Agenda Item
ii. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # 152610 ~ Southeastern Paper Group an Affiliate of ENVOY Solutions (Not to exceed $1,500,000) ~ Updated 11.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the use of the cooperative agreement - OMNIA Partners Cooperative contract No. 152610 Contract between DeKalb County School District (“DCSD”) and Southeastern Paper Group (a distributor/affiliate of ENVOY Solutions) for goods in accordance with the terms and conditions contained therein not to exceed $1,500,000.
Why: Approval of the use of the Cooperative Agreement with Southeastern Paper Group through OMNIA Partners will provide goods and services in support of DCSD’s custodial requirements. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area VI: Organizational Excellence
Details: The Division of Operations is requesting approval to use the OMNIA Cooperative Contract #152610. On February 21, 2024, OMNIA RFP # 24-S824 was issued for Comprehensive Operational and Janitorial Supplies and Solutions from which the Supplier - WAXIE’S Enterprises, LLC, and its affiliate, BradyPLUS were awarded a contract based on their proposal to the RFP (Request for Proposal). WAXIE’s Enterprise LLC/BradyPLUS were acquired as distribution companies under the Envoy Solutions umbrella. Subsequently, any contract awards to any of the acquired distribution/affiliates companies under Envoy Solutions, LLC can be used by any distributor/affiliate. Southeastern Paper is an Envoy Solutions distributor/affiliate.
OMNIA Solutions- 5001 Aspen Grove Drive, Franklin, TN 37067
Envoy Solutions, LLC - 2101 Claire Court, Glenview, IL 60025
Sutheastern Paper - 50 Old Blackstock Rd., Spartanburg, SC 29301
The contract effective date between OMNIA and WAXIE’s Enterprises/BradyPLUS is June 1, 2024. There is an initial three (3) year agreement from June 1, 2024, through May 31, 2027, with the option to renew for two (2) additional one -year (1) periods through May 31, 2029.
DCSD requests approval to use the cooperative agreement (between OMNIA and WAXIE’s Enterprises/Brady PLUS) for the remainder of the initial one (1) year contract term with subsequent renewals approved by the Board on an annual basis. The initial agreement between DeKalb County School District and Southeastern Paper Group shall be effective from November 11, 2024, through May 31, 2025.
Financial impact: The financial impact of the cooperative agreement with Southeastern Paper Group will be allocated from various General Fund charge codes under the Business Services Department, not to exceed $1,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
REQUEST FOR VENDOR CONTRACT UPDATE
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive
approval from NCPA when there is an update to the contract. No request will be officially
approved without the prior written authorization from NCPA. NCPA reserves the right to accept
or reject any request.
Waxie Sanitary Supply, LLC
_________________________________(Vendor Name) hereby provides notice of the following
02-27
update to NCPA contract number: ____________ 02/17/2023
on this date ___________________.
Instructions:
Vendors must check all that may apply and provide supporting documentation. Be sure to
sign the signature page with all required signatures, prior to submitting your update for approval.
This form is not intended for use if there is a change in operations, which may adversely affect
members, i.e. assignment, bankruptcy, change of ownership, merger, etc.
Authorized Affiliates/Dealers/Distributors/Resellers
□ Additions
□ Deletions
Products/Services (check all that apply)
□ Additions
□ Deletions
□ Modifications
□ Pricing Update
Other Vendor may include other notes regarding the contract update here: (attach
another page if necessary).
On June 11, 2020, we notified you that WAXIE Sanitary Supply was acquired by FEMSA and
requested
assignment of the above-referenced contract from WAXIE to FEMSA. On July 7, 2020, we received
your notice granting assignment, on behalf of Region 14 ESC, of the above-referenced contract to
FEMSA and its affiliates.
This letter requests an assignment of FEMSA’s contract to FEMSA’s wholly owned US subsidiary
company, Envoy Solutions, LLC, located at 2101 Claire Court, Glenview, IL 60025, by Region 14
ESC.
This letter is intended to meet the contract requirements stipulated in Tab One, Master Agreement,
General Terms and Conditions, Assignment of Contract, and NCPA Administration Agreement,
General
Terms and Conditions, General Provisions, Paragraph 4.
By changing the assignment to Envoy Solutions, LLC, this contract would include all current and
Waxie Sanitary Supply, LLC
____________________________________________________________________________
Vendor Name
Steve Thomas
____________________________________________________________________________
Submitted By
_________________________________________________ 02/17/2023
_______________________
Signature Date
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FOR USE BY NCPA ONLY:
Jeremy Eaton
____________________________________________________________________________
Vendor Manager
_________________________________________________ 02/17/2023
_______________________
Signature Date
Micaela Flores
____________________________________________________________________________
Contract Manager Name
_________________________________________________ 02/17/2023
_______________________
Signature Date