Bid 20-22 Vendor Extension Acknowledgement - 6-month dated 09-03-24

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the DeKalb County Board of Education (“the Board”) ratify and extend Bid 20-22 School Nutrition Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $342,448.00 for SY24-25. This request extends the agreement from October 1, 2024, through March 31, 2025.

Why: To offer Smart Snacks compliant à la carte snack items to Dekalb County School District (“DCSD”) students during the new solicitation process. Hershey Creamery Company supplies the School Nutrition Program with various ice cream products that meet Child Nutrition, USDA standards for Smart Snacks.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence

Details: Bid 20-22 was approved at the September 9, 2019, Board meeting in the amount not to exceed $220,000. The contract is one (1) year with the option to exercise four (4) - one (1) year renewals. Contract renewal # 4 of 4 ended on September 30, 2024. This ratification and extension allow School Nutrition Services (“SNS”) to continue providing à la carte snack items to DCSD students through March 31, 2025.

Bid 25-22, the new Ice Cream Products solicitation, is currently being finalized for release in November 2024. SNS anticipates an award recommendation during the February 2025 Board meeting.

Hershey Creamery Company is located at 1611 Oakbrook Drive, Gainesville, GA 30507

Financial impact: Funds will be paid from General Ledger account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $342,448 for SY24-25.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, (678) 676-1780

Effective: Upon Board approval

Status: Approved by the Office of Legal Affairs