Agenda Item
xi. E-SPLOST V Project ~ Amendment Request ~ SSOE|Stevens & Wilkinson ~ Kingsley Elementary School Major System Renovations and Replacements ~ Amendment No. 2, Additional Design Fee Approval (Not to exceed $268,389)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 2 to SSOE│Stevens & Wilkinson, for Kingsley Elementary School Major System Renovations and Replacements project for an additional design and engineering fee of $268,389.
Why: Approval of Amendment No. 2 provides an additional design and engineering fee in the amount of $268,389 supporting added scope, increased Stated Cost Limitation (SCL), and extended design schedule.
Approval of Amendment No. 2 meets Strategic Goal Area 6: Organizational Excellence.
Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Kingsley Elementary School Major Building System Replacement Project in the amount of $113,457. This fee was based on 6% of the stated cost limitation (SCL) of $1,890,945.
The original scope of the project was replacement of HVAC components throughout the building. Amendment No. 2 would add the fee to design additional scope items requested by DCSD including a full replacement and conversion of the HVAC system, replacement of ceilings and lights, electrical upgrades, and an emergency generator.
The approval of Amendment No. 2 is for a (Architect) fee increase in line with the increased SCL and increased design duration.
Specific details related to the original scope of work for this project can be found on the Dekalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.
The approval of Amendment No. 2 - Design Fee meets COGNIA Standard 5: Using Results for Continuous Improvement
Financial impact: The financial impact of Amendment No. 2 for the additional design and engineering fee is a budget reallocation from Program Contingency cost code (SP5FACCON.60235.PROGMCONTIN)of $268,389. This amount will then be allocated to Architect cost code SP5FACCON.35335.ARCHITECT under the voter-approved E-SPLOST V Program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Kingsley Elementary School Major System Renovations and
Replacements
Amendment No.2 Additional Design Fee
Scope:
Approval of Amendment No. 2 for an increased design and engineering fee to
SSOE|Stevens & Wilkinson for the Kingsley Elementary School Major System
Renovations and Replacements project.
Specific details regarding the scope supporting the increased design and
engineering fee can be found in the following documents:
• Amendment to Contract for Architectural Services
Background:
A formal Request for Qualifications (RFQu) was issued on March 25, 2021 for major
building system replacements at Dunwoody Elementary School Upper Campus,
Dresden Elementary School, Kingsley Elementary School, and Hawthorne Elementary
School.
On July 12, 2021, the Board of Education approved the award of Architectural and
Engineering Services to SSOE\Stevens & Wilkinson for the design of the Kingsley
Elementary School Major Building System Replacement Project in the amount
of $113,457. This fee was based on 6% of the stated cost limitation (SCL) of
$1,890,945.
The increased SCL by $4,473,155 to $6,364,100 at 6% ($268,389)
Amendment No. 2 seeks a budget reallocation of $268,389.00 from program
contingency to Architect cost code to support added scope, increased Stated Cost
Limitation and extended design schedule.