Agenda Item
x. E-SPLOST V Project ~ Ratification ~ Evergreen Construction-#370-35 for Chesnut Elementary School Major Building Systems Replacement ~ Change Order No. 2 for Owner Requested Items and Unforeseen Conditions (Not to exceed $806,624) ~ Updated 11.11.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve a Ratification / Change Order No. 2 to Evergreen Construction for a not-to-exceed amount of $806,624 for unforeseen conditions and Owner -DeKalb County School District (“DCSD”) requested items as outlined in the Change Order No. 2 documents.
Why: Approval of Change Order No. 2 will provide additional funds for unforeseen conditions, and Owner (DeKalb County School District) requested items as outlined in the Change Order No. 2 documents for the Chesnut Elementary School Major Building Systems Replacement project.
Approval of Change Order No. 2 meets Strategic Goal Area 6: Organizational Excellence
Details: On August 14, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $7,002,926 from Program Contingency to fund the award of RFP 23-752-018 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:
Chestnut Elementary School - $2,050,000
Druid Hills Middle School - $ 340,661
Laurel Ridge Elementary School - $2,762,265
Woodridge Elementary School - $1,850,000
Change Order No. 02 for Chesnut Elementary School provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of Change Order No. 2 for the total amount of $806,624 due to the unforeseen conditions and additional scope of the Chesnut Elementary School project will be allocated from the general contractor cost code SP5FACCON.37035.GENCONTR under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Change Order No. 2
Chesnut Elementary School Major Systems Replacement
-Unforeseen Conditions and Owner Requested Changes
Scope:
Approval of Change Order No. 2 for expanded scope of work for Owner requested
items and unforeseen conditions to Evergreen Contractors for the Chesnut
Elementary School Major Systems Replacement in the amount of -$806,624.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by Evergreen
Construction.
Background:
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by
DeKalb voters, the Board approved an E-SPLOST V list of projects on December 5,
2016, for $561 million to include various capital renewal, renovations, and classroom
addition projects throughout the district. The Chesnut Elementary School, Druid Hills
Middle School, Laurel Ridge Elementary School, and Woodridge Elementary School
Major Building System Replacement project were included in that list with an initial
construction budget of $19,597,074.
A formal Request for Proposals (RFP) was issued on April 20, 2023, to provide General
Contractor services for the Chesnut Elementary School, Druid Hills Middle School,
Laurel Ridge Elementary School, and Woodridge Elementary School Major Building
System Replacement Project. On August 14, 2023, the Board of Education approved
the award of the project to Evergreen Construction.
The Board of Education also approved an additional request for a budget reallocation
of $7,002,926 from Program Contingency for The Chesnut Elementary School,
Druid Hills Middle School, Laurel Ridge Elementary School, and Woodridge
Elementary School for a total project construction budget of $26,600,000.
This agenda item requests the approval of Change Order No. 2 in the amount of
$806,624 for Evergreen Construction to perform the general contracting work as
outlined by the proposal documents for a total project construction budget of
$8,693,455 for Chesnut Elementary School Major Building System
Replacement.
Conditions impacting Change Order No. 2 include:
• Portable classrooms will not be utilized to relocate students, faculty, and
staff during ESPLOST HVAC Renovations -due to school site limitations and
extensive cost.
• Start of construction was delayed from January 1, 2024, to May 24, 2024-
due to the above item.
• Overall project schedule was compressed significantly (substantial
completion date remained unchanged – August 1, 2024) - due to the above
factors.
• Achievement of the planned completion date without impacting the
students’ Fall Semester incurred extra costs: additional supervision, material
storage and expediting, and overtime fees.
The requested budget addition is based on the costs provided by the project’s
design and construction professionals to support further improvements to
Chesnut Elementary School related to health, safety and security and an ideal
environment for teaching and learning.