Agenda Item
v. E-SPLOST V Project ~ Ratification ~ Evergreen Construction #344-35 for Midvale Elementary School Major Systems Replacement ~ Change Order No. 4 for Owner Requested Items and Unforeseen Conditions (Not to exceed $1,185,031) ~ Updated 11.11.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $1,185,031 from Program Contingency to the Contractor cost code.
It is also requested that the DeKalb County Board of Education approve Change Order No. 4 to Evergreen Construction for the Midvale Elementary School Major Systems Replacement project in the amount of $1,185,031 which will be funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 4 will provide additional funds for unforeseen conditions, and Owner (DeKalb County School District - DCSD) requested items as outlined in the Change Order No. 4 documents for the Midvale Elementary School Major Systems Replacement project.
Approval of Change Order No. 4 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $12,227,935 from Program Contingency to fund the award of RFP 23-752-022 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:
Midvale Elementary School - $5,440,435
Dekalb High School of Technology -South - $6,787,500
Change Order No. 04 for Midvale Elementary School Major Systems Replacement provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of Change Order No. 4 for the total amount of $1,185,031, due to the unforeseen conditions and additional scope of the Midvale Elementary School Major Systems Replacement project is a budget reallocation of $1,185,031 from program contingency SP5MANG.60235.PRGCONTIN to the general contractor cost code SP5FACCON.34435.GENCONTR. under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Midvale Elementary School
Change Order No. 3 & 4 - Breakdown
PCO # Description Cost Unforeseen Condition AHJ Revisions Design Revisions Owner Request Allowance Change Order #3 Change Order #4
3R1 Issued for Construction Documents, Received on 11/8/23 $ 88,678 $ 88,678 $ 88,678
6 Abatement Unit Rates Associated with ACM Reports Provided by DCSD $ - $0.00 $ -
8 RFI #015 - Enlarged Toilet Plans $ 983 $ 983 $ 983
9 RFI #016 - P3, P4, P5, & P6 Motor Configuration $ 4,462 $ 4,462 $ 4,462
10R1 ASI #01, dated 3 15 24, Elevator Shaft and Clinic Revisions $ 48,617 $ 48,617 $ 48,617
11 RFI #18 - Toilet Accessories: Paper Towel Dispensers $ (1,609) $ (1,609) $ (1,609)
12A RFI #25 - Flooring: Stair Tread Selection $ 3,241 $ 3,241 $ 3,241
13 Submittal 08-71 00-03 - Door Hardware - New Hardware in lieu to Existing to Remain $ 32,093 $ 32,093 $ 32,093
14 Furnish and Install New Kiln $ 5,331 $ 5,331 $ 5,331
15 ICN Low Voltage (WAPS, Access Controls, & Security Systems) Safe-Off as Requested by DCSD $ 15,368 $ 15,368 $ 15,368
16 Reconciliation of Relocation & Cleaning Allowance $ (219) $199,781.00 $ (219)
17 Reconciliation of Permit Review Comments and Fire, Life Safety Allowance $ (1,834) $48,166.00 $ (1,834)
18 Schedule Impacts Associated with Early Access $ 536,705 $ 536,705 $ 536,705
19 Abatement of Asbestos Containing Materials $ 179,674 $ 179,674 $ 179,674
20 RFI #034 - Fencing Wind Screen $ 999 $ 999 $ 999
21 RFI #013 - New Penetration for Relief Duct $ 16,224 $ 16,224 $ 16,224
22 RFI #035 - Existing Sewer Line Conflict with Elevator Pit $ 9,081 $ 9,081 $ 9,081
23R1 Replace Roof Drains Conflicting with HVAC and Insulate for Code Compliance $ 8,138 $ 8,138 $ 8,138
25 Adjustment to Wheelchair Lift Placement and Heights due to Existing Conditions $ 9,417 $ 9,417 $ 9,417
026 Foundation for CMU Wall In Lower Level Stairwell $ 5,214 $ 5,214 $ 5,214
29 Raise Existing RTU Curbs to Accommodate New Roof Insulation Thickness $ 76,936 $ 76,936 $ 76,936
30 Service Existing RTU's to Ensure Proper Functionality $ 9,081 $ 9,081 $ 9,081
31 Clinic Countertop and Sink Revisions as Requsted by DCSD on 7/10/24 $ 8,530 $ 8,530 $ 8,530
33 Low Voltage, Security and Access Control Cabling to Gym $ 20,548 $ 20,548 $ 20,548
34 Replace Kitchen ACT Tile with Wipeable Tile (see punchlist) $ 7,132 $ 7,132 $ 7,132
35 FAID Elevator Access Cage for Code Compliance $ 1,060 $ 1,060 $ 1,060
36 Fire Alarm Revisions due to Existing Conditions $ 42,411 $ 42,411 $ 42,411
37 Additional Floor Tile In Room 133.6 $ 2,469 $ 2,469 $ 2,469
38 New Doors and Frames at Special Ed Classrooms and Klin Room $ 23,390 $ 23,390 $ 23,390
39 RFI #038 Kiln Electrical Requirements Clarification $ 25,140 $ 25,140 $ 25,140
40 New Sidewalk for Safe Means of Egress for Students Per FM Request on 7/18/24 $ 7,529 $ 7,529 $ 7,529
42 Repair Existing Plumbing Fixtures in Principals RR $ 1,513 $ 1,513
43 Relocate GFI's in Special Ed Classrooms $ 1,865 $ 1,865 $ 1,865
44 Relocate Power for Trash Compactor $ 1,748 $ 1,748 $ 1,748
45 Replace Water Closets in Pre-K Classrooms with Kiddie Size $ 5,243 $ 5,243 $ 5,243
46.1 Teacher Lounge Countertops, Sinks, & Outlet Revisions as Requested by DCSD $ 24,019 $ 24,019 $ 24,019
47 Furnish and Install Quarry Tile in Existing Kitchen Locker and Kiln Room 124.1 $ 8,116 $ 8,116 $ 8,116
48 RFI #029 - Wheelchair Lift Power Requirements $ 1,340 $ 1,340 $ 1,340
49 AHJ Life Safety Requirements for Boiler and Hot Water Heaters $ 3,741 $ 3,741 $ - $ 3,741
50 Unforeseen Chase and Toilet Demolition $ 4,855 $ 4,855 $ 4,855
51 Repair Existing Ductwork in Room 112 $ 1,752 $ 1,752 $ 1,752
53 Wheelchair Lift Guardrail Structural Revisions $ 1,216 $ 1,216 $ 1,216
54 Revisions to Clinic Door Swings $ 5,289 $ 5,289 $ 5,289
55 Add CMU Chase for HVAC Piping in Boys Restroom 113.1 $ 2,684 $ 2,684 $ 2,684
56 Cleaning of Existing RTU Grilles $ 6,711 $ 6,711 $ 6,711
58 Lower Level Classroom Door Lite Installation $ 4,994 $4,994.00 $ 4,994
61 Provide Permanent Power to Monument Sign $ 1,499 $ 1,499 $ 1,499 .
Totals $ 1,261,374 $951,193.00 $12,330.00 $77,545.00 $220,846.00 $247,947.00 $76,343.00 $1,185,031.00 $1,261,374.00 $0.00
NOTES