Agenda Item
vii. E-SPLOST V Project ~ Ratification ~ Evergreen Construction #360-35 for DeKalb High School of Technology South Major Systems Replacement ~ Change Order No. 3 for Owner Requested Items and Unforeseen Conditions (Not to exceed $684,789) ~ Updated 11.11.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $684,789 from Program Contingency to the Contractor cost code.
It is also requested that the DeKalb County Board of Education approve Change Order No. 3 to Evergreen Construction for the DeKalb High School of Technology-South Major Systems Replacement project in the amount of $684,789 that will be funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 3 will provide additional funds for unforeseen conditions, and Owner (DeKalb County School District - “DCSD”) requested items as outlined in the Change Order No. 3 documents for the DeKalb High School of Technology-South Major Systems Replacement project.
Approval of Change Order No. 3 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $12,227,935 from Program Contingency to fund the award of RFP 23-752-022 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:
Midvale Elementary School - $5,440,435
Dekalb High School of Technology -South - $6,787,500
Change Order No. 03 for Dekalb High School of Technology -South provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of Change Order No. 3 for the total amount of $684,789. due to the unforeseen conditions and additional scope of the Dekalb High School of Technology -South project is a budget reallocation of $684,789 from program contingency SP5MANG.60235.PRGCONTIN to the general contractor cost code SP5FACCON.36035.GENCONTR. under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved the the Office of Legal Affairs
DeKalb High School Technology-South
Change Order No. 1, 2, & 3 - Breakdown
PCO # Description Cost Unforeseen Condition AHJ Revisions Design Revisions Owner Request Allowance Change Order #1 Change Order #2 Change Order #3 Change Order #4
1 RFI #001 - Missing VAV Information $ 11,866 $ 11,866.00 $ 11,866.00
2 Issued for Construction Documents, received on 11/8/23 $ 5,971 $ 5,971.00 $ 5,971.00
3 RFI #004 - Overhead Door Power Connections $ 17,699 $ 17,699.00 $ 17,699.00
6 Abatement Unit Rates Associated with ACM Reports Provided by DCSD Unit Rates $ - Unit Rates
7 ASI #001 - Roof Framing for DOAS and RTU, issued 1/29/24 $ 3,894 $ 3,894.00 $ 3,894.00
9 Furnish and Install New Classroom Identification Signage $ 10,899 $ 10,899.00 $ 10,899.00
10 RFI #019 - Existing Air Handling Units $ 15,921 $ 15,921.00 $ 15,921.00
13 RFI #015 - New Window Sill Counterflashing Detail $ 5,420 $ 5,420.00 $ 5,420.00
14 ASI #02 - Switchgear Location $ 265,787 $ 265,787.00 $ 265,787.00
15 Removal of Obsolete Equipment from Building per the Email Request, dated 5/10/24 $ 12,539 $ 12,539.00 $ 12,539.00
17 Reconciliation of Relocation & Cleaning Assitance Allowance $ (10) $ 199,990.00 $ (10.00)
18 Reconciliation of Permit Review Comments and Fire, Life Safety Allowance $ (712) $ 49,288.00 $ (712.00)
19 Schedule Impacts Associated with Early Access $ 259,884 $ 259,884.00 $ 259,884.00
20 Abatement of Asbestos Containing Materials $ 159,118 $ 159,118.00 $ 159,118.00
21 Floor Scanning for New Penetrations $ 5,751 $ 5,751.00 $ 5,751.00
22 Construction Lab Roll Up Door $ 12,294 $ 12,294.00 $ 12,294.00
23 Add Fireproofing Insulation to Existing PVC Roof Drains for Code Compliance $ 1,955 $ 1,955.00 $ 1,955.00
24 Temporary Power for Head End Server Room $ 1,788 $ 1,788.00 $ 1,788.00
25 Credit for Elevator Control Panel Door $ (3,367) $ (3,367.00) $ (3,367.00)
26 23 31 13-02 - HVAC Ductwork Shop Drawings - Fire Damper Adds $ 4,048 $ 4,048.00 $ 4,048.00
27 Exterior Caulking of Existing Brick Control Joints per Architects Request $ 13,564 $ 13,564.00 $ 13,564.00
29 Furnish and Install Blackout Shades in Bathrooms $ 5,234 $ 5,234.00 $ 5,234.00
31 Replacement of Existing Terrazzo Flooring at Lockers $ 1,516 $ 1,516.00 $ 1,516.00
32 AHJ Requirements for Control Connection to Existing Hot Water Heaters $ 1,908 $ 1,908.00 $ 1,908.00
33 Submittal 2309-00-01 Controls Product Data - Flow Meters for Cooling Tower Makeup Water $ 1,375 $ 1,375.00
34 Auto Lab Rework $ 38,804 $ 38,804.00 $ 38,804.00
35 RFI #025 - OAU-001 - Ductwork Penetration at Mechanical Penthouse $ 12,208 $ 12,208.00
51 Repair Existing Ductwork Discovered Following Removal of Ceiling Tile and Grid at Classroom 112 $ 1,752 $ 1,752.00 $ 1,752.00
Totals $ 867,106 $445,165.00 $0.00 $48,898.00 $319,626.00 $249,278.00 $99,581.00 $82,736.00 $684,789.00 $0.00 $867,106.00 $0.00
NOTES