Agenda Item
ii. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # 152610 ~ Southeastern Paper Group an Affiliate of ENVOY Solutions (Not to exceed $1,500,000) ~ Updated 11.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the use of the cooperative agreement - OMNIA Partners Cooperative contract No. 152610 Contract between DeKalb County School District (“DCSD”) and Southeastern Paper Group (a distributor/affiliate of ENVOY Solutions) for goods in accordance with the terms and conditions contained therein not to exceed $1,500,000.
Why: Approval of the use of the Cooperative Agreement with Southeastern Paper Group through OMNIA Partners will provide goods and services in support of DCSD’s custodial requirements. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area VI: Organizational Excellence
Details: The Division of Operations is requesting approval to use the OMNIA Cooperative Contract #152610. On February 21, 2024, OMNIA RFP # 24-S824 was issued for Comprehensive Operational and Janitorial Supplies and Solutions from which the Supplier - WAXIE’S Enterprises, LLC, and its affiliate, BradyPLUS were awarded a contract based on their proposal to the RFP (Request for Proposal). WAXIE’s Enterprise LLC/BradyPLUS were acquired as distribution companies under the Envoy Solutions umbrella. Subsequently, any contract awards to any of the acquired distribution/affiliates companies under Envoy Solutions, LLC can be used by any distributor/affiliate. Southeastern Paper is an Envoy Solutions distributor/affiliate.
OMNIA Solutions- 5001 Aspen Grove Drive, Franklin, TN 37067
Envoy Solutions, LLC - 2101 Claire Court, Glenview, IL 60025
Sutheastern Paper - 50 Old Blackstock Rd., Spartanburg, SC 29301
The contract effective date between OMNIA and WAXIE’s Enterprises/BradyPLUS is June 1, 2024. There is an initial three (3) year agreement from June 1, 2024, through May 31, 2027, with the option to renew for two (2) additional one -year (1) periods through May 31, 2029.
DCSD requests approval to use the cooperative agreement (between OMNIA and WAXIE’s Enterprises/Brady PLUS) for the remainder of the initial one (1) year contract term with subsequent renewals approved by the Board on an annual basis. The initial agreement between DeKalb County School District and Southeastern Paper Group shall be effective from November 11, 2024, through May 31, 2025.
Financial impact: The financial impact of the cooperative agreement with Southeastern Paper Group will be allocated from various General Fund charge codes under the Business Services Department, not to exceed $1,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
OMNIA Partners Contract #152610 – WAXIE’s Enterprises, LLC/BradyPLUS
– Southeastern Paper Group
Scope: Cooperative Agreement with Southeastern Paper Group through OMNIA
Partners to provide goods and services in support of the district’s custodial
requirements. By utilizing this agreement DCSD will have access to the fixed
pricing that has been competitively solicited and awarded. The contract is NTE
$1,500,00.00.
Contract Term:
The OMNIA Partners Contract No. 152610 is an initial three (3) year agreement
from June 1, 2024, through May 31, 2027, with the option to renew for two (2)
additional one -year (1) periods through May 31, 2029.
DCSD requests approval to use the cooperative agreement (between OMNIA and
WAXIE’s Enterprises/Brady PLUS) for the remainder of the initial one (1) year term,
November 11, 2024, through May 31, 2025, with the option to renew on an
annual basis with Board of Education approval.
Solicitation Process
On February 21, 2024, OMNIA RFP # 24-S824 was issued for Comprehensive
Operational and Janitorial Supplies and Solutions from which the Supplier –
WAXIE’S Enterprises, LLC, and its affiliate, BradyPLUS were awarded a contract
based on their proposal to the RFP (Request for Proposal). WAXIE’s Enterprise
LLC/BradyPLUS were acquired as distribution companies under the Envoy Solutions
umbrella. Subsequently, any contract awards to any of the acquired
distribution/affiliates companies under Envoy Solutions, LLC can be used by any
distributor/affiliate. Southeastern Paper Group (SPG) is an Envoy Solutions
distributor/affiliate.
Award Process
Pursuant to Board Policy DJE (Purchasing), Paragraph III -D(3)(d), Exceptions to
Competitive Selection are allowed when the purchase is made through contracts
formally solicited and obtained by the State of Georgia, the Federal Government, or
some other government agency. The Purchasing Department shall be authorized to
make purchases through inter-governmental and educational cooperative, alliances,
and consortiums to achieve cost savings and administrative efficiencies based on
economics of scale.
In accordance with Board Policy DJE Paragraph III D(3)(d), Southeastern Paper Group
was selected to provide goods and services in support of DCSD’s custodial
requirements.