Agenda Item
ii. Contract Award ~ School Nutrition Sanitation Training Services & Materials ~ RFP 25-20 ~ Sanitech Systems Inc. (Not to exceed $223,770 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 25-20 School Nutrition Sanitation Training Services & Materials to Sanitech Systems Inc., in the amount not to exceed the amount of $223,770 for SY 24-25.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) maintain well-sanitized kitchens and equipment to serve healthy and safe meals to DeKalb County School District students.
Sanitech Systems Inc., employs ServSafe Certified Service Technicians who deliver on-site training to School Nutrition Managers and Food Assistants on chemical usage and safety. This training provides SNS personnel with the skills to maintain clean and sanitized food service environments.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence
Details: The scope of work for this project includes the provision of sanitation training services and materials for School Nutrition Services at approximately 124 school locations. Additional project information can be found at: https://dekalbschoolsga.ionwave.net/Login.aspx
The Request for Proposal (RFP) 25-20 was competitively solicited through the DCSD Purchasing Department. On September 10, 2024, proposals were received from two (2) vendors. Both were reviewed and deemed responsive to the requirements of the solicitation by the Purchasing Department. This recommendation is based on those evaluations.
Products provided by Sanitech Systems Inc., are shipped or delivered by the vendor directly to the schools. Sanitech Systems, Inc. is located at 4033 Holden Road, Lakeland, FL 33811.
Financial impact: Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000 in the not to exceed amount of $223,770.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _10/4/2024__________ Due Date: __10/9/2024_________ (Allow 3 to 5 business days)
Background information/Detail: Contract Award - School Nutrition Sanitation Training Services &
Materials - RFP 25-20 - Sanitech Systems Inc. - Not to Exceed $223,770.00 for SY 24-25.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone:
____________________________________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? Yes _____No
Approving Attorney_____________________________________________________________________
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________