Agenda Item
xii. E-SPLOST V Project ~ Amendment Request ~ SSOE|Stevens & Wilkinson ~ Nancy Creek Elementary School Major System Renovations and Replacements ~ Amendment No. 4, Additional Design Fee Approval (Not to exceed $335,365)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 4 to SSOE│Stevens & Wilkinson, for Nancy Creek Elementary School Major System Renovations and Replacements project for an additional design and engineering fee of $335,365.
Why: To approve the execution of Amendment No. 4 for Nancy Creek Elementary School Major System Renovations and Replacements project and provide additional design and engineering fee in the amount of $335,365.00.
Approval of Amendment No. 4 meets Strategic Goal Area : Organizational Excellence
Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson. for the design of the Nancy Creek Elementary School Major System Renovations and Replacements Project in the amount of $378,675. This fee was based on 6% of the stated cost limitation (SCL) of $6,311,250.
A Guaranteed Maximum Price (GMP) of $12,375,659.00 was awarded by the Board of Education on May 6, 2024, to Balfour Beatty Construction for construction of the Nancy Creek Elementary School Major System Renovations and Replacements.
The approval of Amendment No. 4 is for a fee increase in line with the increased project cost and increased project duration due to construction phasing of the Nancy Creek Elementary School Major System Renovations and Replacements project.
Specific details related to the original scope of work for this project can be found on the Dekalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of the Amendment No.1 for the additional design and engineering fee is a budget allocation from Program Contingency cost code SP5FACCON.35335.PROGMCONTIN of $335,365.00. This amount will then be allocated to Architect cost code SP5FACCON.35335.ARCHITECT under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Opeations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
July 15, 2024
Dekalb County School District Facilities RE: Nancy Creek Elementary
Sam Moss Service Center School
1780 Montreal Road Major Building System
Tucker, GA 30084 Replacement
Attn: George Harkness
Project Manager
George_Harkness@dekalbschoolsga.org
Dear George:
SSOE is requesting an amendment to our Contract for Architectural Services in the amount of $335,365 for
the above noted project based on current GMP of the work.
The GMP cost of the work is the contracted amount with Balfour Beatty.
SSOE’s request for this amendment is due to additional design work to include replacement of lighting and
electrical equipment, including installation of an emergency generator, replacement of ceiling systems, roof
replacement, and intercom and fire alarm replacement that were not part of the additional scope of work.
Also, the project schedule has been extended from when the project was initially awarded and drawings
completed in 2021/2022. The amendment includes additional fee due to several starts and stops to the
project as well as a rejected bid process held in 2022.
The following table lists the original SCL budget for Nancy Creek Elementary School, previous fee
adjustments, the current GMP, and the proposed fee adjustment ($) based on design fees at 6% of the cost
of construction. The numbers below do not include contract amendments for pass thru costs ($16,365 –
survey and flow test, $12,379.15 - potential pass thru cost for materials testing).
Nancy Creek Proposed fee
Fee (6% of SCL)
Elementary School modification (6% of SCL)
Original SCL $ 6,311,250 $ 378,675
Revised SCL (2021) $ 6,686,250 $ 22,500
Current Fee $ 401,175
Current GMP $ 12,375,659 $736,540 $335,365
Dekalb County School District Facilities
July 15, 2024
Page 2 of 2
Please provide the appropriate amendment forms for execution. If you have any questions about the numbers
I am submitting, please contact me.
Regards,
Bill Polk, AIA, LEED AP
Architect, Principal
SSOE