Agenda Item
viii. E-SPLOST V Project ~ Ratification ~ Evergreen Construction #368-35 Laurel Ridge Elementary School Major Systems Replacement ~ Change Order No. 2 for Owner Requested Items and Unforeseen Conditions (Not to exceed $1,372,374) ~ Updated 11.11.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a Ratification / E-SPLOST V budget reallocation in the amount of $391,176.00 from Program Contingency to the Contractor cost code.
It is also requested that the DeKalb County Board of Education approve Change Order No. 2 to Evergreen Construction for the Laurel Ridge Elementary School Major Systems Replacement project in the amount of $1,372,374.00 which will be partially funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 2 will provide additional funds for unforeseen conditions, and Owner (DeKalb County School District - DCSD ) requested items as outlined in the Change Order No. 2 documents for the Laurel Ridge Elementary School Major Systems Replacement project.
Approval of Change Order No. 2 meets Strategic Goal Area 6: Organizational Excellence
Details: On August 14, 2023, the Board of Education approved the E-SPLOST V budget reallocation of $7,002,926.00 from Program Contingency to fund the award of RFP 23-752-018 for General Contractor Services to Evergreen Construction. The schools included in the budget reallocation are:
Chestnut Elementary School - $2,050,000
Druid Hills Middle School - $ 340,661
Laurel Ridge Elementary School - $2,762,265
Woodridge Elementary School - $1,850,000
Change Order No. 02 for Laurel Ridge Elementary School provides for the unforeseen conditions and an approved additional scope of work recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program wide initiatives.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of Change Order No. 2 for the total amount of $1,372,374 due to the unforeseen conditions and additional scope of the Laurel Ridge Elementary School project is a budget reallocation of $391,176 from program contingency to the general contractor cost code SP5FACCON.36835.GENCONTR. under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _10/15/2024__________ Due Date: __10/18/2024_______ (Allow 3 to 5 business days)
Background information/Detail: Change Order Request - E-SPLOST V Project-Evergreen
Construction - #368-35 Laurel Ridge Elementary School Major Systems Replacement - Change
Order No. 2 for Owner Requested Items and Unforeseen Conditions - $1,372,374.00.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? X (HEH) Yes _____No
Approving Attorney H. Eric Hilton, Esq.
*If approved by outside counsel indicate approving attorney and law firm _________________ __ ___
Comments: ____________________________________________________________________________
______________________________________________________________________________________