Agenda Item
i. Contract Ratification and Extension ~ Ice Cream Products ~ Bid No. 20-22 to Hershey Creamery Company (Not to exceed $342,448 for SY24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the DeKalb County Board of Education (“the Board”) ratify and extend Bid 20-22 School Nutrition Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $342,448.00 for SY24-25. This request extends the agreement from October 1, 2024, through March 31, 2025.
Why: To offer Smart Snacks compliant à la carte snack items to Dekalb County School District (“DCSD”) students during the new solicitation process. Hershey Creamery Company supplies the School Nutrition Program with various ice cream products that meet Child Nutrition, USDA standards for Smart Snacks.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence
Details: Bid 20-22 was approved at the September 9, 2019, Board meeting in the amount not to exceed $220,000. The contract is one (1) year with the option to exercise four (4) - one (1) year renewals. Contract renewal # 4 of 4 ended on September 30, 2024. This ratification and extension allow School Nutrition Services (“SNS”) to continue providing à la carte snack items to DCSD students through March 31, 2025.
Bid 25-22, the new Ice Cream Products solicitation, is currently being finalized for release in November 2024. SNS anticipates an award recommendation during the February 2025 Board meeting.
Hershey Creamery Company is located at 1611 Oakbrook Drive, Gainesville, GA 30507
Financial impact: Funds will be paid from General Ledger account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $342,448 for SY24-25.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, (678) 676-1780
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
HERSCRE-01 SBOWERS1
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 8/11/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT Suzanne Bowers
PRODUCER NAME:
HUB International Three Rivers PHONE FAX
(A/C, No, Ext): (717) 724-0706 (A/C, No):
4507 North Front Street Suite 203
ADDRESS: Suzanne.Bowers@hubinternational.com
E-MAIL
Harrisburg, PA 17110
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Charter Oak Fire Insurance Company 25615
INSURED INSURER B : Travelers Property Casualty Company of America 25674
Hershey Creamery Company INSURER C :
301 S. Cameron St INSURER D :
Harrisburg, PA 17101
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000,000
CLAIMS-MADE X OCCUR
X Y-630-4S907404-COF-24 9/1/2024 9/1/2025 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
300,000
MED EXP (Any one person) $
5,000
PERSONAL & ADV INJURY $
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
2,000,000
POLICY X PRO-
JECT LOC PRODUCTS - COMP/OP AGG $
2,000,000
OTHER: $
B AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
3,000,000
X ANY AUTO X TC2J-840-2J70232-7-TIL-24 9/1/2024 9/1/2025 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
PROPERTY DAMAGE
X HIRED
AUTOS ONLY X NON-OWNED
AUTOS ONLY (Per accident) $
$
B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
10,000,000
EXCESS LIAB CLAIMS-MADE CUP-7T567573-24-NF 9/1/2024 9/1/2025 AGGREGATE $
10,000,000
DED X RETENTION $ 10,000 $
A WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
Y/N UB-6T830032-24-51-K 9/1/2024 9/1/2025 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
1,000,000
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
DCSD is named as additional insured on a primary and non-contributory basis, if and to the extent, required by written contract with the policyholder. 30 day
Notice of Cancellation applies.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County School District ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083-1027
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