Agenda Item
i. Contract Renewal ~ Georgia Statewide Contract #SWC 99999-SPD-SWL20201105 ~ Genuine Parts Company (NAPA Auto Parts) Integrated Business Solution (IBS) ~ Contract Renewal # 3 of 4 (Not to exceed $8,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve contract renewal #3 of 4 of the IBS Contract between DeKalb County School District (“DCSD”) and Genuine Parts Company (NAPA) for services in accordance with the Georgia Statewide Contract #SWC 99999-SPD-SWL20201105 for January 1, 2025, through December 29, 2025, for a not to exceed amount of $8,000,000.
Why: The purpose of the contract is for NAPA to provide an on-site store front, including but not limited to parts, personnel, and services to directly support DeKalb County School District. By utilizing this agreement DCSD will increase parts availability, increase bus availability, and utilize the vast knowledge and logistics of a national company.
The approval of this contract renewal meets:
Strategic Goal 6: Organizational Excellence
Details: The Division of Operations is requesting approval to renew its cooperative contract with Integrated Business Solution (IBS) through the State of Georgia contract SWC 99999-SPD-G20150160 with Sourcewell (formerly known as National Joint Powers Alliance - NJPA).
The statewide IBS Contract between DeKalb County School District and Genuine Parts Company (NAPA) for services in accordance with State of Georgia will provide an on-site store front, including but not limited to parts, personnel, services, and vehicles to directly support the repair, maintenance, and service of DeKalb County School District vehicles and equipment.
This request to approve contract renewal #3 of 4 between NAPA/IBS and Dekalb County School District will allow DCSD to retain NAPA as its current supplier.
On May 6, 2024, the Board of Education approved renewal and continue to use this Georgia Statewide Contract from July 1, 2024, through December 29, 2024. The State of Georgia has one (1), one (1)-year renewal option remaining.
Under the Sourcewell Contract, the State of Georgia utilized its option to extend the contract for an additional year which allows DeKalb County School District to extend and continue to use Georgia Statewide Contract #SWC 99999-SPD-SWL20201105 for the remainder of its contract term through December 29, 2025.
Financial impact: The total budget of $8,000,000.00 for Genuine Parts Company (NAPA) goods and services will be allocated from General Fund charge code 100.2700.561500.00011.7190.1320.8013.040.0000 and
100.2700.561000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Cedric A. Burse, Director, Fleet Services Department, Division of Operations, 678.676.1330
Effective: Upon Board Approval and the renewal date of December 30, 2024
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _10/10/2024__________ Due Date: __10/16/2024_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Renewal - Georgia Statewide Contract #SWC 99999-SPD-
SWL20201105- Genuine Parts Company (NAPA Auto Parts) Integrated Business Solution (IBS)-
Contract Renewal - # 3 of 4 - Not to Exceed $8,000,000 -
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? Yes _____No
Approving Attorney_____________________________________________________________________
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________