Agenda Item
ii. E-SPLOST VI Project ~ Contract Award ~ RFQu No. 24-752-038 ~ Professional Architectural and Engineering Services ~ Goodwyn, Mills, Cawood, LLC. ~ Allgood Elementary School ~ HVAC Systems Replacement ~ (Not to exceed $1,200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 24-752-038 for Architectural and Engineering Services for Allgood Elementary School HVAC Replacement and Renovations to Goodwyn, Mills, Cawood, LLC., for the lump sum amount of $1,200,000.
Why: To approve the award of a lump sum design contract for Professional Architectural and Engineering Services for Allgood Elementary School HVAC Replacement and Renovations project in accordance with the Dekalb County School District (“DCSD”) voter-approved E-SPLOST VI program, will provide a safe and healthy learning environment.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: The scope of work for this project includes Architectural Engineering Services for Allgood Elementary School HVAC Replacement and Renovations. Specific details and project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
The RFQu was issued on July 11, 2024, and sixteen (16) submittals were received on August 15, 2024. All sixteen (16) firms were deemed responsive and evaluated by a selection committee. Seven (7) firms were shortlisted and recommended by the selection committee to be interviewed. Interviews were conducted on September 17, 2024. This recommendation is based on the final scoring of the interview and presentation process.
Goodwyn, Mills, Cawood, LLC. was selected as the most responsive and responsible offeror and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. Goodwyn, Mills, Cawood, LLC. is located at 6120 Powers Ferry Road NW, Suite 200, Atlanta, GA 30339.
Financial impact: The financial impact of the contract award for the Professional Architectural and Engineering Services for Allgood Elementary HVAC Replacement and Renovations project is $1,200,000 and will be allocated from cost code SP6CIP.20136.ARCHITECT.2050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Lump Sum Design
RFQu No. 24-752-038 – Allgood Elementary School HVAC
Replacement and Renovations
Scope: Contract Award for E-SPLOST VI Project- RFQu No. 24-752-038 - Goodwyn
Mills Cawood, LLC. –The Request for Qualifications (RFQu) is for Allgood
Elementary School HVAC Replacement and Renovation Project Award Approval, Not
to Exceed $1,200,000.00. Specific details related to the scope of work can be found
at https://dekalbschoolsga.ionwave.net/.
Contract Term: The contract will begin upon Dekalb County Board of Education (“the
Board”) approval at the November 11, 2024, meeting and a subsequent fully executed
contract. This is a Lump Sum Design contract for Architectural and Engineering Design
Services.
Solicitation Process
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Board approved an initial E-SPLOST VI list of projects on
February 1, 2023, that included the replacement of major building systems at various
schools throughout Dekalb County School District.
The RFQu was issued on July 11, 2024, and notification of the RFQu was sent via
email to over 60 vendors from the DCSD vendor list and 1405 vendors through the
State of GA Procurement Registry. The solicitation was advertised in the Champion
newspaper and posted on the DCSD website. Twenty-nine (29) representatives
attended the virtual mandatory pre-submittal conference on July 25,2024,
representing eighteen (18) architectural/engineering firms. On August 15, 2024,
submittals were received from sixteen (16) firms. All sixteen (16) firms were deemed
responsive and evaluated by a selection committee. Seven (7) firms were shortlisted
and recommended by the selection committee to be interviewed. Interviews were
conducted on September 17, 2024. This recommendation is based on the final
scoring of the interview and presentation process.
Award Process: This request is to authorize DCSD to contract with Goodwyn
Mills Cawood, LLC., to provide Professional Design services for the Allgood
Elementary School HVAC Replacement and Renovations project.