Agenda Item
v. E-SPLOST V Project ~ Ratification ~ Evergreen Construction #344-35 for Midvale Elementary School Major Systems Replacement ~ Change Order No. 4 for Owner Requested Items and Unforeseen Conditions (Not to exceed $1,185,031) ~ Updated 11.11.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $1,185,031 from Program Contingency to the Contractor cost code.
It is also requested that the DeKalb County Board of Education approve Change Order No. 4 to Evergreen Construction for the Midvale Elementary School Major Systems Replacement project in the amount of $1,185,031 which will be funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 4 will provide additional funds for unforeseen conditions, and Owner (DeKalb County School District - DCSD) requested items as outlined in the Change Order No. 4 documents for the Midvale Elementary School Major Systems Replacement project.
Approval of Change Order No. 4 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $12,227,935 from Program Contingency to fund the award of RFP 23-752-022 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:
Midvale Elementary School - $5,440,435
Dekalb High School of Technology -South - $6,787,500
Change Order No. 04 for Midvale Elementary School Major Systems Replacement provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of Change Order No. 4 for the total amount of $1,185,031, due to the unforeseen conditions and additional scope of the Midvale Elementary School Major Systems Replacement project is a budget reallocation of $1,185,031 from program contingency SP5MANG.60235.PRGCONTIN to the general contractor cost code SP5FACCON.34435.GENCONTR. under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Change Order No. 4
Midvale Elementary School Major Building System Replacement -
Unforeseen Conditions and Owner Requested Changes
Scope:
Approval of Change Order No. 4 for expanded scope of work for Owner requested
items and unforeseen conditions to Evergreen Contractors for the Midvale
Elementary School Major Building System Replacement in the amount of -
$1,185,031.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by Evergreen
Construction.
Background
After the May 24, 2016, approval of the 2017 – 2022 E-SPLOST V referendum by
DeKalb County voters, the Board of Education approved an E-SPLOST V list of
projects on December 5, 2016, for $561 million to include various capital renewal,
renovations, and classroom addition projects throughout Dekalb County School
District. DeKalb High School of Technology-South (DHST-S) and Midvale
Elementary School Major Building System Replacement project were included in
that list.
Midvale Elementary School initial construction budget of $3,947,565.
A formal Request for Proposals (RFP) was issued on April 27, 2023, to provide
General Contractor Services for DeKalb High School of Technology-South and
Midvale Elementary School Major Building System Replacement project. On
September 11, 2023, the Board of Education approved the award of project RFP 23-
752-022 to Evergreen Construction.
The Board of Education also approved an additional request for a budget
reallocation of $12,227,935 from Program Contingency for DeKalb High School of
Technology-South and Midvale Elementary School Major Building System
Replacement project for a total construction budget of $19,360.000.
This agenda item requests a budget reallocation in the amount of
$1,185,031 from Program Contingency for a total project construction
budget of $10,621,291 for Midvale Elementary School Major Building
System Replacement.
Conditions impacting Change Order No. 3 include:
• Portable classrooms will not be utilized to relocate students, faculty, and
staff during ESPLOST HVAC Renovations -due to school site limitations and
extensive cost.
• Start of construction was delayed from January 1, 2024, to May 24, 2024-
due to the above item.
• Overall project schedule was compressed significantly (substantial
completion date remained unchanged – August 1, 2024) - due to the above
factors.
• Achievement of the planned completion date without impacting the
students’ Fall Semester incurred extra costs: additional supervision, material
storage and expediting, and overtime fees.
The requested budget addition is based on the costs provided by the project’s
design and construction professionals to support further improvements to
Midvale Elementary School related to health, safety and security and an ideal
environment for teaching and learning.