Agenda Item
ii. E-SPLOST VI Project ~ Contract Award ~ RFQu No. 24-752-038 ~ Professional Architectural and Engineering Services ~ Goodwyn, Mills, Cawood, LLC. ~ Allgood Elementary School ~ HVAC Systems Replacement ~ (Not to exceed $1,200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 24-752-038 for Architectural and Engineering Services for Allgood Elementary School HVAC Replacement and Renovations to Goodwyn, Mills, Cawood, LLC., for the lump sum amount of $1,200,000.
Why: To approve the award of a lump sum design contract for Professional Architectural and Engineering Services for Allgood Elementary School HVAC Replacement and Renovations project in accordance with the Dekalb County School District (“DCSD”) voter-approved E-SPLOST VI program, will provide a safe and healthy learning environment.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: The scope of work for this project includes Architectural Engineering Services for Allgood Elementary School HVAC Replacement and Renovations. Specific details and project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
The RFQu was issued on July 11, 2024, and sixteen (16) submittals were received on August 15, 2024. All sixteen (16) firms were deemed responsive and evaluated by a selection committee. Seven (7) firms were shortlisted and recommended by the selection committee to be interviewed. Interviews were conducted on September 17, 2024. This recommendation is based on the final scoring of the interview and presentation process.
Goodwyn, Mills, Cawood, LLC. was selected as the most responsive and responsible offeror and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. Goodwyn, Mills, Cawood, LLC. is located at 6120 Powers Ferry Road NW, Suite 200, Atlanta, GA 30339.
Financial impact: The financial impact of the contract award for the Professional Architectural and Engineering Services for Allgood Elementary HVAC Replacement and Renovations project is $1,200,000 and will be allocated from cost code SP6CIP.20136.ARCHITECT.2050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _10/7/2024__________ Due Date: __10/10/2024_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Award – E-SPLOST VI Project: RFQu No. 24-752-038 -
Professional Architectural and Engineering Services – Goodwyn, Mills, Cawood, LLC. – Allgood
Elementary School – HVAC Systems Replacement –Not to Exceed $1,200,000.00 .
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? Yes _____No
Approving Attorney_____________________________________________________________________
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________