Agenda Item
i. E-SPLOST Contract Award ~ Professional Architectural and Engineering Services ~ RFQu. No. 24-752-035 for Group 3 Security Vestibules Project Award Approval ~ Chapman Griffin Lanier Sussenbach Architects, Inc. (Not to exceed $990,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education (“the Board”) approve the award of RFQu 24-752-035 for Architectural and Engineering Services for Group 3 Security Vestibules to Chapman Griffin Lanier Sussenbach Architects, Inc. (“CGLS”) for the lump sum amount of $990,000.
Why: To approve the award of a lump sum design contract for the Architectural and Engineering Services for the Group 3 Security Vestibules in accordance with the Dekalb County School District (“DCSD”) voter-approved E-SPLOST VI program will provide a safe and healthy learning environment.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: The scope of work for this project includes Architectural and Engineering Services for Group 3 Security Vestibules for DCSD Projects listed in Exhibit B. Additional project information can be found on the DeKalb County School District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on July 11, 2024. On August 15, 2024, submittals were received from Seven (7) firms. Six (6) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Chapman Griffin Lanier Sussenbach Architects, Inc. is selected as the most responsive and responsible Offeror whose proposal is the most advantageous based on the evaluation factors set forth in the Request for Qualifications (“RFQu”) solicitation document for the lump sum amount of $990,000.00.
Chapman Griffin Lanier Sussenbach Architects, Inc. will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project.
Chapman Griffin Lanier Sussenbach Architects, Inc. is located at 2300 Lake Park Drive SE, Suite 165 Smyrna, GA 30080.
Financial impact: The total budget of $990,000 for Architectural and Engineering Services for Group 3 Security Vestibules will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Lump Sum Design
RFQu No. 24-752-035 - Group 3 Security Vestibules
Scope: Contract Award for E-SPLOST VI Project- RFQu No. 24-752-035 - Chapman
Griffin Lanier Sussenbach Architects, Inc. –The Request for Qualifications (RFQu) is
for Group 3 Security Vestibules Project Award Approval, Not to Exceed $990,000.00.
Specific details related to the scope of work can be found at
http://www.dekalbschoolsga.org/solicitations/.
Contract Term: The contract will begin upon Dekalb County Board of Education (“the
Board”) approval at the November 11, 2024, meeting and a subsequent fully executed
contract. This is a Lump Sum Design contract for Architectural and Engineering Design
Services.
Solicitation Process
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum by
DeKalb voters, the Board approved an initial E-SPLOST VI list of projects on February 1,
2023, that included the installation of security vestibules at various sites throughout
Dekalb County School District (“DCSD”).
A formal Request for Qualifications (RFQu) was issued on July 11, 2024, for Professional
Architectural and Engineering Design Services for Group 3 Security Vestibules.
Notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor
list and 1405 vendors through the State of GA Procurement Registry. The solicitation was
advertised in the Champion newspaper and posted on the DCSD website. Nineteen (19)
representatives attended the virtual mandatory pre-submittal conference on July 25,
2024, representing twelve (12) architectural/engineering firms. On August 15, 2024,
proposals were received from seven (7) firms. Six (6) firms were deemed responsive and
evaluated by a selection committee. This recommendation is based on the review and
evaluation of the responsive submittals received. The schools selected for this project
are:
• Arabia Mountain • Doraville United • East Campus
High School Elementary School /DeKalb Alternative
• Austin Elementary • Dunwoody • Edward L. Bouie
School Elementary School Sr. Elementary
• Barack H. Obama • Early Learning School
Elementary School Center at Former • Fernbank
Terry Mill Elementary School
• Fernbank Science • Marbut Elementary • Princeton
Center School Elementary School
• Flat Rock • Martin Luther King • Rockbridge
Elementary School Jr. High School Elementary School
• Hawthorne • Miller Grove High • Ronald E. McNair
Elementary School School DLA Elementary
• Indian Creek • Oak View School
Elementary School Elementary School • Smoke Rise
• John Robert Lewis • Peachcrest Elementary School
Elementary School Elementary School • Tucker High School
• Lakeside High • Pleasantdale
School Elementary School
Award Process: This request is to authorize DCSD to contract with Chapman Griffin
Lanier Sussenbach Architects, Inc. to provide Professional Architectural and
Engineering Design Services for Group 3 Security Vestibules pertaining to the foregoing
list of schools enumerated in RFQu 24-752-035.