies of permits,
licenses, and certifications evidencing proof of the aforementioned immediately upon request of DCSD. Offerors
shall be in compliance with registration with the Georgia Secretary of State’s office as applicable.
M. Infringement
Offeror shall fully indemnify Indemnitees against any claims of infringement of any patent, copyright, trade secret,
trademark, or other intellectual property rights related to the offeror’s response to this RFP or services performed
upon contract award. Offeror’s obligation to indemnify any Indemnitee shall survive the completion, expiration,
or termination of offeror’s agreed-upon services for any reason.
N. Ownership Rights
DCSD shall retain ownership rights to the contents of all documents, supporting literature, and data submitted
by offerors to this RFP.
O. Non-Collusion
Upload this documentation under the Response Attachment tab via IonWave titled “NON-COLLUSION”
Offerors shall fully certify that they, as individuals or as officials of a business entity, have not entered into any
agreement, participated in collusion, or otherwise taken any action in restraint of free and competitive responses
to this RFP. Further, offerors guarantee that their response is not made in conjunction with or on behalf of
another party and that they have not been directly or indirectly induced in any manner or taken any action to
result in a restriction of trade or in an unfair advantage.
P. Conflict of Interest
Upload this documentation under the Response Attachment tab via IonWave titled “Conflict of Interest”.
Offeror shall use its best efforts to disclose with their proposal the name of any officer, director, or agent who
also is a DCSD employee, agent, representative, contractor, immediate family member (spouse, child, sibling,
or parent or the spouse of a child, sibling or parent) or DeKalb County Board of Education member. Offerors
shall also disclose the name of any DCSD employee, agent, representative, contractor, immediate family
member or board member who owns, directly or indirectly, an interest in five percent or more in the Offeror’s
company or any of its branches. In the event the Offeror was aware of a conflict of interest prior to the award of
the contract and did not disclose the conflict DCSD may, at its discretion, terminate the contract for default. The
Offeror further agrees that, if after award, a conflict of interest is discovered, an immediate and full disclosure in
writing must be made to the DCSD Purchasing Department which must include a description of the action which
the Offeror has taken or proposes to take to avoid or mitigate such conflicts. If a conflict of interest is determined
to exist, DCSD may, at its discretion, cancel the contract. Offerors shall certify that their response to this RFP is
impartial, at arms-length, and free of any conflict of interest at this time, unfair advantage, or personal benefit to
any DCSD official.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 17
Q. Financial Stability
Upload this documentation under the Response Attachment tab via IonWave titled “FINANCIAL
STATEMENTS”.
1. Offerors shall provide a copy of their company’s audited financial statements for the previous two
(2) years – 2022 and 2023.
2. Indicate here if your company is publicly traded or not publicly traded:
My company is publicly traded. _____/
My company is not publicly traded. _____/
3. If your company is a publicly traded company, provide a copy of your company’s annual report for
the previous two (2) years – 2022 and 2023.
4. List all civil and criminal proceedings your company has been the subject of, or named a party in, and
provide the outcome of those proceedings. This list should include any lawsuits, administrative actions,
or litigation to which your company is currently a party or has been a party. Please explain the basis
for all claims, your response to those claims and state whether a settlement was reached, or a judgment
entered.
5. State whether your company, or any affiliate currently or previously associated with your company, has
ever filed a petition in bankruptcy, taken any actions with respect to insolvency, reorganization,
receivership, moratoriums or assignment for the benefit of creditors, or otherwise sought relief from
creditors.
6. State whether your company was the subject of any order, judgment or decree not subsequently
reversed, suspended or vacated by any court permanently enjoining your company from engaging in
any type of business practice.
R. No Obligation/No Contract Guaranteed/Cost to Propose
This RFP does not commit DCSD to contract with any offeror to this RFP. There is no guarantee of any offeror
receiving an award or contract as a result of submitting a response to this RFP. The contract, if any, will be
awarded to the offeror whose proposal offers the best value to DCSD in meeting the required scope of work
described herein, if the appropriate funds are available and the contract is approved by the DeKalb County Board
of Education. No obligation or commitment is incurred by the DeKalb County Board of Education from the receipt
of any proposal, marketing materials, or presentations. There is no guarantee that any offeror will receive an
award as a result of submitting a proposal. Any/all costs incurred by the offeror in preparation and submission
of this proposal are the sole responsibility of the offeror. Expenses incurred by the offeror will not be reimbursed
by DCSD or become a reason for contracting with the offeror.
S. Confidentiality and Non-Disclosure
Information made available to offerors by DCSD shall be used only for purposes related to responding to this
RFP and shall not be used for any other purpose without the express written permission of DCSD.
Offerors to this RFP unequivocally agree to assume responsibility for protecting and safeguarding the
confidentiality of DCSD records that are not public information. Such information may include but is not limited
to student and human resource file contents.
T. Business License
Upload this documentation under the Response Attachment tab via IonWave titled “BUSINESS LICENSE”.
Offerors shall submit with their proposal, a copy of their valid company business license. If the offeror is a
Georgia corporation, offeror shall submit a valid county or city business license. If the offeror is not a Georgia
corporation, offeror shall submit a certificate of authority to transact business in the state of Georgia and a copy
of their valid business license issued by their home jurisdiction. If offeror holds a professional certification which
is licensed by the state of Georgia, offeror shall submit a copy of their valid professional license. Any license
submitted in response to this requirement shall be maintained by the offeror for the duration of the contract.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 18
U. Protest Process
This section describes the mandatory administrative procedure whereby vendors submitting sealed competitive
bids/proposals (hereinafter referred to as “bidders”) to DCSD directly related to school nutrition, as governed by
7 C.F.R. § 3016.36(b)(12), for proposals worth $50,000 or more may challenge the solicitation process, and
whereby bidders/offerors on sealed competitive bids directly related to school nutrition for proposals worth
$50,000 or more, as governed by 7 C.F.R. § 3016.36(b)(12), may challenge contract awards.
1. Protests. A bidder may file a written protest challenging DCSD’s compliance with applicable procurement
procedures subject to the bidder’s compliance with the provisions outlined below. Any such written protest will
be resolved in accordance with these provisions.
2. Types of Challenges. Any bidder interested in and capable of responding to a competitive solicitation may
file a protest with respect to the competitive solicitation process including, but not limited to, a challenge to
specifications or any events or facts arising during the solicitation process. Any bidder submitting a timely
bid/proposal in response to a competitive solicitation may file a protest with respect to DCSD’s intended or actual
contract award including, but not limited to, events or facts arising during the evaluation and/or negotiation
process.
3. Form of Protest. At a minimum, the written protest must include the following:
a. the name and address of the protestor;
b. appropriate identification of the solicitation;
c. a statement of reasons for the protest;
d. supporting exhibits, evidence, or documents to substantiate any claims unless not available within the
filing time (in which case the vendor must proceed to file the protest during the filing period identified
below but state the expected availability of the material); and
e. the desired remedy.
DCSD, at its discretion, may deem issues not raised in the initial protest as waived with prejudice by
the protesting vendor.
4. Filing Protests. A protest is considered to be properly filed when it is in writing, signed by a
supplier officer authorized to sign contracts on behalf of the vendor, and is received by the Purchasing
Department. The protest may be sent by any of the following means:
MAIL: Attn: Carla Smith, Executive Director, Vendor Services
DeKalb County School District
Administrative & Instructional Complex
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
FAX: (678) 676-0283
The vendor must observe the following deadlines when filing a protest:
Type of Protest Protest Filing Deadline
Challenge to Competitive Solicitation Process Two (2) business days prior to the closing date
and time of the solicitation as identified on the
Invitation to Bid.
Challenge to an Intended or Actual Contract In the event DCSD posts a Notice of Intent to
Award Award (“NOIA”), the protest must be filed
within ten (10) calendar days of the date the
NOIA is posted.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 19
In the event DCSD does not post a NOIA, the
protest must be filed within ten (10) calendar
days of the date the Notice of Award (“NOA”)
is posted.
If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed as a
waiver with prejudice of any grounds the bidder may have for protest.
5. Stay of Procurement During Protest Review. When a protest challenging the competitive solicitation
process has been timely filed at least two (2) business days prior to the closing date and time, the solicitation
shall not close until a final decision resolving the protest has been issued, unless the Purchasing Department
makes a written determination that the closing of the solicitation without delay is necessary to protect the interests
of DCSD.
When a protest challenging an intended contract award has been timely filed, DCSD shall not proceed to actual
contract award unless the Purchasing Department makes a written determination that the issuance of a contract
or performance of the contract without delay is necessary to protect the interests of DCSD. If it is determined
that it is necessary to proceed with contract performance without delay, the bidder/offeror with this contingent
contract may proceed with performance and receive payment for work performed in strict accordance with the
terms of the contract. The provisions of this paragraph are not applicable to a protest pertaining to events or facts
arising during the solicitation process.
6. Protest Resolution. The Purchasing Department shall review and issue a written decision on the protest as
expeditiously as possible. This decision shall be deemed final. Available remedies for sustained protests are
as follows:
▪ If a protest is sustained prior to the closing date and time of the solicitation, available remedies may
include, but are not limited to, the following: modification of the solicitation document including, but
not limited to, specifications and terms and conditions; extension of the solicitation closing date and
time (as appropriate); and cancellation of the solicitation.
▪ If a protest of the intended/actual contract award is sustained, available remedies may include, but
are not limited to, the following: revision or cancellation of the NOIA/NOA, re-evaluation and re-
award, or re-solicitation with appropriate changes to the new solicitation.
7. Costs. In no event shall a bidder be entitled to recover any costs incurred in connection with the solicitation
or protest process, including, but not limited to, the costs of preparing a bid/proposal, the costs of participating
in the protest process, or any attorney fees.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 20
PART III
SCOPE OF WORK
A. Purpose/Project Overview
DCSD is seeking proposals from qualified offerors with professional qualifications, technical competence
and specialized experience in providing sanitation training services and materials. The DCSD School
Nutrition Department requests proposals for the provision of sanitation training services and Materials
that includes cleaning chemicals, dispensers and training to all DCSD School Nutrition Kitchen staff for
the ten (10) months that schools are in operation at approximately one hundred twenty -four (124)
locations.
Summer feeding sites will be handled on an individual basis during the months they are in operation.
Refer to Attachment C, DCSD Locations and Addresses, posted to IonWave.
Awarded offeror shall provide equipment and services in accordance with the scope of work,
requirements and terms and conditions stated herein. Services shall include all labor, materials, tools,
specialized equipment, supplies, trained personnel, insurance, travel, per diem, direct and indirect
administrative costs, overhead, tolls, parking, fuel, lodging, all other cost and charges, and all things and
services necessary and in accordance with the requirements of this RFP. There shall be no add -on
charges of any kind.
DCSD Operations Department reserves the right to make multiple awards and will be responsible for
administration of this contract.
B. Project Scope of Work
The proposed solution shall include monthly delivery of all cleaning products. Detailed training on safe
working practices and the safe and effective use of cleaning chemicals and supplies, which fully complies
with Occupational Safety and Health Administration (OSHA) regulations, shall be provided to all DCSD
School Nutrition Managers and Food Service Assistants as a condition of the contract, in accordance with
the requirements of this RFP for School Nutrition Sanitation Training Services and Materials.
The successful offeror will provide DCSD School Nutrition a complete food service sanitation training system
composed of documented instruction and training for personnel, color coded Safety Data Sheets, mixing
and use posters, a hands-free paper towel program, management and inventory control system, and a
documented routine reporting system as an integral part of this proposal. Offerors are to attach a syllabus
of their proposed service program and timeline of their proposed service program to include but not be limited
to, the following:
1. Schedule of routine training to each individual school site (each site is to be serviced
monthly during the school year). Refer to Attachment C, DCSD Locations and Addresses,
posted to IonWave.
2. Training material (including color coding).
3. Training outlines and monthly on-site training with subsequent site monitoring on effective
use and inventory control of chemicals and cleaning supplies.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 21
4. List of materials and samples of required dispensing equipment and/or bottles (displaying
permanently screened OSHA compliance data) should be submitted with the proposal and
subsequently made available to schools at no additional cost.
Delivery shall be within normal working hours, Monday through Friday, excluding holidays unless otherwise
specified on the purchase order.
DCSD reserves the right to add or delete delivery locations as needed with the opening or closing of DCSD
facilities. The following are DCSD significant dates and school closings for the 2024-2025 school year, in
addition, reference our website for DCSD’s calendar via:
https://www.dekalbschoolsga.org/documents/calendar/2024-2025-boe-approved-calendar.pdf
First Day of School
Labor Day
Fall Break
Columbus/Indigenous Day
Thanksgiving Holiday
Winter Holiday
Dr. Martin Luther King, Jr. Day
President’s Day
Spring Break
Last Day of School
C. Service Requirements
1. Offeror representative shall ensure all necessary Safety Data Sheets for all products are posted in
each school site in accordance with OSHA’s Hazardous Communications Act. Offeror representative
shall ensure all mixing/usage cards, charts and other instructional materials are posted throughout
the food service area.
2. Both initial and ongoing in-service sanitation and safety training shall be on site.
3. Implementation of complete program to each school site shall be completed within thirty (30) working
days of award.
4. All charts, posters, instructional materials, support materials, bottles, containers, etc. shall be in
English and Spanish. All equipment shall also be labeled with instructions in the before-mentioned
languages.
5. Timely delivery of cleaning supplies and chemicals to each school in sufficient quantity to enable
each kitchen meet DCSD’s required level of sanitation. Offeror shall agree to a 24 -hour response
time to any location with re-supply and/or technical needs.
6. Electronic service reports after each visit shall be sent to specified DCSD School Nutrition
Coordinator. Report shall include date and time spent at each site and a brief description of the
training and services provided.
7. Offeror representative MUST be certified to teach both National Restaurant Association ServSafe
Manager and Employee programs. Offeror shall provide confirmation of certification with response.
8. Offeror representative MUST have U.S. Department of Labor OSHA Awareness Training Program.
9. Offeror shall provide cafeteria employee motivation program to recognize the efforts of the cafeteria
mangers and staff.
10. Offeror must identify is online training is available by selecting the appropriate option on Attachment
A, Cost Proposal Form.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 22
D. Samples
Product samples are required for this proposal and must be furnished free of cost to DeKalb County
School District.
Product samples must be clearly marked using the sealed sample identification label posted to the
website. Refer to the Sealed Sample Identification Label posted to the website for printable labels.
Samples must be delivered directly to the School Nutrition Department, as follows:
Attention to: Teresa Adams
Department Name: School Nutrition Services
Address: 1780 Montreal Road
City, State, Zip: Tucker, GA 30084
Samples must be received no later than Thursday, September 10, 2024, at 2:00 PM Eastern Time
Zone.
Do not send samples to the DCSD Purchasing Department.
Cleaning Products/Material Specifications
The successful offeror shall provide the various premeasured concentrated cleaning chemicals and
supplies to each school in sufficient quantity to meet the levels of sanitation required by the DeKalb
County Health Department and DCSD School Nutrition Services. List the brand, code numbers and
how the products are packed for cleaning materials and materials/ancillary items on Attachment B.
Cleaning materials or approved equivalents, as needed, include:
1. All-purpose cleaner (sample required)
2. Pot and pan cleaner (sample required)
3. Sanitizer (sample required)
4. Germicide (sample required))
5. Heavy duty degreaser (sample required)
6. Liquid laundry detergent (sample required)
7. Dish machine products (sample required)
8. Walk-in freezer cleaner (optional)
Materials/Ancillary items Offeror to Provide
9. Medicated hand lotion/moisturizing crème Protective barrier cream for use against aqueous
media such as cleaning and disinfectant agents, acids, alkalis, and water mixed oils. Cream
should be packed in individual portion packets or in easy-to-use tubes. (sample required)
10. Foaming Liquid Hand Soap (USDA approved) (sample required)
11. Laminated signage. Wall charts indicating proper hand washing procedures (sample required)
12. Paper towel used in the dispenser (sample required)
13. Test Strip Kit (sample required)
14. All dispensing equipment - hands free paper towel program to include installment at each site,
HACCP approved.
15. Training for use at each site. (sample required via IonWave upload)
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 23
1. All Purpose Cleaner
Product must be low sudsing, easy to rinse detergent, and biodegradable. Product shall make
a clear, soluble solution that leaves no film or residue and shall not stain or discolor when used
at recommended proportions. Must dilute in hard or soft water.
Chemical composition: concentrated liquid blend or organic detergents, solvents, water
conditioners and alkaline builders. Pleasant scent. Approximate PH: 9.8 ± .3 in solution. Must
be portion packed in easy to handle packaging. Green seal approved.
2. Pot and Pan Cleaner
Multiple purpose compound for medium, soft or hard water that shall cut grease and clean pots
and pans. The product should not cause irritation to hands. Product shall demonstrate excellent
grease cutting ability, removal of excess cooked foods and have sustaining sudsing ability.
Product must have excellent fragrance. Must be portion packed in easy-to-handle packaging.
Green seal approved.
3. Sanitizer (Quaternary Solution – no chlorine)
Concentrated liquid blend of quaternary ammonium compounds. Must be Environmental
Protection Agency (EPA) registered, biodegradable and must dilute in hard or soft water.
Provide active quaternary sanitizer equivalent to 50-ppm available chlorine.
Chemical composition: Blend of mixed liquid quaternary ammonium chlorides.
4. Germicide
To be concentrated liquid quaternary ammonium compound or equally effective compound to
provide a broad spectrum of effectiveness against a variety of gram positive and gram-negative
organisms including antibiotic resistant staphylococcus. Must be biodegradable and equal to
EPA registration No. 8772-1, USDA list Category D-1. Cleans all surfaces including those that
are resilient. Gets rid of odors by removing odor forming bacteria. Product shall make a clear,
soluble solution that leaves no film or residue and shall not stain or discolor when used at
recommended proportions. Must be portion packed in easy-to-handle packaging.
5. Heavy Duty Degreaser
To be used for heavy duty cleaning, degreasing of floors, food service equipment and other
difficult to clean surfaces. Product to be biodegradable and must dilute in hard or soft water.
Chemical composition: Blend of mixed liquid quaternary ammonium chlorides. Approximate
PH: 7.2± .3 in solution. Must be portion packed in easy-to-handle packaging. Green seal
approved.
6. Liquid Laundry Detergent
Portion packed, contains whitening agent (non-bleach); Cleans clothing and fabrics, aprons,
towels, and tablecloths; Removes dirt and grease.
7. Dish machine products
a. High temperature dish detergent – Effective detergent, safe on all ware including
aluminum especially formulated for commercial food service operations to emulsify heavily -
soiled. Chlorinated for stain control, low Packaged in 1 Gallon Easy to Use Containers.
b. High temperature rinse additive for use in rinse injections- Reduces surface tension
causing water droplets to form a continuous water film that sheets off leaving a spot and
streak free surface. Rinse additive shall allow water sheet quickly off dishes, utensils, trays,
pots and pans to speed drying and eliminate potential bacteria buildup from storing wet
dishes or towel drying. Packaged in 1 Gallon Easy to Use Containers.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 24
c. Lime solvent cleaner – General purpose solvent used to remove stains, lime, food film,
hard water build up and scale from stainless steel, aluminum, ceramic, glass and plastic
surfaces and equipment in food processing operations. Safe for stainless steel and other
hard metal surfaces. Packaged in 1 Gallon Easy to Use Containers.
8. Walk-in Freezer Cleaner
Cleans walk-in freezers, freezer walls, shelves and floors, and concrete surfaces; removes
dirt and grease and helps to melt ice formations; fast drying formula; resists freezing down to
-10°F.
9. Medicated Hand Lotion/Moisturizing Cream
Product must be water repellent protective for skin use against aqueous media such as
cleaning and disinfectant agents, acids, alkalis and water mixed oils. Slightly or unscented,
fatty, silicone free cream of the water in oil emulsion type.
10. Foaming Liquid Hand Soap (USDA approved)
Product must be an anti-microbial hand cleaner with strong washing power and good skin
compatibility. Must clean all light dirt without the use of scrubbers and solvents. Product must
maintain the skin’s natural protective acid mantle, which serves to protect it from bacterial or
fungal infection. Hand soap must be installed at each hand-washing sink in every kitchen and
restroom and maintained as a condition of this contract. The dispense must be included free
of charge and installed at the first visit.
11. Laminated Signage
The safe and effective method of washing, rinsing, and sanitizing (wash, rinse, sanitize)
laminated signage must be displayed at all sites at the multi-compartment sinks.
12. Paper Towels
Product must be compatible with existing and new dispensers.
13. Test Strip Kits
Product must be provided to the schools to check concentration levels.
Materials/Ancillary Item Requirements
1. Offeror shall provide Safety Data Sheets (SDS) for all products supplied in accordance with
OSHA’s Hazardous Communication Act, temperature logs, procedures for cleaning
materials, charts, posters and any training materials pertinent to employee training a nd
follow-up. Adhesive or method to secure posters etc. at each school site must be provided.
2. Offeror shall ensure proper labeling of spray bottles and mixing containers with OSHA
Compliant labeling.
3. Offeror shall provide notebooks, binders and any materials deemed necessary for proper
documentation and training for each school site.
4. Offeror shall provide pac cutters, sanitizer test kits, oven scrapers, spray bottles, dispensing
equipment, protective gloves and googles as needed.
5. Offeror shall provide Spanish and English training videos, which shall include all the facets
of the program to the Food Service Department to be used for continuous training provided
by the service personnel. These videos shall not replace the personalized training provided
by the service personnel.
6. The amounts of support material for each site shall be mutually agreed upon before the start
of service program.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 25
E. Dispensing Equipment
The offeror shall supply, service and install new dispensers as needed. All dispensers installed on DCSD
property shall become the property of DCSD. All dispensers shall be left in place when this contract expires
or is terminated. Dispensing equipment, spray bottles, squeeze bottles, and pails for all cleaning chemical
products must be provided to each location. The manager for each site will determine the number of spray
bottles, squeeze bottles, and pails needed for their kitchens.
F. Qualification
Qualifications of the staff to be assigned to assist DCSD, including the staff’s education, training, position in
the firm and the years and types of relevant experience will be considered and determined from the material
provided by the offeror.
G. Program Costing
The proposed price shall be for implementation and delivery of the specified sanitation system and products on
an annual basis.
Prices quoted shall be F.O.B destination to all DCSD school locations listed in Attachment D, DCSD Locations
and Addresses, posted to IonWave.
Monthly billings will be based on the annual program cost divided by the number of months in the academic
year (August 1, 2024 – May 31, 2025). Billing will be in equal installments starting one month from the award
of contract.
Dish machine products will be billed independently from the overall sanitation system implementation costs.
Walk-In Freezer Cleaner shall be:
• Billed independently from the overall sanitation system implementation costs.
H. Billing
Monthly invoice shall be submitted to:
DeKalb County School District Nutrition Department
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084.
Payment on undisputed invoice will be made within 30 days by the DeKalb County Board of Education.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 26
I. Standard Terms and Conditions
This contract between the DeKalb County School District and the Vendor shall be governed in accordance with
the laws of the State of Georgia and all applicable Federal regulations.
I. LOBBYING CERTIFICATE (for bids over $100k)
Per 2 CFR 200 Appendix II Section I: A Lobbying Certification and Disclosure must be completed for
all bids $100,000 and over. Please see and complete Attachment F, Lobbying and Disclosure Form
(31 U.S.C. 1352): Vendors that apply or bid for an award exceeding $100,000 must file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated
funds to pay any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, officer or employee of Congress, or an employee of
a member of Congress in connection with obtaining any Federal contract, grant or any other award
covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with
non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures
are forwarded from tier to tier up to the non-Federal award.
II. DEBARMENT AND SUSPENSION VERIFICATION (for bids over $25k)
Institutions shall solicit offers from, award contracts to, and consent to subcontracts with responsible
vendors and/or principals only. The serious nature of debarment and suspension requires that
sanctions be imposed only in the public interest for the Government's protection and not for purposes
of punishment. Institutions shall impose debarment or suspension to protect the Government's
interest and only for the causes and in accordance with the procedures set forth in 2 CFR 200.213.
The Vendor certifies that the Vendor and/or any of its sub vendors or principals have not been
debarred, suspended, or declared ineligible by any agency of the State of Georgia or any agency of
the Federal government or as defined in the 2 CFR 200.213 which states “Non-federal entities are
subject to the non-procurement debarment and suspension regulations implementing Executive
Orders 12549 and 12689, 2 CFR part 180. These regulations restrict awards, subawards, and
contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible
for participation in Federal assistance programs or activities.” The Vendor will immediately notify the
School Food Authority if Vendor is debarred or placed on the Consolidated List of Debarred,
Suspended, and Ineligible Vendors by a federal entity. Refer to Attachment G, Certification Regarding
Debarment, Suspension.
By signing this agreement, the Vendor is testifying that they are not debarred, suspended, or has any
ineligible or voluntary exclusions with the U.S. Department of Agriculture or any other Federal or State
Agency. All responses will be verified. Debarment and Suspension (Executive Orders 12549 and
12689): A contract award (see 2 CFR 180.220) must not be made to parties listed on the
governmentwide exclusions in the System for Award Management (SAM), in accordance with the
OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p.
189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as
parties declared ineligible under statutory or regulatory authority other than Executive
Order 12549.
III. BUY AMERICAN STATEMENT (Food only) (7 CFR Part 210.21(d))
Contractor must comply with the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Buy
American Act:7 CFR 210.21(d)) which requires schools and institutions participating in the National
School Lunch Program (NSLP) and School Breakfast Program (SBP) in the contiguous United States
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 27
to purchase, to the maximum extent practicable, domestic commodities or products for use in meals
served under the NSLP and SBP.
Buy American:
(1) Definition of domestic commodity or product. The term ‘domestic commodity or product’ means:
(i) An agricultural commodity that is produced in the United States; and
(ii) A food product that is processed in the United States substantially using agricultural
commodities that are produced in the United States. Substantial means over 51% of the
final processed product consists of agricultural commodities that were grow domestically.
Products from Guam, American Samoa, Virgin Islands, Puerto Rico, and the Northern Mariana
Islands are allowed under this provision as territories of the United States.
The Buy American provision (7 CFR Part 210.21(d)) is one of the procurement standards SFAs must
comply with when purchasing commercial food products served in the school meals programs.
Exceptions to the Buy American provision are very limited; however, an alternative or exception may be
approved by the SFA upon request. To be considered for an alternative or exception, the request must
be submitted in writing to the SFA, a minimum of 10 days in advance of delivery. The request must
include:
(1) Alternative substitute(s) that are domestic and meet the required specifications:
(a) Price of the domestic food alternative substitute(s); and
(b) Availability of the domestic alternative substitute(s) in relation to the quantity ordered.
(2) Reason for exception: limited/lack of availability or price (include price):
(a) Price of the domestic food product; and
(b) Price of the non-domestic product that meets the required specification of the
domestic product.
By signing this document, the vendor certifies that all domestically identified products listed within the
response to the attached specifications were processed in the U.S. and contain over 51% of their
agricultural food components, by weight or volume, from the U.S. Any response listing a non-domestic
product will include a valid resource to verify that the non-domestic good is not produced or
manufactured in sufficient and reasonable available quantities of a satisfactory quality within the U.S.
IV. REMEDY FOR NON-PERFORMANCE/ TERMINATION OF CONTRACT
(a) Immediate Termination. This contract will terminate immediately and absolutely if the DeKalb County
School District determines that adequate funds are not appropriated or granted or funds are de-
appropriated such that the SFA cannot fulfill its obligations under the Contract, which
determination is at the DeKalb County School District’s sole discretion and shall be conclusive.
Further, the DeKalb County School District may terminate the Contract for any one or more of the
following reasons effective immediately without advance notice:
(i) In the event the Vendor is required to be certified or licensed as a condition precedent to
providing goods and services, the revocation or loss of such license or certification may result in
immediate termination of the Contract effective as of the date on which the license or
certification is no longer in effect;
(ii) The DeKalb County School District determines that the actions, or failure to act, of the Vendor,
its agents, employees or sub vendors have caused, or reasonably could cause, life, health or
safety to be jeopardized;
(iii) The Vendor fails to comply with confidentiality laws or provisions; and/or
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 28
(iv) The Vendor furnished any statement, representation, or certification in connection with the
contract or the bidding process, which is materially false, deceptive, incorrect, or incomplete.
(b) Termination for Cause. All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity including the manner by which it will be affected and the basis
for settlement. The occurrence of any one or more of the following events shall constitute cause for the
SFA to declare the Vendor in default of its obligation under the Contract:
(i) The Vendor fails to deliver or has delivered nonconforming goods or services or fails to perform,
to the SFA’s satisfaction, any material requirement of the Contract or is in violation of a material
provision of Contract, including, but without limitation, the express warranties made;
(ii) The DeKalb County School District determines that satisfactory performance of the Contract is
substantially endangered or that a default is likely to occur;
(iii) The Vendor fails to make substantial and timely progress toward performance of the Contract;
(iii) The Vendor becomes subject to any bankruptcy or insolvency proceeding under federal or state
law to the extent allowed by applicable federal or state law including bankruptcy laws; the
Vendor terminates or suspends its business; or the SFA reasonably believes that the Vendor
has become insolvent or unable to pay its obligations as they accrue consistent with applicable
federal or state law;
(v) The Vendor has failed to comply with applicable federal, state and local laws, rules, ordinances,
regulations and orders when performing within the scope of the Contract;
(vi) The Vendor has engaged in conduct that has or may expose the SFA or the State to liability,
as determined in the SFA’s sole discretion; or
(vii) The Vendor has infringed any patent, trademark, copyright, trade dress or any other intellectual
property rights of the SFA, the state, or a third party.
(b) Notice of Default. If there is a default event caused by the Vendor; the SFA shall provide written
notice to the Vendor requesting that the breach or noncompliance be remedied within the period of
time specified in the SFA’s written notice to the Vendor. If the breach or noncompliance is not
remedied within the period of time specified in the written notice, the SFA may:
(i) Immediately terminate the Contract without additional written notice; and/or
(ii) Procure substitute goods or services from another source and charge the difference between
the Contract and the substitute contract to the defaulting Vendor, and/or,
(iii) Enforce the terms and conditions of the Contract and seek any legal or equitable remedies.
(d) Termination upon Notice. Following thirty (30) days’ written notice, the SFA may terminate the
Contract in whole or in part without the payment of any penalty or incurring any further obligation to the
Vendor. Following termination upon notice, the Vendor shall be entitled to compensation, upon
submission of invoices and proper proof of claim, for goods and services provided under the Contract
to the SFA up to and including date of termination.
(e) Termination Due to Change in Law. The SFA shall have the right to terminate this Contract without
penalty by giving thirty (30) days’ written notice to the Vendor as a result of the following:
(i) The SFA’s authorization to operate is withdrawn or there is a material alternation in the
programs administered by the SFA; and/or
(ii) The SFA’s duties are substantially modified.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 29
(f) Payment Limitation in Event of Termination. In the event of termination of the Contract for any
reason by the SFA, the SFA shall pay only those amounts, if any, due and owing to the Vendor for
goods and services actually rendered up to and including the date of termination of the Contract and
for which the SFA is obligated to pay pursuant to the Contract or Purchase Instrument. Payment will
be made only upon submission of invoices and proper proof of the Vendor’s claim. This provision in
no way limits the remedies available to the SFA under the Contract in the event of termination. The
SFA shall not be liable for any costs incurred by the Vendor in its performance of the Contract,
including, but not limited to, startup costs, overhead or other costs associated with the performance of
the Contract.
(g) The Vendor’s Termination Duties. Upon receipt of notice of termination or upon request of the SFA,
the Vendor shall:
(i) Cease work under the Contract and take all necessary or appropriate steps to limit disbursements
and minimize costs, and furnish a report within thirty (30) days of the date of notice of termination,
describing the status of all work under the Contract, including, without limitation, results
accomplished, conclusions resulting there from, and any other matters the SFA may require;
(ii) Immediately cease using and return to the SFA, any personal property or materials,
whether tangible or intangible, provided by the SFA to the Vendor;
(iii) Comply with the SFA’s instructions for the timely transfer of any active files and work product by
the Vendor under the Contract;
(iv) Cooperate in good faith with the SFA, its employees, agents, and vendors during the transition
period between the notification of termination and the substitution of any replacement vendor; and
(v) Immediately return to the SFA any payments made by the SFA for goods and
services that were not delivered or rendered by the Vendor.
V. HUB (Historically Underutilized Business) STATEMENT
It is the intent of the DeKalb County School District Board of Education to provide maximum practicable
opportunities in its solicitations to minority firms, women's business enterprises and labor surplus area
firms. Small businesses, women and minority-owned business sources will not be given unfair
advantage when evaluating competitive purchases i.e., small purchases, sealed bids, proposals, or
noncompetitive procurement (2 CFR 200.321). Positive efforts include:
i. Placing qualified small and minority businesses, women's business enterprises and labor surplus
firms on solicitation lists;
ii. Assuring that small and minority businesses, women's business enterprises and labor surplus firms
are solicited whenever they are potential sources;
iii. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses, women’s business enterprises and labor
surplus firms;
iv. Establishing delivery schedules, where the requirement permits, which encourage participation by
small and minority businesses, women's business enterprises and labor surplus firms;
v. Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce;
and
vi. Requiring the prime vendor, if subcontracts are to be let, to take the affirmative steps listed in
paragraphs (1) through (5) of this section.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 30
VI. EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT (for bids over $10k)
In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited
from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a
complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue,
SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992. (Voice) Individuals who are
hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at
(800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.
(Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts
that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must
include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with
Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-
1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246
Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office
of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”)
VII. ENERGY POLICY AND CONSERVATION ACT STATEMENT
Compliance with mandatory standards and policies relating to energy efficiency which are contained in
the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Public Law 94-163, 89 Stat.871).
VIII. CLEAN AIR/ CLEAN WATER STATEMENT (for bids over $150k)
Compliance with all applicable standards, orders, or requirements issued under section 306 of the
Clean Air Act (42 U.S.C. 1857(h)) Clean Air and Water Certification. Vendor certifies that none of the
facilities it uses to produce goods provided under the Contract are on the Environmental Protection
Authority (EPA) List of Violating Facilities. Vendor will immediately notify the School Food Authority of
the receipt of any communication indicating that any
of Vendor’s facilities are under consideration to be listed on the EPA List of Violating Facilities. Clean
Air Act
(42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended: Contracts and subgrants of amounts in excess of $150,000 must contain a provision that
requires the non-Federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control
Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency
and the Regional Office of the Environmental Protection Agency (EPA).
IX. RECORD RETENTION AND ACCESS CLAUSE
The Vendor shall maintain books, records and documents in accordance with generally accepted
accounting principles and procedures and which sufficiently and properly document and calculate all
charges billed to the DeKalb County School District Board of Education, School Nutrition Program
throughout the term of the Contract for a period of at least five (5) years following the date of final
payment or completion of any required audit, whichever is later. Records to be maintained include
both financial records and service records. The Vendor shall permit the Auditor of the State of Georgia
or any authorized representative of the School Food Authority, and where federal funds are involved,
the Comptroller General of the United States, or any other authorized representative of the United
States government, to access and examine, audit, excerpt and transcribe any directly pertinent books,
documents, papers, electronic or optically stored and created records or other records of the Vendor
relating to orders, invoices or payments or any other documentation or materials pertaining to the
Contract, wherever such records may be located during normal business hours. The Vendor shall not
impose a charge for audit or examination of the Vendor’s books and records. If an audit discloses
incorrect billings or improprieties, the State and/or the SFA Board of Education reserves the right to
charge the Vendor for the cost of the audit and appropriate reimbursement. Evidence of criminal
conduct will be turned over to the proper authorities.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 31
X. NON-COLLUSION STATEMENT
"I certify that this bid is made without prior understanding, agreement or connection with any
corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in
all respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State
and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide
by all conditions of this bid and certify that I am authorized to sign this bid for the Bidder per
O.C.G.A.50-5-67. I further certify that the provisions of the official code of Georgia annotated 45-10-20
et seq. have not and will not be violated in any respect." See Attachment L- Non-Collusion Statement.
XIII. CODE OF CONDUCT
The following conduct will be expected from all persons who are engaged in the procurement process
that uses School Nutrition Program funds including award, administration of contracts, and receipt of
products. No employee, officer, or agent of the DeKalb County School District Board of Education shall
participate in selection or in award or administration of a contract supported by the School Nutrition
Program funds if conflict of interest, real or apparent, would be involved. Conflicts of interest arise
when one of the following has a financial or other interest in the firm selected for the award:
• The employee, office, or agent;
• Any member of his/her immediate family;
• His or her partner; and
• An organization which employs or is about to employ one of the above.
Further, the employees, officers, or agents shall neither solicit nor accept gratuities, favors, or anything
of monetary value from vendors or parties to sub-agreements; and the purchase of any food or service
from a vendor for individual use is prohibited; and the removal of any food, supplies, equipment, or
school property, such as records, recipe books, supplies and the like is prohibited; and outside sale of
such items as used oil, empty cans, and the like will be sold by contract between the DeKalb County
School District School Nutrition Department and an outside agency. Individual sales by any school
person to an outside agency or other school person is prohibited. Failure of any employee, officer, or
agent to abide by the above states code could result in a fine, suspension, or both, and dismissal.
Interpretation of the code will be given at any time by contacting the School Nutrition Department.
The DeKalb County School District School Nutrition Department will not be responsible for any other
explanation or interpretation which anyone presumes to make on behalf of the Board of Education.
XIV. DUTY TO EXAMINE
It is the responsibility of each bidder to examine the entire solicitation, seek clarification in writing, and
check its offer for accuracy before submitting the offer. Lack of care in preparing an offer shall not be
grounds for withdrawing the offer after the offer due date and time nor shall it give rise to any contract
claim.
XV. EXCEPTIONS TO TERMS AND CONDITIONS
A bid that takes exception to a material requirement of any part of this solicitation, including a material
term and condition, shall be rejected.
XVI. VELOCITY REPORT (where applicable)
Vendor shall supply a velocity report to the School Nutrition Department upon request. It must include
year to date totals of individual items purchased.
XVll. VENDOR AFFIDAVIT (under O.C.G.A. § 13-10-91(b) (1))
Vendor verifies its compliance with O.C.G.A. § 13-10-91 and is authorized to use and uses the federal
work authorization program commonly known as E-Verify, by completing Attachment N -
Immigration and Security Form.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 32
J. Special Terms and Conditions
I. HACCP (Hazard Analysis Critical Control Point) REQUIREMENTS (N/A to Equipment)
The School Nutrition Program expects a Hazard Analysis Critical Control Point (HACCP) plan to be in
place by potential vendors and their manufacturers. Prior to awarding the bid, the School Nutrition
Program may require documentation verifying that a written HACCP plan is followed.
The successful bidder(s) must have Hazard Analysis Critical Control Point (HACCP) plan on file for
recall/hold control procedures including but not limited to:
• traceability systems in place from receipt of commodity product to delivery of processed
items to designated delivery site.
• provision of 24/7 accessibility to successful bidder(s) staff in the event of a food/USDA
Hold/Recall.
• public notification capability on website to provide updates on food/USDA Hold and Recall
data for customers.
Bidder(s) shall provide ability to District of conducting a mock recall for product once per year.
Bidder(s) will be responsible for all costs associated with replacement product(s), including but not
limited to labor, shipping charges and product credit.
II. PROPRIETARY INFORMATION
If a bidder submits any document with the bid that is considered to be proprietary in nature or is
considered to be a trade secret, the bidder shall notify the school district that the documents are
included in the bid. The school district will honor the request unless or until a competing bidder asks
to have access to the information. In such case, the school district will notify the affected bidder that
a challenge has been made. If the affected bidder can produce a court issued restraining order
within ten calendar days subsequent to the notification, the information will remain confidential and
shall not be released pending subsequent court action. If the restraining order is not received within
the ten working day period, the information will be released, and the school district shall not be held
liable.
III. TRADE NAME, LABELS AND OTHER REQUESTS (Where applicable)
a) All items shall be properly labeled. No private labels will be accepted on commercial products.
b) Nutrition data must be provided on all fresh, frozen, and canned meats, grains, combination foods,
fruits, and vegetables. Provide information on a flash drive or CD separate from the bid and marked
“NUTRITIONAL INFORMATION”. Or website access must be provided, complete with login
information and web address for access with bid documents.
c) FAILURE TO MEET CN LABEL/PRODUCT ANALYSIS REQUIREMENTS
• In the event of loss of state or federal funds due to bidder(s) failure to meet CN Label/Product
Analysis Requirements, the bidder(s) shall reimburse losses to District.
EQUIVALENT/ALTERNATE PRODUCTS
Equivalent/alternate products must be bid on items where brand name or equal is specified,
provided the quality, grade and/or performance of the proposed meets or exceeds the specifications
as indicated within the bid specifications for each item. Samples of alternate/equivalent products
shall be provided upon request as indicated below.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 33
The following should be provided with the bid documents for all alternate/equivalent items bid:
1. Product identification, including manufacturer and/or distributor’s name and number, brand
name, product code, product label, quantity per case, case weight and item number.
2. Manufacturer’s product literature/specifications, including but not limited to product
description, ingredients, nutritional analysis, packaging wrap and/or product label.
3. Product has been personally investigated and determined that it is equal or superior in all
respects to that specified.
4. Supplier will provide the same guarantee for the equivalent/alternate item as they would for
specified product indicated in the bid documents.
IV. METHOD OF PAYMENT and PRICING INFORMATION
a) Prices: All prices offered shall be firm against any increase for 12 consecutive months from the date
of the contract award. Subsequently, the SFA may entertain a request for escalation/de-escalation
on an annual basis. These price adjustments must be based on changes in market conditions and
verified in accordance with the most recent publication from a valid third party. (See examples
below:
• Yearly Percentage Change in the Consumer Price Index (CPI) for All Urban Consumers, as
published by the U.S. Department of Labor, Bureau of Labor Statistics,
• And/or other valid third party.)
Request for price increases and/or decreases must be submitted to the DeKalb County School District
at the time of each annual renewal. The aforementioned third-party publication/documentation must
accompany requested price increases. The Dekalb SFA reserves the right to accept or reject the
request for a price increase and will maintain documentation of approval or denial. If price increases
escalate above 10% per the awarded price of each product, the SFA reserves the right to provisionally
purchase the product from another source if an equal and more reasonably priced option can be
acquired, based on specifications. This clause also obligates vendor to provide price decreases from
de-escalation on the same terms.
b) The successful Bidder warrants that the bid price(s), terms, and conditions stated in the bid shall be
firm through the bid process and until the time the award is made at which time prices shall remain firm
and fixed for the contract period and in accordance with terms listed within the Escalation/De-escalation
Clause, if applicable.
c) All bid prices must include all charges for packing and transporting to the individual schools listed at
the addresses on the attached sheet. Separate fuel charges will not be added to invoices.
d) Prices will not include Federal Excise Tax or State Sales Tax.
e) The School Nutrition Program will make payment within thirty (30) days of receipt of the invoice for
properly received goods and services after inspection and acceptance of the product by the SFA.
Advance billings are not allowed. Where partial delivery is made, invoice for such part shall be made
upon delivery, and payment made within thirty (30) days under conditions as above.
f) Invoicing
i) Invoices, at minimum, shall consist of the following information:
1. Delivery location and date of delivery
2. Item description and cost
3. Extended cost for total quantity purchased
4. Total cost of all products purchased
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 34
ii) Monthly statements will be broken down by school invoice and mailed to the:
DeKalb County School District School Nutrition Department
V. METHOD OF SHIPMENT/DELIVERY (where applicable)
a) Orders and deliveries: Orders and deliveries shall be supplied by the vendor as requested and
specified except during an emergency and on holidays. No partial deliveries will be accepted.
b) All orders are to be delivered Freight on Board (F.O.B) to addresses as indicated on Attachment D.
c) In an emergency situation in which the School Nutrition Program requires delivery in less than 2 days
and the vendor cannot provide the goods within the emergency delivery period, the School Nutrition
Program has the option to purchase those goods from another source with no penalty to either party.
d) Delivery schedules that fall on a holiday will be made the following business day unless other
arrangements have been made and agreed upon by both parties.
e) Delivery of product(s) must be made in a well-maintained refrigerated truck. All deliveries shall be
placed in the area designated by the designee. Under no circumstances may a delivery be left outside
the building. Deliveries must be received as specified.
f) Two invoices are to be provided and must be reviewed and signed at the time of delivery and if any
discrepancies are noted during delivery those will be initialed and dated by the driver and school
nutrition employee receiving the order.
The Three Strikes Rule: (if applicable and warranted)
1) After vendor’s first offense of providing sub-par quality product, late delivery and/or poor customer
service, the School Nutrition Program will call vendor to report contract violation. The SFA will follow-up
with a written letter to the vendor documenting occurrence and putting the vendor on notice that the
documented occurrence
is unacceptable.
2) After vendor’s second offense of providing sub-par product, late delivery and/or poor customer service,
the SFA will send a certified notice to the vendor documenting that this is the second offense, and a
third offense will result in termination of the contract for cause. If the offense is providing sub-par
product, then the vendor agrees to pay the School Food Authority to purchase quality product at the
vendor’s expense.
3) After the vendor’s third and final offense of the aforementioned, the School Nutrition Services
Executive Director will request the termination of contract for cause to the Vendor Services
Director.
VI. EVALUATION FACTORS
1) Bids will be evaluated in accordance with the required specifications as listed in this IFB. At the
School Nutrition Program’s discretion, a bid may be eliminated from consideration for failure to
comply with any required specifications, depending on the nature and extent of non-compliance.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 35
In addition to meeting mandated specifications, bids will be evaluated for the ability of the
Bidder to provide, in the School Nutrition Program’s opinion, the best overall solution to meet
the School Nutrition Program’s specifications.
2) The School Nutrition Program reserves the right to award a single contract for the total
requirement of the IFB or award multiple contracts on a group or line item basis in any
combination that best serves the interest of the School Nutrition Program.
SUBSTITUTION CLAUSE
Shipments of items with brand name or specifications other than those listed on the bid shall be
rejected or returned to the vendor at the vendor’s expense unless prior arrangements have been made
with the Director of School Nutrition. Substitutions may be made only with prior approval of the
Director of School Nutrition.
All substitutions must be of equal or greater quality. In no case will an item be accepted if the quality is
lower than stated in the bid. Substitutions are to be priced at the same cost as the original awarded
item.
VII. ADDITIONAL BID INSTRUCTIONS
a) Bid modifications: Bids cannot be modified after receipt of bids. Care should be taken to ensure
that information provided is accurate, complete, and consistent. Omission of any of the required
information may subject the Bidder to disqualification. The SFA reserves the right to request
information or respond to inquiries for clarification purposes only.
b) Bid withdrawal: Bidders may withdraw bids at any time up to the scheduled time for receipt of bids.
Bidders desiring to withdraw their bid must submit the purpose for withdrawal in writing to the School
Nutrition SFA before the bid opening deadline (bid close date). Bidders may resubmit bids provided
it is prior to the scheduled time for receipt of bids.
c) Addendum: If clarification of the specifications/instructions is required the request shall be made in
writing no later than the time and date specified on the Invitation for Bid Timeline. The school district
will respond to the request in the form of an addendum issued to all potential bidders. No addendum
will be issued within five working days of the date and time of bid opening.
d) Bid examination
i) Bidders shall carefully examine all documents in the solicitation to obtain knowledge of
existing conditions, limitations, and requirements. Failure to examine the documents will not
relieve the Bidder of responsibility for same nor will extra payment or change order requests
be considered for conditions which could have been determined by examining the
solicitation.
ii) Bids will be considered as conclusive evidence of complete examination and understanding
of the terms and conditions of the bid documents including the specifications and all
requirements thereof of the IFB. It is understood that submission of a bid indicates full
acceptance of the same by the parties submitting the bid. Furthermore, by submitting a bid
the Bidder waives the right to claims for additional time or monetary compensation for all
work without limit required to complete the contract which could have been obtained by the
Bidder through examination of all documents or raising a question regarding requirements
prior to submitting a bid.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 36
e) Rejection or Disqualification of bids
i) A bid that is incomplete, obscure, conditioned or contains additions not called for or
irregularities of any kind, (including alterations or erasures), which are not initialed and dated,
may be rejected as
non-conforming.
ii) The School Nutrition Program reserves the right to waive a bid’s minor irregularities if rectified
by Bidder within three business days of the School Nutrition Program’s issuance of a written
notice of such irregularities.
iii) The School Nutrition Program reserves the right to disqualify bids upon evidence of collusion
with intent to defraud or other illegal practices upon the part of the Bidder.
iv) Issuance of this IFB in no way constitutes a commitment by the School Nutrition Program to
award a contract. The School Nutrition Program reserves the right to accept or reject, in
whole or part, all bids submitted and/or to cancel this solicitation if it is determined to be in the
best interest of the School Nutrition Program.
v) Any Bidder who has demonstrated and documented poor performance during a current or
previous agreement, within the last 3 years, with the School Nutrition Program may be
considered a non-responsible Bidder and their bid may be rejected. The School Nutrition
Program reserves the right to exercise this option as is deemed proper and/or necessary.
vi) The School Nutrition Program reserves the right to accept or reject any or all bids, or to
accept any part of a bid without accepting the whole thereof, or to accept such bid as they
deem to be in the best interest of the School Nutrition Program.
f) Evidence of Financial Capabilities (not required: best practice): After the bid opening, Bidders
must be prepared to present suitable evidence of their financial standing within three (3) business
days after request
by the SFA. This evidence would include an income statement, balance sheet and statement of
cash flow accompanied by an auditor’s report attesting to the accuracy of the financial statements.
g) Offer Acceptance Period – Bids received are an irrevocable offer for 60 days after the bid opening
time and date.
VIII. ORDERING INFORMATION
a) Credit: A credit or replacement will be issued for damaged or unacceptable items. All such
transactions are to be worked out with each designee. Replacement of damaged or unacceptable
items will be made upon a mutually agreed time.
b) Inspection: Upon delivery of product(s), the item(s) will be inspected by the facility, and if found to be
defective or failing in any way to meet specifications as indicated, the item(s) may be rejected or
returned. Problems found with products due to concealed damage will be addressed on a case-by-
case basis. Rejected product(s) must be picked up immediately.
c) Emergency orders: In an emergency situation in which the Vendor cannot provide the supplies
within the emergency delivery period, the School Nutrition Program has the option to purchase those
supplies from another source with no penalty to either party.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 37
IX. AMENDMENTS AND MODIFICATIONS OF CONTRACT
The contract between the School Nutrition Program and the vendor shall not be amended or modified,
nor shall any of its terms be waived, except in writing and executed and agreed upon by both parties.
X. ASSIGNMENT
The vendor shall not assign, transfer, convey, delegate, sublet, or otherwise dispose of its agreements
with the School Nutrition Program, or its rights, title, or interest herein, or its power to execute such
agreement, to any other person, company, or corporation without the previous consent and written
approval by the School Nutrition Program.
XI. INDEPENDENT VENDOR AND INDEMNITY
The vendor shall act as an independent Vendor and not as an employee of the School Nutrition
Program. Vendor agrees to indemnify and hold harmless the School Nutrition Program, its elected
officials, employees and agents from and against any and all liability, damages, claims, suits, liens,
and judgments (including reasonable attorney’s fees), of whatever nature, for injuries to or death of
any person or persons, or loss of or damage to property, to the extent attributable to the negligent acts
of vendor, its sub vendors or its respective agents, servants, or employees or such parties’ failure to
perform in accordance with the provisions of the contract resulting from this IFB.
XII. TIME OF PERFORMANCE
a) Notwithstanding any delay in the preparation and execution of the formal contract agreement,
the Vendor shall be prepared, upon written notice of bid award, to commence delivery of goods
pursuant to the award on “Start Date” shown on the Invitation for Bid Timeline.
b) The Vendor must comply with the time of performance.
XIII. FORCE MAJEURE
If the School Nutrition Program, in its reasonable discretion, determines that the Force Majeure Event is
likely to delay Vendor’s performance for more than thirty (30) days, the School Nutrition Program
reserves the right to cancel the agreement between the parties. In that event, neither party shall have
any further liability to the other, subject only to the School Nutrition Program's obligation to pay the
Vendor for work already completed by the Vendor and the Vendor’s warranty for work already
completed.
XIV. EVIDENCE OF INSURANCE
a) The successful bidder, at its expense, shall carry and maintain in full force at all times during the term of
the contract resulting from this IFB the following insurance:
b) Prior to commencement of performance of this Agreement, Vendor shall furnish to the School Nutrition
Program a certificate of liability insurance evidencing all required coverage in at least the limits required
herein, naming the Dekalb County School District Board of Education, its elected officials, agents, and
employees as additional insured under the Comprehensive General Liability coverage, and providing that
no policies may be cancelled without ten (10) days advance written notice to the School Nutrition
Program. Such certificate shall be issued to Dekalb County School District Board of Education, School
Nutrition Program.
c) Said policies shall remain in full force and effect until the expiration of the terms of the contract or until
completion of all duties to be performed hereunder by the Vendor, whichever shall occur later.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 38
XV. EXCEPTIONS
A Bid submitted in response to this IFB constitutes a binding offer to comply with all terms, conditions,
special conditions, general specifications, and requirements stated in this IFB, except to the extent that
a Bidder takes exception to such provisions. To take exception to a provision of this IFB, the Bidder
must clearly identify in the Offeror Exception Form: (a) the number and title of each section of this IFB
that the Bidder takes exception to; (b) the specific sentence within such section that the Bidder takes
exception to; and (c) any alternate provision proposed by the Bidder. See Attachment C - Offeror
Exception Form.
XVII. WARRANTY
Successful Bidder shall fully warrant all products furnished under the terms of this contract, against
poor and inferior quality. Time is of the essence of this contract. While under warranty, successful
Bidder shall replace any damaged or inferior product in a timely manner to minimize the disruption of
the School Nutrition Program's operations.
XVIII. GIFTS AND GRATUITIES
Acceptance of gifts from vendors and the offering of gifts by vendors are prohibited. No employee of
the school district purchasing products under provisions of the contract issued as a result of this
invitation shall accept, solicit, or receive, either directly or indirectly, from any person, firm, or
corporation any gift or gratuity. SAMPLES: The School Nutrition Program reserves the right to request
samples of any/all items indicated on the bid schedule. Samples shall be provided within five (5)
business days upon request. It will be the responsibility of the supplier to incur all costs associated
with the request of samples. Each sample is to be labeled with the bidder’s name, the item number as
indicated on the Quote Sheets, and the bid number. Each sample must have a minimum of five (5)
servings to be evaluated. Product labels on selected samples will be kept for verification when
shipments are received. Products without such information may not be considered.
XX. SEVERABILITY
The provisions of this contract are severable. Any term or condition deemed illegal or invalid shall not
affect any other term or condition of the contract.
XXI. WAIVER AND REJECTION RIGHTS
Notwithstanding any other provisions of the solicitation,
the school district reserves the right to:
• Waive any immaterial defect or informality;
• Reject any and all offers or portions thereof; or
• Cancel a solicitation.
XXII. RELEASE FROM CONTRACT
In the event the market for a product covered by this request escalates to a point that the vendor is
delivering product at less than cost, the vendor may petition for release from the contract. The
petition shall be supported by a third-party market bulletin. The decision to release the vendor from
the contract will be based on the difference between the market at the time of the bid opening and
the current market for this item.
XXIII. FOOD RECALLS AND BIOSECURITY (required only for processing bids at this time)
7 CFR 250 Vendor shall be expected to comply with all federal, state, and local mandates
regarding the identification and recall of foods from the commercial and consumer marketplace.
Vendor shall have a process in place to effectively respond to a food recall. The process must
include accurate and timely communications to the SFA and assurance that unsafe products are
identified and removed from SFA sites in an expedient, effective, and efficient manner. Selected
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 39
Vendor will be expected to maintain all paperwork required for immediate and proper notification of
recalls for full and split cases. Vendor will define their policy and procedures for handling food
recalls on a separate document to be submitted along with bid.
Vendor will provide the food recall contact person and the backup person’s contact information to
the school nutrition director or designee by completing the chart below. Food recall procedures can
be found in 7 CFR 250.
Food Recall Contact Information:
Company Name
Contact Name
Phone Number(s)
E-mail address
Back-Up Contact Name
Phone Number(s)
E-mail address
School System Name
School Nutrition Contact Name
Phone Number(s)
E-mail address
Back-Up School Nutrition Contact
Name
Phone Number(s)
E-mail address
Biosecurity: Vendor must have a written policy regarding biosecurity and the food supply, in
accordance with the Bioterrorism Act 2002 under the U.S. Department of Health and Human
Services, FDA and under the USDA, Food Safety, and Inspection Service. Vendor will define
their biosecurity policy and procedures on a separate document to be submitted along with bid.
XXIV. CONTRACT WORK HOURS/SAFETY STANDARDS ACT
(40 U.S.C. 3701-3708) (where applicable) All contracts awarded by the non-Federal entity in
excess of $100,000 that involve the employment of mechanics or laborers must include a provision
for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations
(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each vendor must be required to compute the
wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in
excess of the standard work week is permissible provided that the worker is compensated at a rate
of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours
in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the
purchases of supplies or materials or articles.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 40
XXV. DAVIS BACON ACT (for construction contracts in excess of $2,000) [Appendix II to 2 CFR
200(d)]Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities
must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-
3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards
Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In
accordance with the statute, vendors must be required to pay wages to laborers and mechanics at
a rate not less than the prevailing wages specified in a wage determination made by the Secretary
of Labor. In addition, vendors must be required to pay wages not less than once a week. The non-
Federal entity must place a copy of the current prevailing wage determination issued by the
Department of Labor in each solicitation. The decision to award a contract or subcontract must be
conditioned upon the acceptance of the wage determination. The non-Federal entity must report all
suspected or reported violations to the Federal awarding agency. The contracts must also include a
provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented
by Department of Labor regulations (29 CFR Part 3, “Vendors and Sub vendors on Public Building
or Public Work Financed in Whole or in Part by Loans or Grants from the United States”).
The Act provides that each vendor or subrecipient must be prohibited from inducing, by any means,
any person employed in the construction, completion, or repair of public work, to give up any part of
the compensation to which he or she is otherwise entitled. The non-Federal entity must report all
suspected or reported violations to the Federal awarding agency. If applicable only.
XXVI. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
[Appendix II to 2 CFR 200(f) (if applicable) If the Federal award meets the definition of “funding
agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a
contract with a small business firm or nonprofit organization regarding the substitution of parties,
assignment or performance of experimental, developmental, or research work under that “funding
agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,
“Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations
issued by the awarding agency.
XXVII. PROCUREMENT OF RECOVERED MATERIALS (2 CFR 200.323) (if applicable)
An SFA and its vendors must comply with section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act. The requirements of Section 6002
include procuring only items designated in guidelines of the Environmental Protection Agency
(EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable,
consistent with maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy and
resource recovery; and establishing an affirmative procurement program for procurement of
recovered materials identified in the EPA guidelines.
K. Company Profile
Offerors to this Request for Proposal are required to demonstrate, and include with their submissions to this
RFP, a full and complete company profile, to include, but not be limited to: the date of establishment, mission
statement, type and confirmation of company’s legal entity form, company’s organizational structure/chart,
principals’ names and titles, company size in relation to industry, number of employees, company history,
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 41
financial position, and all relevant current and past experience on similar projects, including the company’s
overall experience in providing sanitation training services and materials.
Provide your business solutions, background information, history, mission, business partners, core business
solutions and services offered, organizational structure, number of employees, and operation locations.
Compliance Information:
Companies must meet minimum criteria as specified to receive further consideration. Proposals shall
the include the following:
The submitting company must be licensed by the State of Georgia to provide all services specified in this
RFP and all documents must be in the name of the submitting company.
All employees of the submitting company that are assigned to this project must be licensed by the State
of Georgia. Company must submit copies of all employees’ licenses that will be assigned to this project.
The submitting company must have a degreed entomologist on staff or must have one as a consultant
used on a regular basis. Please provide a copy the degree with your proposal.
Litigation Information (Y/N):
Identify and briefly discuss any instances in the past five (5) years where your contract was terminated,
with or without cause. Provide Owner name, project name and Owner Project Representative Name and
Number. For joint ventures responding to this RFP, provide the above information as it pertains to the
joint venture and for each partner or entity creating said joint venture. If there is no failure or failures
to complete a contract, please include a statement that the Firm has never failed to complete a
contract or contracts or have defaulted or have been declared in default on any contract.
Identify any legal actions that have been filed against your company for services rendered in connection
with pest control services in the past (5) years. Provide a brief explanation for each occurrence and the
outcome/disposition. If there have been no legal actions filed against your company, please include
a statement that the Company has not had any legal actions filed against them in the past five (5)
years.
L. References
Upload this document under the Response Attachment tab via IonWave titled “References”.
Offeror must provide the names and contact phone numbers of at least three (3) current clients, preferably
clients comparable to DCSD, for whom the offeror is providing or has provided comparable services. Outline
length and scope of business relationship with each reference. Offeror’s Client Reference Form, Attachment I.
References will be contacted.
M. Brochures, Catalogs, Manuals, Websites, Literature
In addition to the formal response to this RFP, all offerors are encouraged to submit brochures, catalogs,
manuals, website materials, industry literature, DVD’s and any other marketing and informational media which
will support and enhance their submission value.
N. Added Value
Offerors are encouraged to describe in detail all added value or additional services or benefits available and
offered at no cost to DCSD in their RFP responses. Attach and label as “ADDED VALUE.”
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 42
O. Evaluation Criteria
DCSD advertises this RFP as an opportunity for interested and qualified firms specializing in sanitation training
services and materials to submit responses consistent with the scope of work stated herein. Respondents to
this RFP are encouraged to submit their most comprehensive, innovative and creative proposals for services
for DCSD.
DCSD may, at its sole discretion, select or reject all or portions of the service(s) proposed from responsive
offerors. As a part of the evaluation process, DCSD may find it necessary to evaluate the addition or deletion
of components of an offeror’s proposal in order to make equivalent comparisons to other proposals. DCSD will
select the offeror whose proposal DCSD determines best meets the needs of DCSD, based on the
requirements and evaluation criteria set forth herein.
The determination of the successful proposal will be based upon information supplied by the offeror in the
RFP response and upon other information that will be obtained by DCSD as it deems necessary. Proposal
conformance to RFP instructions, terms, conditions, and requirements is critical to offeror responsiveness.
The lowest-cost proposal submitted may not necessarily be determined to be the most responsive and
responsible proposal when all factors have been considered. However, the quoted price is an important factor
in the determination of the selected proposal.
Routine scheduled service, training and efficiency analysis are a mandatory part of the requirements of this
proposal. Selection will be based upon the following criteria listed in order of importance. Selections will be
subject to review by the School Nutrition evaluation committee using the following criteria:
30 Points. Responsiveness as to the purpose and scope of services
• Responsiveness as to the purpose and scope of services
• Company’s plan and procedures to meet first service call of 124 schools before start-up
• Products information and appropriate for Food Service environment
• Clarity of user instructions and direction
• Product safety for employees
• Proposed Delivery Schedule for all locations listed in Attachment E
• Proposed Brands, Code #s, and Packed Size listed in Attachment B
• Sample Testing
25 Points. Training Resources
• Training Programs, documentation and certification
• Number of technicians that would be assigned to service DSCD sites
• Management report system
10 Points. Client References
• Minimum of three (3) references require. Use Attachment I, Offeror Client Reference Form
• Experience in providing sanitation training services and materials to local governments, nonprofit
organizations, universities, and school districts of similar size and composition should be
included.
35 Points. Total Annual Program Cost
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 43
The following factors will be considered when evaluating proposals:
Evaluation Criteria Maximum Score (Points)
Responsiveness to the purpose and scope of services 30
Training Resources and certifications 25
Client References and similar environment 10
Total Annual Program Cost 35
TOTAL SCORE 100
Interview/Presentation (if required) 20
P. Transition Plan/Transition on Commencement of Contract
The awarded offeror shall assume full services in accordance with the award of the RFP. The awarded
offeror shall coordinate and cooperate with DCSD’s existing provider(s) to ensure a smooth and orderly
transition with uninterrupted services.
Transition and Continuity of Service upon Expiration of Contract
Continuity of services is necessary to DCSD. The awarded offeror agrees to this philosophy and upon
expiration of contract, agrees to:
• Exercise best efforts and cooperation for an orderly and efficient transition to another provider or to
DCSD.
• Negotiate a plan in good faith with successor to determine the nature and extent of the phase-in,
phase-out services required. The plan shall specify a date for services described in the plan and
shall be subject to approval by DCSD. The existing sanitation training services and materials provider
shall provide sufficient experienced personnel during the phase-in and phase-out periods to ensure
that the imperious services in the contract are maintained at the required level of need and
proficiency.
• All DCSD property (including but not limited to, students and DCSD records, parts, equipment,
facilities, keys and materials) shall be returned to DCSD upon expiration of contract.
Offeror shall include in their response any DCSD or any subsequent contractor requirements, if offeror
is awarded this contract and does not retain this contract upon its expiration.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 44
Q. REQUIRED CONTENT / DOCUMENT CHECKLIST
All potential respondents must register as a vendor at
https://dekalbschoolsga.ionwave.net/Login.aspx.
IMPORTANT NOTICE: Submittals to this solicitation will be received electronically on the DeKalb County
School District website at https://dekalbschoolsga.ionwave.net/Login.aspx.
IonWave will not accept a bid submission without the required documents listed below. Failure to
upload the required information and/or documentation required in this solicitation may cause the
submission to be declared non-responsive and rejected.
Offerors are required to upload one (1) pdf. copy electronically via
https://dekalbschoolsga.ionwave.net/Login.aspx of their response. Responses must be submitted on 8 ½”
x 11” single-sided stock. Offerors must reply in a narrative to each requirement and question. “Understand and
comply” responses are not acceptable. All RFP submissions must include the following items and attachments:
The Request for Proposals document, RFP 25-20 School Nutrition Sanitation Training Services and
Materials (MUST BE the first document in the submission); this document is located at
http://www.dekalbschoolsga.org/solicitations
Table of Contents for your submission
• Addenda – Each individual Addendum must be printed, signed, and inserted immediately following
the Table of Contents (Upload Required)
• Audited Company Financial Statements/Company Annual Reports for 2022 and 2023 (Upload
Required)
• Business License (Upload Required)
• Attachment A – Cost Proposal Form (Upload Required)
• Attachment B – Proposed Brand, Codes and Packed Size Form (Upload Required)
• Attachment C – Offeror Exception Form (Upload Required)
• Attachment D – DCSD Locations and Addresses (Upload Required)
• Attachment E – Proposed Product and Delivery Schedule (Upload Required)
• Attachment F – Lobbying and Disclosure Form (Upload Required)
• Attachment G – Certification Regarding Debarment (Upload Required)
• Attachment H – Critical Paragraphs (Upload Required)
• Attachment I – Offeror Client Reference Form (Upload Require)
• Attachment J – Statement of Confidentiality and Non-Disclosure (Upload Required)
• Attachment K – Conflict of Interest (Upload Required)
• Attachment L – Non-Collusion (Upload Required)
• Attachment M – Civil Rights Statement and Assurance (Upload Required)
• Attachment N – Immigration & Security Certification (Upload Required)
• Attachment O – Sample Service Agreement
• Attachment P – Signature Page (Upload Required)
• Project Scope of Work (Upload Required)
• Training for use at each site (sample required via upload)
• Certificate of Insurance (Upload Required)
• Company Profile (Upload Required)
• Samples (deliver to School Nutrition directly)
• Brochures, Catalogs, Manuals, Websites, Literature, DVDs and other marketing media
• Added Value
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 45
Attachment A
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Cost Proposal Form
Offeror must provide an itemized list of all costs to DCSD associated with the proposal. A breakout of
pricing must be submitted on this form. You may include attachments so long as they are a page-
numbered part of your RFP submittal. Include added value services/items at “no cost.” Services
shall include labor, materials, tools, equipment, supplies, trained personnel, insurance, travel and per
diem, direct and indirect costs, overhead and any other charges necessary to provide services and
materials. Prices must be held firm for annual extension options, if exercised.
Total Annual Program Cost
Item 1. Total Annual Program Cost (TAPC) $______________ (1)
Item 2. TAPC divided by ten (10) equal installments $______________ (2)
Add-Ons:
Walk-in freezer cleaning:
Item 3. Cleaner, product $_____________ (3)
Item 4. High Temp Dish Detergent $_____________ (4)
Item 5. High Temp Rinse Additive for $_____________ (5)
Use in Rinse Injections
Item 6. Lime Solvent Cleaner $_____________ (6)
Please Check One Below
Our company currently provides online training.
_____ YES or _____ NO
** DCSD reserves the right to request and negotiate a “best and Final” response from Offerors. **
Complete the following:
Company Name
__________________________________________________________________________________________________
Authorized Company Representative Name (please print) Title
Authorized Company Representative Signature Date
_____________________________________________________________________________________
Address
_____________________________________________________________________________________
Phone ______________________________________ Email ____________________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 46
Attachment B
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Proposed Brands, Code #s, and Packed Size
1. All Purpose Cleaner
Product must be low sudsing, easy to rinse detergent, and biodegradable. Product shall make a
clear, soluble solution that leaves no film or residue and shall not stain or discolor when used at
recommended proportions. Must dilute in hard or soft water.
Chemical composition: concentrated liquid blend or organic detergents, solvents, water
conditioners and alkaline builders. Pleasant scent. Approximate PH: 9.8 ± .3 in solution. Must
be portion packed in easy-to-handle packaging. Green seal approved.
Brand and Code # _____________________________________
Packed _____________________________________
2. Pot and Pan Cleaner
Multiple purpose compound for medium, soft or hard water that shall cut grease and clean pots
and pans. The product should not cause irritation to hands. Product shall demonstrate excellent
grease cutting ability, removal of excess cooked foods and have sustaining sudsing ability.
Product must have excellent fragrance. Must be portion packed in easy-to-handle packaging.
Green seal approved.
Brand and Code # _____________________________________
Packed _____________________________________
3. Sanitizer (Quaternary Solution – no chlorine)
Concentrated liquid blend of quaternary ammonium compounds. Must be Environmental
Protection Agency (EPA) registered, biodegradable and must dilute in hard or soft water. Provide
active quaternary sanitizer equivalent to 50-ppm available chlorine.
Chemical composition: Blend of mixed liquid quaternary ammonium chlorides.
Brand and Code # _____________________________________
Packed _____________________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 47
4. Germicide
To be concentrated liquid quaternary ammonium compound or equally effective compound to
provide a broad spectrum of effectiveness against a variety of gram positive and gram-negative
organisms including antibiotic resistant staphylococcus. Must be biodegradable and equal to
EPA registration No. 8772-1, USDA list Category D-1. Cleans all surfaces including those that
are resilient. Gets rid of odors by removing odor forming bacteria. Product shall make a clear,
soluble solution that leaves no film or residue and shall not stain or discolor when used at
recommended proportions. Must be portion packed in easy-to-handle packaging.
Brand and Code # _____________________________________
Packed _____________________________________
5. Heavy Duty Degreaser
To be used for heavy duty cleaning, degreasing of floors, food service equipment and other
difficult to clean surfaces. Product to be biodegradable and must dilute in hard or soft water.
Chemical composition: Blend of mixed liquid quaternary ammonium chlorides. Approximate PH:
7.2± .3 in solution. Must be portion packed in easy to handle packaging. Green seal approved.
Brand and Code # _____________________________________
Packed _____________________________________
6. Liquid Laundry Detergent
Portion packed, contains whitening agent (non-bleach); Cleans clothing and fabrics, aprons,
towels, and tablecloths; Removes dirt and grease.
Brand and Code # _____________________________________
Packed _____________________________________
7. Dish machine products
a. High temperature dish detergent – Effective detergent, safe on all wares including aluminum
especially formulated for commercial food service operations to emulsify heavily -soiled. Chlorinated
for stain control, low Packaged in 1 Gallon Easy to Use Containers.
Brand and Code # _____________________________________
Packed _____________________________________
b. High temperature rinse additive for use in rinse injections- Reduces surface tension causing
water droplets to form a continuous water film that sheets off leaving a spot and streak free surface.
Rinse additive shall allow water sheet quickly off dishes, utensils, trays, pots, and pans to speed
drying and eliminate potential bacteria buildup from storing wet dishes or towel drying. Packaged in
1 Gallon Easy to Use Containers.
Brand and Code # _____________________________________
Packed _____________________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 48
c. Lime solvent cleaner – General purpose solvent used to remove stains, lime, food film, hard
water build up and scale from stainless steel, aluminum, ceramic, glass and plastic surfaces and
equipment in food processing operations. Safe for stainless steel and other hard metal sur faces.
Packaged in 1 Gallon Easy to Use Containers.
Brand and Code # _____________________________________
Packed _____________________________________
8. Walk-in Freezer Cleaner
Cleans walk-in freezers, freezer walls, shelves and floors, and concrete surfaces; removes dirt and
grease and helps to melt ice formations; fast drying formula; resists freezing down to -10°F.
Brand and Code # _____________________________________
Packed _____________________________________
9. Medicated Hand Lotion/Moisturizing Cream
Product must be water repellent protective for skin use against aqueous media such as cleaning
and disinfectant agents, acids, alkalis and water mixed oils. Slightly or unscented, fatty, silicone
free cream of the water in oil emulsion type.
Brand and Code # _____________________________________
Packed _____________________________________
10. Foaming Liquid Hand Soap (USDA approved)
Product must be an anti-microbial hand cleaner with strong washing power and good skin
compatibility. Must clean all light dirt without the use of scrubbers and solvents. Product must
maintain the skin’s natural protective acid mantle, which serves to protect it from bacterial or
fungal infection. Hand soap must be installed at each hand-washing sink in every kitchen and
restroom and maintained as a condition of this contract. The dispense must be included free of
charge and installed at the first visit.
Brand and Code # _____________________________________
Packed _____________________________________
11. Laminated Signage
The safe and effective method of washing, rinsing, and sanitizing (wash, rinse, sanitize)
laminated signage must be displayed at all sites at the multi-compartment sinks.
Brand and Code # _____________________________________
Packed _____________________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 49
12. Paper Towels
Product must be compatible with existing and new dispensers.
Brand and Code # _____________________________________
Packed _____________________________________
13. Test Strip Kits
Product must be provided to the schools to check concentration levels.
Brand and Code # _____________________________________
Packed _____________________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 50
Attachment C
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Offeror Exception Form
Offeror Name: Exception 1 Exception 2
Number and Title of Number and Title: Number and Title:
each section of RFP
that Offeror takes
exception.
Section: Section:
Specific Sentence within Sentence: Sentence:
each section
Alternate Provisions Alternate: Alternate:
proposed by Offeror.
Offeror’s Authorization Signature:
Offeror’s Authorization printed name:
Offeror’s Title:
Date:
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 51
Attachment D
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
DCSD Locations and Addresses
(Attached as a Separate Document to IonWave)
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 52
Attachment E
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Proposed Product Delivery Schedule
(Upload Proposed Delivery Schedule for dispensers, chemicals, and soaps to all
DCSD Locations/Addresses.)
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 53
Attachment F
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
LOBBYING FORM & DISCLOSURE
Disclosure of Lobbying Activities
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure)
1. Type of Federal Action: 2. Status of Federal Action:
a) Contract a) bid/offer/application
b) Grant b) initial award
c) cooperative agreement c) post-award
d) loan
e) loan guarantee 3. Report Type:
f) loan insurance a) initial filing
b) material change
For material change only:
Year _______ quarter _______
Date of last report___________
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Sub awardee,
____ Prime _____ Sub awardee Enter Name and Address of Prime:
Tier______, if Known:
Congressional District, if known: Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable: ____________
8. Federal Action Number, if known: 9. Award Amount, if known:
$
10. a. Name and Address of Lobbying Registrant 11. Individuals Performing Services (including address
(if individual, last name, first name, MI): if different from No. 10a) (last name, first name, MI):
15. Information requested through this form is authorized by title
31 U.S.C. section 1352. This disclosure of lobbying activities is a Signature: __________________________________
material representation of fact upon which reliance was placed by
the tier above when this transaction was made or entered into. This Print Name: _____
disclosure is required pursuant to 31 U.S.C. 1352. This information
will be reported to the Congress semi-annually and will be available Title: _____
for public inspection. Any person who fails to file the required
disclosure shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure. Telephone No.: ____________ Date: _______
Federal Use Only Authorized for Local Reproduction
Standard Form – LLL (Rev. 7-97)
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 54
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub awardee or prime Federal recipient, at the initiation or receipt of a
covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each
payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action.
Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of
Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome
of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted
report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, State, and zip code of the reporting entity. Include Congressional District, if known. Check the
appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify
the tier of the sub awardee, e.g., the first sub awardee of the prime is the 1st tier. Subawards include but are not limited to
subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks “Sub awardee,” then enter the full name, address, city, State and zip code of
the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below
agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of
Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for
Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award
number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFP-DE-90-001.”
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal
amount of the award/loan commitment for the prime entity identified in item 4 or 5.
10.(a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995
engaged by the reporting entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different from 10(a).
Enter Last Name, First Name, and Middle Initial (MI).
11.The certifying official shall sign and date the form, print his/her name, title, and telephone number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control
Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated
to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including
suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 55
Attachment G
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
AD-1047 OMB No. 0505-0027
Expiration Date: 09/30/2025
Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary
Covered Transactions
The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. § 552a, as amended). This certification is required by the
regulations implementing Executive Order 12549, Debarment and Suspension, and 2 CFR § 180.335, Participants' responsibilities. The regulations
were amended and published on August 31, 2005, in 70 Fed. Reg. 51865-51880. Copies of the regulations may be obtained by contacting the
Department of Agriculture agency offering the proposed covered transaction.
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of
information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0505-0027. The time required
to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The provisions of appropriate
criminal or civil fraud, privacy, and other statutes may be applicable to the information provided.
(Read instructions on page two before completing certification.)
A. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, or proposed for debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency;
2. Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)
with commission of any of the offenses enumerated in paragraph (A.2.) of this certification; and
4. Have not within a 3-year period preceding this application/proposal had one or more public transactions (Federal, State or
local) terminated for cause or default.
B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
ORGANIZATION NAME PR/AWARD NUMBER OR PROJECT NAME
NAME(S) AND TITLE(S) OF AUTHORIZED REPRESENTATIVE(S)
SIGNATURE DATE
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees,
and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity
(including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or
reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing
deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.)
should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-
8339. Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program
Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a
copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant
Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. USDA is
an equal opportunity provider, employer, and lender.
Instructions for Certification
(1) By signing and submitting this form, the prospective primary participant is providing the certification set out on
page 1 in accordance with these instructions.
(2) The inability of a person to provide the certification required below will not necessarily result in denial of participation in
this covered transaction. The prospective participant must submit an explanation of why it cannot provide the certification
set out on this form. The certification or explanation will be considered in connection with the Department or agency's
determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a
certification or an explanation will disqualify such person from participation in this transaction.
(3) The certification in this clause is a material representation of fact upon which reliance was placed when the Department or
agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department or
agency may terminate this transaction for cause or default.
(4) The prospective primary participant must provide immediate written notice to the Department or agency to which this
proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
(5) The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant,"
"person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have
the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549, at 2 CFR
Parts 180 and 417. You may contact the Department or agency to which this proposal is being submitted for assistance in
obtaining a copy of those regulations.
(6) The prospective primary participant agrees by submitting this form that, should the proposed covered transaction be
entered into, it may not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the
Department or agency entering into this transaction.
(7) The prospective primary participant further agrees by submitting this form that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transactions," provided by the Department or agency entering into this covered transaction, without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions.
(8) A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not required to, check the General Services Administration’s
System for Award Management Exclusions database.
(9) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of a participant is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
(10) Except for transactions authorized under paragraph (6) of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal
Government, the Department or agency may terminate this transaction for cause or default.
Form AD-1047 (REV 12/22)
age 2 of 2
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 57
Attachment H
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Critical Paragraphs
Offerors must put their initials in the space provided in front of each critical paragraph and
sign below. Initials signify that the information has been read and the offeror agrees to
comply with the requirement, stipulations, terms and conditions. Attach and label “Critical
Paragraph.”
1) ____ This RFP does not commit DCSD to any offeror to this RFP. DCSD is not liable for any costs
incurred by an offeror in responding to this RFP. There is no guarantee of any offeror receiving an
award or contract as a result of submitting a response to this RFP.
2) ____ Any news release or publicity pertaining to any phase of this RFP will be the responsibility of DCSD
and must be cleared through DCSD’s Department of Communications and Community Relations.
3) ____ It is the responsibility of offerors to make themselves aware of and to comply with any addenda,
questions and answers posted to the DCSD website in relation to this RFP. All addenda must be
printed, signed by the certifying official and included in the RFP submittals. Failure to do so will
cause the offeror to be deemed non-responsive to the requirements of this RFP.
4) ____ Offerors to the RFP agree to fully indemnify DCSD as stated in the RFP, Part II, G.
5) ____ Offerors certify that they have not engaged in collusion and guarantee that their response is not
made in conjunction with or on behalf of another party and that they have not been directly or
indirectly induced or acted in any manner to result in restriction of trade or unfair advantage.
6) ____ The DCSD reserves the right to reject any and/or all responses submitted and to waive any
technicalities or minor irregularities in responses received. DCSD reserves the right to award any
resulting contract in the manner that is in the best interest of and most advantageous DCSD.
7) ____ Offeror understands that this solicitation requires Board of Education Approval.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 58
Attachment I
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Offeror’s Client References
(Please copy this form and use one form per reference.)
Attach and label “Offeror’s Client References.”
_______________________________
Company Name Providing Reference
_______________________________
Address City/State/Zip
_______________________________
Name of Contact Person
_______________________________
Telephone Number of Contact Person
_______________________________
Email Address of Contact Person
_______________________________
Date/Duration of Service Relationship
Describe in Detail Services Provided (use additional sheets if necessary):
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Important! This is a vital part of your RFP submission. DCSD will verify client references.
It is advisable that you inform your reference contact person that you have listed them for
reference.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 59
Attachment J
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Statement of Confidentiality and Non-Disclosure
Any non-public information made available to the offeror by DCSD in relation to this RFP shall be
used only for those purposes outlined in the RFP document and shall not be used in any other way
without the written permission of the DCSD.
If the offeror is uncertain about the proposed use of information provided in relation to this RFP,
the offeror shall consult with the DCSD RFP contact person as identified in the RFP document for
clarification.
The offeror agrees to assume full responsibility for protecting the confidentiality of DCSD records
that are not public information. Such information may include but is not limited to student and
employee data and other written and oral information of a personal and/or confidential nature, which
shall be safeguarded by the offeror to ensure that it is not improperly disclosed.
__________________________________
Offeror Company Name
__________________________________
Company Representative
__________________________________
Date
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 60
Attachment K
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Conflict of Interest
Upload this documentation under the Response Attachment tab via IonWave titled “CONFLICT OF INTEREST”
Bidder shall use its best efforts to disclose with their proposal the name of any officer, director, or agent who also is a DCSD
employee, agent, representative, contractor, immediate family member (spouse, child, sibling, or parent or the spouse of a
child, sibling or parent) or DeKalb County Board of Education member. Bidders shall also disclose the name of any DCSD
employee, agent, representative, contractor, immediate family member or board member who owns, directly or indirectly, an
interest in five percent or more in the Bidder’s company or any of its branches. In the event the Bidder was aware of a conflict
of interest prior to the award of the contract and did not disclose the conflict DCSD may, at its discretion, terminate the contract
for default. The Bidder further agrees that, if after award, a conflict of interest is discovered, an immediate and full disclosure
in writing must be made to the DCSD Purchasing Department which must include a description of the action which the Bidder
has taken or proposes to take to avoid or mitigate such conflicts. If a conflict of interest is determined to exist, DCSD may, at
its discretion, cancel the contract. Bidders shall certify that their response to this Bid is impartial, at arms-length, and free of
any conflict of interest at this time, unfair advantage, or personal benefit to any DCSD official.
Bidder must sign below acknowledging the above statement.
Signature of Company Representative:
____________________________________
Company Name/Certifying Official Signature
Date: _____________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 61
Attachment L
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Non-Collusion
Upload this documentation under the Response Attachment tab via IonWave titled “NON-
COLLUSION”
Bidders shall fully certify that they, as an individual or as an engaging official of a formal business entity,
have not entered into any agreement, participated in collusion, or otherwise taken any action in restraint
of free and competitive responses to this bid. Further, bidders guarantee that their response are not
made in conjunction with or on behalf of another party and that they have not been directly or indirectly
induced in any manner or taken any action to result in a restriction of trade or in an unfair advantage.
Bidder must sign below acknowledging the above statement.
Signature of Company Representative:
______________________________________
Company Name/Certifying Official Signature
Date: _____________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 62
Attachment M
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
Civil Rights Statement And Assurance
The DeKalb County School District hereby agrees that it will comply with:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.);
ii. Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.);
iii. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794);
iv. Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.);
v. Title II and Title III of the Americans with Disabilities Act (ADA) of 1990 as amended by the ADA
Amendment Act of 2008 (42 U.S.C. 12131-12189);
vii. Executive Order 13166, "Improving Access to Services for Persons with Limited English
Proficiency." (August 11, 2000);
vii. All provisions required by the implementing regulations of the Department of Agriculture (USDA)
(7 CFR Part 15 et seq.);
ix. Department of Justice Enforcement Guidelines (28 CFR Parts 35, 42 and 50.3);
ix. Food and Nutrition Service (FNS) directives and guidelines to the effect that, no person shall, on the
grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be
denied the benefits of, or otherwise be subject to discrimination under any program or activity for
which the Program applicant receives Federal financial assistance from USDA; and hereby gives
assurance that it will immediately take measures necessary to effectuate this Agreement.
x. The USDA non-discrimination statement that in accordance with Federal civil rights law and U.S.
Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies,
offices, and employees, and institutions participating in or administering USDA programs are
prohibited from discriminating based on race, color, national origin, religion, sex, gender identity
(including gender expression), sexual orientation, disability, age, marital status, family/parental
status, income derived from a public assistance program, political beliefs, or reprisal or retaliation
for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases
apply to all programs).
This assurance is given in consideration of and for the purpose of obtaining any and all Federal financial
assistance, grants, and loans of Federal funds, reimbursable expenditures, grant, or donation of Federal
property and interest in property, the detail of Federal personnel, the sale and lease of, and the permission
to use Federal property or interest in such property or the furnishing of services without consideration or at
a nominal consideration, or at a consideration that is reduced for the purpose of assisting the recipient, or
in recognition of the public interest to be served by such sale, lease, or furnishing of services to the recipient,
or any improvements made with Federal financial assistance extended to the Program applicant by USDA.
This includes any Federal agreement, arrangement, or other contract that has as one of its purposes the
provision of cash assistance for the purchase of food, and cash assistance for purchase or rental of food
service equipment or any other financial assistance extended in reliance on the representations and
agreements made in this assurance.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 63
By accepting this assurance, the DeKalb County School District agrees to compile data, maintain records, and submit
records and reports as required, to permit effective enforcement of nondiscrimination laws and permit authorized USDA
personnel during hours of program operation to review and copy such records, books, and accounts, access such
facilities and interview such personnel as needed to ascertain compliance with the nondiscrimination laws. If there are
any violations of this assurance, the Department of Agriculture, FNS, shall have the right to seek judicial enforcement
of this assurance. This assurance is binding on the DeKalb County School District, its successors, transferees, and
assignees as long as it receives assistance or retains possession of any assistance from USDA. The person or persons
whose signatures appear below are authorized to sign this assurance on behalf of the DeKalb County School District.
Signature: ___________________________________________________________________
Title: _______________________________________________________________________
Printed Name: _______________________________________________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 64
Attachment N
RFP 25-20
SCHOOL NUTRITION SANTITATION TRAINING SERVICES and MATERIALS
IMMIGRATION & SECURITY CERTIFICATION
If you are providing service, performing work or delivering goods to the DeKalb County Board of
Education/DeKalb County School District including, but not limited to schools, warehouses and central
offices, the applicable Georgia Security and Immigration Compliance documents found here must be
completed, signed, notarized and submitted with your bid/proposal. Failure to provide this document with
your bid/proposal will result in the disqualification of the bid/proposal.
1) Offeror/Bidder (the “Offeror”) shall at all times comply with the Georgia Security and Immigration
Compliance Act, as amended, O.C.G.A. § 13-10-90 et. Seq.
2) In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603
and the Georgia Security and Immigration Compliance Act, as amended by the Illegal Immigration
Reform Act of 2011, O.C.G.A. § 13-10-90 et. Seq. (collectively the “Act”), the Offeror MUST INITIAL the
statement applicable to Offeror below:
(a) _______ (Initial here): order to comply with the Act; is authorized to use and uses the federal
authorization program under the federal work authorization user identification number issued on the
date of authorization below; will continue to use the authorization program through out the contract
period; Offeror further warrants and agrees Offeror shall execute and return any and all affidavits
required by the Act and the rules and regulations issued by the Georgia Department of Labor as set
forth at Rule 300-10-1-.01 et. Seq. [Offerors who initial (a) must attach and return a signed, notarized
Contractor Affidavit and Agreement with the Contract if awarded];
or
(b) _______ (Initial here): Offeror warrants that he/she does not employ any other persons, and he/she
does not intend to hire any employees or to perform the Contract. [Offerors who initial (b) must attach
and return a signed, notarized Affidavit of Exception with the Contract if awarded];
or
3) I________ (Initial here): Offeror is an individual who is licensed pursuant to Title 26 or Title 43 or by
the State Bar of Georgia and is in good standing when such contract is for services to be rendered by
such individual and thus does not have to provide an affidavit.
4) _____ (Initial here) Offeror will not employ or contract with any subcontractor in connection with a
covered contract unless the subcontractor is registered, authorized to use, and uses the federal work
authorization program; and provides Offeror with all affidavits required by the Act and the rules and
regulations issued by the Georgia Department of Labor as set forth at Rule 300 -10-1-.01 et. Seq.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 65
5) _____ (Initial here) Offeror agrees that, if Offeror employs or contracts with any sub-contractor in
connection with the covered contract under the Act and DOL Rules 300-10-1- .01, et seq that Offeror
will secure from each sub -contractor at the time of the contract the sub-contractor’s name and address,
the employee-number applicable to the sub-contractor, the date the authorization to use the federal
work authorization program was granted to sub-contractor; the subcontractor’s attestation of the
subcontractor’s compliance with the Act and Georgia Department of Labor Rule 300-10-1-.01, et seq.;
and the subcontractor’s agreement not to contract with sub-subcontractors unless the sub-subcontractor
is registered, authorized to use, and uses the federal work authorization program; and provides
subcontractor with all affidavits required by the Act and the rules and regulations issued by the Georgia
Department of Labor as set forth at Rule 300-10-1-.01 et. Seq.
6) ______ (Initial here) Offeror agrees to provide the DeKalb County School District with all affidavits of
compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia Department of Labor Rules 300-
10-1-.01, et seq within five (5) business days of receipt.
_____________________________ ______________________________
Signature Date
_____________________________ ______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number
Firm Name: __________________________________________________________
Street/Mailing Address: ________________________________________________
City, State, Zip Code: __________________________________________________
Telephone Number: ___________________________________________________
Email Address: _______________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires: ___________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 66
DEKALB COUNTY SCHOOL DISTRICT
Offeror E-Verify Affidavit
By executing this affidavit, the undersigned Offeror verifies its compliance with Immigration Reform and Control Act of 1986
(IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the
DeKalb County School District has registered with, is authorized to use and uses the federal work authorization program
commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and
deadlines established by federal law and regulation. Furthermore, the undersigned Offeror will continue to use the federal work
authorization program throughout the contract period. Offeror hereby attests that its federal work authorization user
identification number and date of authorization are as follows:
Federal Work Authorization User Identification number:
Date of Authorization:
Name of Project: SCHOOL NUTRITION SANITATION TRAINING
SERVICES & MATERIALS
Solicitation Number (if applicable): RFP 25-20
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____, ____, 202__ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 20___.
Notary Public
My Commission Expires:
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 67
DEKALB COUNTY SCHOOL DISTRICT
Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively
that the individual firm or corporation which is engaged in the physical performance of services on behalf of the DeKalb County
School District has registered with, is authorized to use and uses the federal work authorization program commonly known
as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established
in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program
throughout the contract period and the undersigned contractor will contract for the physical performance of services in
satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required
by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of
authorization are as follows:
Federal Work Authorization User Identification number:
Date of Authorization:
Name of Subcontractor:
Name of Project: SCHOOL NUTRITION SANITATION TRAINING
SERVICES & MATERIALS
Solicitation Number (if applicable): RFP 25-20
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____, ____, 202__ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 20___.
Notary Public
My Commission Expires:
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 68
DEKALB COUNTY SCHOOL DISTRICT
Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively
that the individual, firm or corporation which is engaged in the physical performance of services under a contract with
_________________________________________ on behalf of the DeKalb County School District has registered with, is
authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent
replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract
period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract
only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-
91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to
the contractor within five (5) business days of receipt. Subcontractor hereby attests that its federal work authorization user
identification number and date of authorization are as follows:
Federal Work Authorization User Identification Number:
Date of Authorization:
Name of Subcontractor:
Name of Project: SCHOOL NUTRITION SANITATION
TRAINING SERVICES & MATERIALS
Solicitation Number (if applicable): RFP 25-20
DeKalb County School District
Name of Public Employer:
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____, __________, 202___ in __________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 20___.
Notary Public
My Commission Expires:
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 69
DEKALB COUNTY SCHOOL DISTRICT
Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)
By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A.§ 13-10-91, stating
affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract
for _______________________________________ and ______________________________________ on behalf of the
DeKalb County School District has registered with, is authorized to use and uses the federal work authorization program
commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and
deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal
work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical
performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-
subcontractor with information required by O.C.G.A §13-10-91(b). The undersigned sub-subcontractor shall submit, at the time
of such contract, this affidavit to ___________________________________________________. Additionally, the undersigned
sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to the contractor within five (5)
business days of receipt. Sub-subcontractor hereby attests that its federal work authorization user identification number and
date of authorization are as follows:
Federal Work Authorization User Identification Number:
Date of Authorization:
Name of Sub-subcontractor:
Name of Project: SCHOOL NUTRITION SANITATION
TRAINING SERVICES & MATERIALS
Solicitation Number (if applicable): RFP 25-20
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on ____, __________, 202___ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 20___.
Notary Public
My Commission Expires:
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 70
ATTACHMENT O
SAMPLE SERVICE AGREEMENT
BETWEEN THE
DEKALB COUNTY SCHOOL DISTRICT
AND _______________________
Service Provider: ___________________
Project Name: ___________________
Address: ___________________
___________________
RFP No.: RFP 25-20
Description: School Nutrition Sanitation Training Services &
Materials
70
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 71
THIS SERVICES AGREEMENT and the below referenced documents attached as Exhibits
(hereinafter the “Service Agreement") is made and entered into by and between the DeKalb County School
District (hereinafter the “DCSD”) whose address is 1701 Mountain Industrial Boulevard, Stone Mountain,
Georgia 30083 and ________________________ (hereinafter the "Service Provider") whose physical
address is ________________________. DCSD and Service Provider are referred to herein collectively as
the “Parties” and individually as a “Party.”
WHEREAS, DCSD desires to retain the services of a competent and qualified Service Provider to
provide _______________________________ services; and
WHEREAS, the DCSD has solicited for these services via an advertised request for proposals and
has received numerous responsive proposals thereto; and
WHEREAS, after review and consideration of all responsive proposals, DCSD intends to engage
the Service Provider to provide _______________________________ services; and
WHEREAS, the Service Provider remains agreeable to provide DCSD the
_______________________________ services and represents that it is competent, qualified, capable,
and prepared to do so according to the terms and conditions stated herein;
The Service Agreement consist of:
a. This Service Agreement (Agreement for Services);
b. Request for Proposal (RFP) No. 24-556 (Exhibit A);
c. The Service Provider’s Proposal to the above-numbered RFP, including pricing, and
any applicable Scope of Services and any applicable Payment and Payment Terms
Schedule attached except that objections or amendments by Service Provider that have
not been explicitly accepted by DCSD in writing in this Service Agreement shall not
be included in this Service Agreement and shall be given no weight or consideration;
(Exhibit B);
d. Board Directive Signed by the Superintendent and dated ___________ (Exhibit C);
and
e. Notice of Award dated ___________ (Exhibit D).
This Service Agreement together with the aforementioned exhibits collectively forms the Service
Agreement. All prior and contemporaneous negotiations and Service Agreements between the Parties on
the matters contained in this Service Agreement are expressly merged into and superseded by this Service
Agreement. DCSD shall not be bound by any additional terms and conditions, including but not limited to,
terms and conditions related to any provided service or good, limitations of the Service Provider’s liability
or any other third party's liability, limitation of warranties, packaging, invoices, service catalog, brochure,
technical data sheet, electronic disclosures, electronic Service Agreements, or other document which
attempts to impose any conditions at variance with or in addition to the terms and conditions of this Service
Agreement.
Any inconsistency or conflict among the specific provisions of this Service Agreement shall be resolved as
follows:
a. First, by giving preference to the specific provisions of this Service Agreement and
any change orders or modifications issued after execution of this Service Agreement;
b. Second, by giving preference to the specific provisions of the RFP attached hereto as
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 72
Exhibit “A;”
c. Third, by giving preference to the specific provisions of Service Provider’s Proposal,
including pricing and any applicable Scope of Services and any applicable Payment
and Payment Terms Schedule attached hereto as Exhibit “B,” except that objections
or amendments by Service Provider that have not been explicitly accepted by DCSD
in writing in this shall not be included in this Service Agreement and shall be given no
weight or consideration.
NOW, THEREFORE, in consideration of the mutual promises, covenants and Service
Agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged by the Parties, DCSD and the Service Provider agree as follows:
ARTICLE 1
PARTIES TO THE SERVICE AGREEMENT
The DCSD’s address and its contact person are:
DeKalb County School District
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
Attention: _______________________________
Phone: ____________
Fax: ____________
Email: _______________________
With a copy to:
DeKalb County School District
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
Attention: Dr. Vasanne S. Tinsley, Interim Superintendent
The Service Provider’s contact information is:
Company Name: _____________________
Address: _____________________
_____________________
Contact Person: _____________________
Title: _____________________
Phone No. Office: _________________________
Email: __________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 73
Any notice or consent required to be given by or on behalf of any Party hereto to any other Party
hereto shall be in writing an shall be sent to DCSD or to the Service Provider by (a) registered or certified
United States mail, return receipt requested, postage prepaid, (b) personal delivery, or (c) overnight courier
service. All notices sent to the above addresses shall be binding unless said address is changed, and
provided in writing to the other Party, no less than fourteen days before such notice is sent.
ARTICLE 2
DURATION OF AGREEMENT
2.1 Agreement Term. The term of this Service Agreement begins on the date executed by
the last Party to execute below (hereinafter the “Effective Date”). The performance period for this
Service Agreement is one (1) year from the Effective Date.
2.2 Agreement Renewal. In addition to the base period of one (1) year, there are four (4) one-
year optional renewal terms (each a "Renewal Term") to be exercised at the sole discretion and approval
of DCSD. Additionally, as required by O.C.G.A. § 20-2-506, this Service Agreement shall terminate
absolutely and without further obligation on the part of DCSD at the close of the calendar year in which
it was executed and at the close of each succeeding calendar year for which it may be renewed, but
shall be automatically renewed for each subsequent calendar year during the term unless
DCSD terminates this Service Agreement, by providing Service Provider with thirty (30) days advance
notice of termination prior to the end of the calendar year. Renewal will depend upon the best interests
of the DCSD, funding, and Service Provider’s performance subject to the other termination methods
available to the DCSD herein.
2.3 Total Obligation. Pursuant to O.C.G.A § 20-2-506(b), DCSD’s total obligation under this
Agreement is as follows:
FY 2024 $_______________________
ARTICLE 3
SCOPE OF SERVICES
3.1 DCSD does hereby retain Service Provider to furnish those services and to perform those
tasks (collectively, the “Services”) as further described in (i) the DCSD’s Request for Proposal ________,
to include all attachments and addenda, attached hereto as Exhibit “A” and incorporated herein by reference;
and (ii) the Service Provider’s final responsive thereto, attached hereto as Exhibit “B” and incorporated into
this Agreement by this reference. A complete copy of the Scope of Work section of RFP #24-556, to include
the Service Provider’s final responsive proposal, is attached as Exhibit “B” and made a part of this Service
Agreement.
3.2 Service Provider shall be solely responsible for the professional quality, accuracy,
competence, methodology, and the coordination of all Services performed pursuant to this Agreement.
3.3 DCSD’s review, approval, or acceptance of any of the Service Provider’s Services shall
not be construed to: (i) operate as a waiver of any rights the DCSD possesses under this Agreement; or
(ii) waive or release any claim or cause of action arising out of the Service Provider’s performance or
nonperformance of this Agreement. The Service Provider shall always remain liable to the DCSD in
accordance with applicable law for any and all damages to the DCSD caused by the Service Provider’s
breach of this Agreement.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 74
ARTICLE 4
COMPENSATION
4.1 The Service Provider agrees that the compensation for all services under this Service
Agreement shall be the specific price set forth in the attached Exhibit “A” and Exhibit “B.” There shall be
no add-on charges of any kind.
ARTICLE 5
WORKING RELATIONSHIP
5.1 The Service Provider will function in cooperation with the DCSD’s designated
representative, which is set forth in Article 1 of this Service Agreement. The Service Provider will consult
with the DCSD’s representative before finalizing recommendations or taking action at Program milestones
or other key decision points. The Service Provider shall fully cooperate with the DCSD and, if applicable,
the DCSD’s representative or designee. Such cooperation shall include, without limitation, providing any
requested information to the DCSD’s representative and advising, meeting with, consulting with, and
coordinating with the DCSD’s representative.
5.2 The DCSD shall have the right, at its sole discretion, to demand and require the Service
Provider to remove any employee or subcontractor working for the Service Provider on the Program and to
replace the employee or subcontractor without cost or liability to the DCSD.
5.3 For purposes of safety and otherwise, the Service Provider, at all times, shall ensure its
ability to thoroughly and clearly communicate, in any and all necessary languages, with the DCSD
representative and with the Service Provider’s employees, agents, representatives, and subcontractors. The
Service Provider agrees to employ one or more supervisory-level personnel capable of thoroughly and
clearly communicating, in any and all necessary languages, with the DCSD’s representative and with the
Service Provider’s employees, agents, representatives, and subcontractors, and that such supervisory-level
and language-capable personnel shall be stationed at and assigned to the location(s) or site(s) where, and at
all times when, any and all work or services under this Service Agreement shall be performed.
5.4 The Service Provider shall ensure that any and all electronic devices, computers,
software, hardware, equipment and other similar and related items that are utilized by the Service Provider,
or any entity or person under the Service Provider’s supervision or control, do not harm, or allow harm, to
the DCSD’s computers, systems, networks, and technology. The Service Provider shall take any and all
measures possible to protect the DCSD’s computers, systems, networks, and technology from viruses and
other malicious codes.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 75
ARTICLE 6
INVOICING AND AGREEMENT PRICE
6.1 Invoices. The Service Provider shall submit invoices, to DCSD, for services rendered
pursuant to the attached Exhibit “A” and Exhibit “B.” Invoices will be paid by DCSD within thirty (30)
days after receipt of the invoice from the Service Provider. All invoices shall be submitted by Service
Provider shall be submitted to: Ms. Teresa Adams, School Nutrition Services, DeKalb County School
District, 1780 Montreal Road, Tucker, Georgia, 30084.
6.2 Agreement Price. DCSD shall pay, and the Service Provider shall accept, as full and
complete payment for the Contractor's timely performance of its obligations hereunder the fixed price listed
in Section 2.3. The price set forth in Paragraph 2.3 shall constitute the Agreement Price, which shall not
be modified except where evidence acceptable to DCSD of changed market conditions and indices is
produced. Price modification requests may only be made once annually and, if approved, will only become
effective upon the next renewal of the Agreement. Any such proposed price escalation /de-escalation must
be presented in writing with substantiating proof to DCSD, for approval, a minimum of ninety (90) days
prior to taking effect at the next renewal of the Agreement.
ARTICLE 7
CANCELLATION OR TERMINATION BY DCSD
7.1 DCSD reserves the right to cancel or terminate this Service Agreement at any time for
any reason, with notice in writing to the Service Provider. In the event of cancellation or termination, the
DCSD shall pay to the Service Provider all compensation earned for actual services rendered. Any
cancellation or termination by DCSD shall be effective within thirty (30) business days of the receipt of
such cancellation or termination to Service Provider by DCSD.
7.2 Upon termination of this Service Agreement, the Service Provider shall:
7.2.1 Cease work under the Service Agreement and take all necessary or appropriate
steps to limit disbursements and minimize costs
7.2.2 Immediately cease using and return to the DCSD, any personal property or
materials, whether tangible or intangible, provided by the DCSD to the Service
Provider
7.2.3 Cooperate in good faith with the DCSD and its employees, agents and
contractors during the transition period between the notification of termination
and the substitution of any replacement contractor(s); and
7.2.4 Immediately return to the DCSD any payments made by the DCSD for Services
that were not delivered or rendered by the Service Provider.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 76
ARTICLE 8
INDEPENDENT CONTRACTOR
8.1 The Service Provider and its employees shall perform as an independent contractor and
not an employee or representative of the DCSD. The Service Provider retains sole and exclusive liability
for all contributions, taxes or payments required to be made on account of the Service Provider’s employees
under federal or state income tax laws, unemployment and workers’ compensation acts, social security acts,
and all other legislation requiring employer contributions or withholdings.
8.2 The Service Provider shall maintain strict discipline among all personnel employed at
DCSD, nor shall any person employed on any Program site have in his or her possession any drugs,
alcohol or firearms. Unprofessional conduct, including but not limited to horseplay, wrestling, and fighting,
shall not be permitted or allowed. No employee, subcontractor or representative of the Service Provider
shall use any tobacco product while at any Program site, on any property owned by DCSD or at any function
or event sponsored by or held on behalf of DCSD.
8.3 The Service Provider agrees that the Service Provider is not an employee of DCSD for
purposes of the Patient Protection and Affordable Care Act, 42 U.S.C. § 18001, et seq. (“ACA”), or for any
other purpose. The Service Provider agrees that the Service Provider will be responsible for reporting
requirements under the ACA and certifies that the Service Provider has their own individual health plan
coverage. The Service Provider agrees that the Service Provider shall make the necessary federal, state,
and local filings and returns as required by law at the appropriate times, including, but not limited to, federal,
state, and local income tax (including estimates), filings and returns required by the Self-Employment
Contribution Act, and any other filing or return, required by federal, state, or local government. With
respect to ACA compliance obligations, Service Provider acknowledges and agrees that:
• Service Provider is responsible for filing Form 1094-C and Form 1095-C
with respect to all assigned workers assigned to DCSD;
• Service Provider is responsible for compliance with Internal Revenue
Code Section 4980H with respect to assigned workers;
• If requested by DCSD in connection with any governmental audit or
inquiry, Service Provider will cooperate in furnishing DCSD with detailed
information on assigned workers as reasonably needed for DCSD to
respond to such audit or inquiry, and at no additional charge;
• Service Provider will offer health plan coverage to assigned workers (and
their dependents) that complies with the ACA's minimum value and
affordability requirements and, during the term of their staffing Service
Agreement; and
• In addition to any existing indemnification obligations set forth in Article
20, herein, Service Provider agrees to reimburse DCSD for any penalty or
tax imposed against DCSD with respect to any assigned worker, and to
indemnify and hold harmless DCSD against all liabilities, penalties and
fees that may be imposed upon DCSD, under Internal Revenue Code
Section 4980H(a) or (b); provided that DCSD will provide prompt notice
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 77
to Service Provider of its receipt of any notice of assessment of penalty or
taxes under Code Section 4980H and Service Provider will cooperate fully
with DCSD in contesting such assessment and accepting responsibility for
its assigned workers.
ARTICLE 9
RESPONSIBILITY FOR SERVICES
9.1 In the performance of this Service Agreement, the Service Provider warrants that it shall
consistently render its best efforts and shall exercise that degree of skill and care which others would
exercise in like circumstances and that its Services will be performed without errors or omissions. Service
Provider shall be responsible for the accuracy of its Services and any error and/or omission made by the
Service Provider in any work under this Service Agreement. Services performed by the Service Provider
shall be subject to review and acceptance in stages as required by the DCSD. Acceptance shall not relieve
the Service Provider of its professional obligation to correct, at Service Provider’s own expense, any errors
in the S.
9.2 If Services performed by the Service Provider fail to meet the standards set forth in
Paragraph 9.1, the DCSD may elect to have the Service Provider re-perform, or cause to be re-performed,
at no cost to the DCSD any of the Services which fail to meet said standards where: (i) such failure appears
during the performance of the Service Provider’s Services or within one year from the date of completion
of the Service Provider’s Services, and (ii) the DCSD notifies Service Provider of any such failure within
sixty (60) days of the time that the failure becomes apparent. This Paragraph 9.2 shall not be interpreted to
limit the right of the DCSD to pursue and obtain any and all other remedies against the Service Provider at
law or in equity.
9.3 Service Provider warranties that any goods to be produced to or delivered to DCSD
during the course and scope of work for this Program will be of merchantable quality, free from defects in
materials and workmanship.
9.4 DCSD acknowledges that the Service Provider shall be entitled to rely on the accuracy
and currency of information supplied by the DCSD or by any of the DCSD’s contractors or consultants, or
available from generally accepted reputable sources.
9.5 DCSD MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED.
ARTICLE 10
OWNERSHIP OF WORK PRODUCT
10.1 Any reports, recommendations, estimates, specifications, drawings, technical data,
sketches, computer software, and all other information developed, created, procured or requested by the
Service Provider in connection with its performance under this Service Agreement (the “Information”) shall
be the property of the DCSD. In entering into this Service Agreement, the Service Provider hereby transfers
to the DCSD all rights, title, and interest, including the copyright, in and to the Information.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 78
10.2 Any reports, recommendations, estimates, specifications, drawings, technical data,
sketches, computer software, and all other information developed by equipment vendors or other third
parties that relate to the Program shall be the property of the DCSD. This provision shall not act to transfer
rights of DCSDs of standard software or specification packages for which copyright is retained by the
developer.
10.3 All original technical data, evaluations, reports and other work product of the Service
Provider shall be delivered to the DCSD upon the completion, cancellation or termination of Services under
this Service Agreement within three (3) business days of such completion, cancellation or termination. The
Service Provider may retain one (1) copy of all documents produced by the Contractor for its permanent
file.
ARTICLE 11
ACCOUNTING AND RECORDS
11.1 The Service Provider shall maintain a system of accounting and record keeping for all
Services. Further, the Service Provider will allow the DCSD’s inspection of necessary supporting receipts
and documentation for audit purposes for a period of six (6) years after completion of Services provided
under this Service Agreement.
ARTICLE 12
COMPLIANCE WITH LAWS
12.1 The Service Provider shall comply with all federal, state and local laws, regulations,
ordinances, and DeKalb County Board of Education policies that are in any way applicable to the
performance of its Services under this Service Agreement including but not limited to laws governing
health, safety, the protection or preservation of the environment, and occupational licensing.
ARTICLE 13
EQUAL EMPLOYMENT OPPORTUNITY
13.1 The Service Provider will not discriminate against any worker, employee or applicant
for employment because of race, color, religion, sex, national origin, age, citizenship status, veteran status,
sexual orientation or handicap. The Service Provider will take affirmative action to ensure that applicants
are employed, and that workers are treated during employment, without regard to their race, color, religion,
sex, national origin, age, citizenship status, veteran status, sexual orientation or handicap. Such action shall
include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment, or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship.
ARTICLE 14
CONTINGENCY FEES
14.1 The Service Provider represents that it has not employed and shall not employ any person
other than its own principals and employees to solicit this Service Agreement or any contract with the
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 79
DCSD, and that it has not and shall not pay any person other than its own principals and employees any
fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or
making of this Service Agreement or any other contract with the DCSD
ARTICLE 15
SUBCONTRACTORS
15.1 Service Provider shall manage all work and Services performed under this Service
Agreement. Upon the DCSD’s prior written consent, the Service Provider may subcontract all or part of the
Services to be provided. In such event, the rights and obligations of the Service Provider and the DCSD
will not be diminished.
15.2 All of the Service Provider’s Subcontractors shall be directly responsible to Service
Provider and shall be under the Service Provider’s direct supervision. The Service Provider shall be as fully
responsible and accountable to the DCSD for the acts and omissions of its Subcontractors and of persons
either directly or indirectly employed by Subcontractors in the performance of Services under this Service
Agreement as the Service Provider is for the acts and omissions of persons it directly employs. Other than
the DCSD being a third-party beneficiary to any Service Agreement between the Service Provider and its
Subcontractors, no other contractual relationship between DCSD and any subcontractor is created by any
provision contained in this Service Agreement.
15.3 If the Service Provider utilizes Subcontractor(s) with respect to this Service Agreement
then the Service Provider will require Subcontractor(s) to comply with all terms and conditions of this
Service Agreement including, but not limited to the insurance requirements. The Contractor shall require
all Subcontractors to supply a certificate of insurance as required herein before the Subcontractor
commences any work.
ARTICLE 16
SUCCESSORS AND ASSIGNS
The Service Provider shall not assign its rights hereunder, excepting its right to payment, nor shall
it delegate any of its duties hereunder without the written consent of the DCSD. Subject to the provisions
of the immediately preceding sentence, each Party hereto binds itself, its successors, assigns and legal
representatives to the other and to the successors, assigns and legal representatives of such other Party.
ARTICLE 17
INSURANCE
17.1 The Service Provider and all Subcontractors shall maintain insurance in the types and
coverage amounts shown below, which insurance shall provide coverage for Service Provider during the
term of this Service Agreement. Prior to the date the Service Provider signs this Service Agreement, the
Service Provider shall provide the DCSD with (i) an endorsement from the insurer naming the DeKalb
County School District and The DeKalb County Board of Education as an additional insured under the
liability policies and (ii) certificate(s) verifying that these insurance coverages and limits are in force.
Additional certificates of insurance shall be provided whenever individual policies are renewed (or
replaced) on their anniversary date and at such other times as the DCSD requests.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 80
17.2 If the Service Provider is a joint venture involving two (2) or more entities, then each
independent entity shall satisfy the limits and coverages specified below or the joint venture will be a named
insured under each respective policy specified.
17.3 The insurance requirements of this Service Agreement are:
Type of Insurance Coverage Limits
Workers Compensation $1,000,000
Employer’s Liability $1,000,000 annual aggregate
Comprehensive General Liability $2,000,000 annual aggregate
Including Contractual Liability, $1,000,000 per occurrence
Bodily Injury and Property Damage
Comprehensive Auto Liability $2,000,000 annual aggregate
Bodily Injury and Property Damage $1,000,000 per occurrence
Covering Owned, Hired and Non-Owned Autos
Professional Liability
Umbrella or Excess Insurance
17.4 The Service Provider waives all rights, including rights of subrogation, against the DCSD
and its respective directors, officers, partners, Board Members, officials, agents, insurers, subcontractors,
consultants and employees for damages covered by any type of insurance during and after the completion
of the Work.
17.5 Certificates of Insurance must be executed with the following provisions:
(a) Certificates to contain policy number, policy limits, and policy expiration date of all
policies issued in accordance with this Service Agreement;
(b) Certificates to contain the project number, location of property, name of property and
operations information to which the insurance applies;
(c) Certificates are to be issued to:
DeKalb County School District
DeKalb County Board of Education
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
Attention: Risk Management Department
(d) Certificates shall state that the policy or policies shall not expire, be cancelled or altered
without at least sixty (60) days prior written notice to the DCSD.
(e) Service Provider shall be responsible and have the financial wherewithal to cover any
deductibles or retentions included on the certificate of insurance.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 81
ARTICLE 18
ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
18.1 The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement
for all DCSD Contracts for physical performance of services (i.e. public works contracts).
18.2 Service Provider’s compliance is set forth in Exhibit “B”. The Service Provider warrants and
represents that evidence of the Service Provider and their subcontractor(s)’ compliance by completing the
following forms is included in Exhibit “B” and incorporated herein as reference:
(a) Immigration and Security Certification
(b) Contractor Affidavit
(c) Subcontractor Affidavit
(d) Sub-Subcontractor Affidavit
ARTICLE 19
TERMINATION FOR CAUSE
19.1 Either Party hereto may terminate this Service Agreement upon giving seven (7) days prior
written notice to the other Party in the event that such other Party substantially fails to perform its material
obligations set forth herein. Any Party seeking to terminate this Service Agreement for cause shall, as a
condition precedent to the termination of this Service Agreement, provide the other Party written notice
specifically describing its failure to perform its material obligations and allow that Party thirty (30) days
after receipt of the notice in which to cure any performance deficiency.
ARTICLE 20
INDEMNIFICATION
20.1 The Service Provider agrees to hold harmless and indemnify the DCSD, its Board,
officers, employees and representatives (herein “Released Parties”) from and against any and all liability,
claims, actions, causes of action, losses, damages, demands, suits, judgments, costs and expenses arising
out of bodily injury (including death) to persons, damage to property, or financial loss, including, but not
limited to, any and all costs, expenses, legal fees and liabilities, incurred in and about investigation, defense
or prosecution thereof, to the extent caused in whole or in part by a negligent act, error or omission of the
Service Provider or any subcontractor(s), or as a result of defective Services under this Service Agreement.
20.2 The Service Provider further agrees to release, indemnify, defend and hold harmless the
Released Parties from any and all claims, demands, rights, liabilities and causes of action inuring to the
Service Provider from events over which the Released Parties exercise no control. The Service Provider
further agrees to indemnify, defend and hold harmless the Released Parties from any and all claims,
demands, rights, liabilities and causes of action arising out of DCSD’s performance under this Service
Agreement.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 82
ARTICLE 21
AGREEMENT ADMINISTRATION
21.1 DCSD and the Service Provider have each appointed certain individuals whose names
and phone numbers appear in Article 1 to be their respective representatives in the administration and
performance of this Service Agreement. The DCSD’s representative shall have no power or authority to
change this Service Agreement, or to execute or agree to any change orders. The DCSD may change its
representative or declare a designee by written notice to the Service Provider.
21.2 To be binding against the DCSD, and as a condition precedent thereto, any addition,
deletion or modification to the terms of this Service Agreement must be in writing and signed by the DCSD.
The Service Provider acknowledges that the DCSD does not, and will not be deemed to, waive this
condition precedent under any circumstances.
21.3 Failure of the DCSD or the Service Provider to insist in any one or more instances on
performance of any of the terms and conditions of this Service Agreement, or to exercise any right or
privilege contained in this Service Agreement or the waiver of any breach of the terms and conditions of
this Service Agreement, shall not be considered as creating or constituting a waiver of any such terms,
conditions, rights or privileges, and the same shall continue and remain in force and effect.
21.4 The Service Provider and the DCSD will adhere to all applicable health and safety laws,
rules and regulations including Occupational Safety and Health Administration’s (“OSHA”) Rules and
Regulations effective at the time the work was performed.
21.5 This Service Agreement shall be governed by the laws of the State of Georgia.
ARTICLE 22
PUBLIC RECORDS
22.1 The laws of the State of Georgia, including the Georgia Open Records Act, as provided
in O.C.G.A. Section 50-18-70 et seq., require procurement records and other records to be made public
unless otherwise provided by law.
ARTICLE 23
FORCE MAJEURE
23.1 The Service Provider will not be responsible or liable in any way for delay or failure to
perform its obligations under this Service Agreement during any period which performance is prevented or
hindered by conditions reasonably beyond its control, acts of God, fire, flood, and other unusually adverse
weather conditions, war, embargo, explosions, riots, laws, rules, regulations and order of any governmental
authority.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 83
ARTICLE 24
CAPTIONS
24.1 The headings in this Service Agreement are for the convenience of the Parties hereto and
shall in no way affect the construction or interpretation of this Service Agreement or any part hereof.
ARTICLE 25
ENTIRE SERVICE AGREEMENT
25.1 This Service Agreement constitutes the entire and exclusive Service Agreement between
the Parties with reference to the Services and supersedes any and all prior communications, discussions,
negotiations, understandings, or Service Agreements. This Service Agreement may be amended only by a
writing signed by both the DCSD and the Service Provider. The signature of Service Provider below,
represents to DCSD that he/she is duly authorized to execute and deliver this Service Agreement on behalf
of Service Provider.
ARTICLE 26
MISCELLANEOUS
c. 26.1 Unless otherwise expressly provided to the contrary in this Service Agreement, the
term “day” shall mean calendar day.
d. 26.2 Any claim, dispute or other matter in question arising out of or related to this
Service Agreement shall be subject to mediation as a condition precedent to the institution of legal or
equitable proceedings by either party. If such matter relates to or is the subject of a lien arising out of the
Service Provider’s services, the Service Provider may proceed in accordance with applicable law to comply
with the lien notice or filing deadlines prior to resolution of the matter by mediation. The DCSD and
Service Provider shall endeavor to resolve claims, disputes and other matters in question between them by
mediation which, unless the parties mutually agree otherwise, shall be in accordance with the Mediation
Rules of the American Arbitration Association currently in effect. Request for mediation shall be filed in
writing with the other Party to this Service Agreement and with the American Arbitration Association. The
request may be made concurrently with the filing of a civil action but, in such event, mediation shall proceed
in advance of legal or equitable proceedings, which may be stayed pending mediation for a period of 60
days from the date of filing, unless stayed for a longer period by Service Agreement of the parties or a court
order. The Parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held
in the place where the Program is located, unless another location is mutually agreed upon. Subject to the
express approval of the DeKalb County Board of Education, agreements reached in mediation shall be
enforceable as settlement agreements in any court having jurisdiction thereof.
e. 26.3 The exclusive venue for any civil action arising out of or related to this Service
Agreement shall be in the federal, superior, or state courts of DeKalb County, Georgia. If any civil action
is instituted to interpret, enforce or rescind this Service Agreement, the prevailing party in such lawsuit
shall be entitled to recover, in addition to any other relief awarded, its reasonable attorney fees and other
fees, costs, and expenses of every kind, incurred in connection with the lawsuit.
f. 26.4 If any provision of this Service Agreement or the application thereof to any person
or circumstance shall to any extent be held invalid, then the remainder of this Service Agreement or the
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 84
application of such provision to persons or circumstances, other than those as to which it is held invalid,
shall not be affected thereby, and each provision of this Service Agreement shall be valid and enforced to
the fullest extent permitted by law.
g. 26.5 This Service Agreement may be executed in several counterparts, each of which
shall be deemed an original, and all such counterparts together shall constitute one and the same Service
Agreement. A scanned or photocopy of an original signature shall be deemed an original for purposes of
this Service Agreement.
26.6 Service Provider, and all personnel of Service Provider, agree to a background check. The
Service Provider, and all personnel of Contractor, shall undergo the same criminal background check,
within the last 365 days, as required by DCSD employees. Such background checks will be performed by
DCSD at the expense of the Service Provider. Additionally, any charges against the Service Provider, or
personnel, may be deemed unacceptable in DCSD’s sole discretion regardless of whether dismissed,
expunged, sealed, removed from the record, treated as a “first offender” or dead docketed. Upon receipt
and evaluation of DCSD’s background check results, DCSD may demand that the personnel named in the
check result, not provide services to DCSD premises. Any failure of the Service Provider, or personnel, to
obtain a criminal records background check through DCSD, as stated herein, may result in termination of
any resulting contract between Service Provider and DCSD. Confirmation of background checks must be
submitted in writing prior to commencement of any services to DCSD to: Ms. Carla Smith, Purchasing
Manager III, DeKalb County School District, 1701 Mountain Industrial Boulevard, Stone Mountain,
Georgia, 30083.
26.7 Service Provider shall obtain prior written approval from DCSD’s Department of
Communications before the distribution of any news, press release or any marketing materials, by Service
Provider, which mentions DCSD, DeKalb County Board of Education, or any of the schools or centers
within DCSD, or uses DCSD’s logo or trademark. All requests for prior written approval shall be sent to:
Communications Department, DeKalb County School District, 1701 Mountain Industrial Blvd., Stone
Mountain, Georgia, 30083.
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 85
IN WITNESS WHEREOF, the DCSD and the Service Provider, agreeing to the above terms and
conditions and intending to be legally bound and each acting through persons duly authorized,
have placed their signatures on duplicate original copies of this Service Agreement.
DCSD: SERVICE PROVIDER:
DEKALB COUNTY SCHOOL DISTRICT _________________________
By: By:
[Signature] [Signature] [SEAL]
Mr. Devon Horton, Superintendent Print
Name:___________________________
Title:_______________________________
1701 Mountain Industrial Blvd __________________
Stone Mountain, GA 30083 __________________
Address
__________________________________ __________________________________
[Date of Execution] [Date of Execution]
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 86
EXHIBIT “A”
DeKalb County School District RFP No. 25-20
For
School Nutrition Sanitation Training Services & Materials
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 87
EXHIBIT “B”
Service Provider’s Proposal including pricing
and any applicable Scope of Services
and any applicable Payment and Payment Terms Schedule
attached except that objections or amendments by the
Service Provider that have not been explicitly accepted by DCSD in
Writing In this Service Agreement and Contract shall not be included in
the Contract Documents Or this Service Agreement and shall be given
no weight or consideration
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 88
EXHIBIT “C”
DeKalb County Board of Education Directive
Signed by the Superintendent and dated ________________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 89
EXHIBIT “D”
Notice of Award Letter Dated ______________________
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 90
END OF EXHIBITS
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 91
Attachment P
RFP 25-20
SCHOOL NUTRITION SANTITATION SERVICES and MATERIALS
Signature Page
I certify that I have read this RFP document in its entirety and agree to conform to and
comply with the terms, conditions and requirements of this RFP. I also certify that I am a
duly appointed official of the offering company with the authority to authorize and engage
this RFP submittal. Further, I certify that the contents of the response to this RFP are
true, accurate and complete.
______________________________ _______________________________
Printed Name/Engaging Authorized Position/Title
Company Official
_______________________________
Offeror’s Company Name
_______________________________ ________________________________
Signature/Engaging Authorized E-mail address
Company Official
________________________________
Telephone Number
______________________________
Date
RFP 25-20 SCHOOL NUTRITION SANITATION TRAINING SERVICES & MATERIALS PAGE 92
END OF RFP