Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the March 10, 2025 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Request: It is requested that the Board of Education officially recognize March as Youth Art and Music Appreciation Month.

Details: Youth Art and Music Appreciation Month exists to:

Recognize art and music education as viable factors in the total education of students;
Direct attention to the value of art and music education for critical thinking;
Expand art and music programs in schools;
Provide additional opportunities to participate in creative art and music learning activities;
Garner support from the community, businesses, and governmental agencies; and
Increase understanding and interest in art and music through exhibits, museums, concert halls, workshops, and other creative ventures.

Financial impact: N/A

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-5), Division of Curriculum and Instruction, 678-676-0137
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum and Instruction, 678-676-0137
Mrs. Stephanie Brown-Bryant, Director, Department of K-12 Curriculum and Instruction, 678-676-0161
Ms. Monica Fogg, K-12 Music Coordinator, Department of K-12 Teaching and Learning, 678-676-0209
Mrs. Bianca Hamilton, K-12 Visual and Performing Arts Coordinator, Department of K-12 Teaching and Learning, 678-676-0192

Effective: March 10-31, 2025

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education officially recognize the Avondale Elementary School Music Club for its performance at the 2025 Georgia Music Educators National Association Conference.

Details: The Avondale Elementary School Music Club Chorale was recently selected to represent the District in a performance for the 2025 Georgia Music Educators Association In-Service Conference

Financial impact: NONE

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-5), Division of Curriculum and Instruction, 678-676-0137
Mrs. Stephanie Brown-Bryant, Director, Department of K-12 Curriculum and Instruction, 678-676-0161
Ms. Monica Fogg, K-12 Music Coordinator, Department of PreK-12 Teaching and Learning, 678-676-0209

Effective: March 10, 2025

Status: Attorney approval not required

Summary: Presented by: Mr. Andrew Ziffer, Board Member, District 1

Request: It is requested that the Board of Education officially recognize the teachers, and student participating in the 2025 Georgia All-State Ensembles for Band, Choir, and Orchestra.

Details: Students from the Arabia Mountain High School Band, Chamblee High School Band and Orchestra, Chamblee Middle School Orchestra, DeKalb Arts Academy Orchestra, DeKalb School of the Arts Choir, Druid Hills Middle School Band, Dunwoody High School Band and Orchestra, Lakeside High School Band, Ronald E. McNair High School Band, Ronald E. McNair Middle School Band, Southwest DeKalb High School Band, and Stephenson High School Band, were selected to participate in the Georgia All-State Band, Choir, and Orchestra.

Financial impact: NONE

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-5), Division of Curriculum and Instruction, 678-676-0137
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum and Instruction, 678-676-0137
Mrs. Stephanie Brown-Bryant, Director, Department of K-12 Curriculum and Instruction, 678-676-0161
Ms. Monica Fogg, K-12 Music Coordinator, Department of PreK-12 Teaching and Learning, 678-676-0209

Effective: March 10, 2025

Status: Attorney Approval Not Required

Summary: Presented by: DeKalb County NAACP

Summary: Presented by: Mr. Awet Eyasu, Board Member, District 7

Request: It is requested that the DeKalb County Board of Education recognizes the week of March 2-8, 2025 as School Social Work Appreciation Week.

Details: March 2-8, 2025, is School Social Work Appreciation Week, and it is recognized both nationally and internationally.

Financial impact: There is no Financial Impact on the District.

Contact: Kishia K. Towns, Ph.D., Chief, Wrap Around Support, Division of Wrap Around Supports, 678-676-1200

Ms. Shelly Bishop, Coordinator, Social Work Services, Division of Wrap Around Supports, 678-676-2009

Status: Approval by General Counselor is Not Required.

Summary: Presented by: Ms. Allyson Gevertz, Vice Chair

Request: It is requested that the DeKalb County Board of Education provide a statement of acknowledgment and a photo for Positive Behavioral Interventions and Support (PBIS) Distinguished and Operational Schools at its Board Meeting on Monday, March 10, 2025.

Details: For the 2023-2024 school year, DCSD had a total of 48 schools and 2 Georgia Network for Educational and Therapeutic Supports (GNETS) Centers implementing PBIS. During this time, the following schools and centers earned GaDOE State Recognition as Distinguished and Operational PBIS schools.




Distinguished PBIS School & Centers
Operational PBIS School & Centers




Ashford Park Elementary School




Bob Mathis Elementary School
Cedar Grove Elementary School
Chamblee Middle School
Chapel Hill Elementary School
Chapel Hill Middle School
Druid Hills Middle School
Eldridge L. Miller Elementary School
Freedom Middle School
Henderson Mill Elementary School
Huntley Hills Elementary School
Oak View Elementary School
Ronald E. McNair Discovery Learning
Toney Elementary School
Tucker Middle School
Woodward Elementary School
Eagle Woods Academy
Shadow Rock Special Education Learning Center

Financial impact: There is no financial impact on the district.

Contact: Dr. Kishia K. Towns, Chief of Wrap Around Services, Division of Wrap Around Services, 678-676-1811

Dr. Darnell Logan, Director of Student Relations, Division of Wrap Around Services, 678-676-1811

Ms. Brandy Woolridge, PBIS Coordinator. Division of Wrap Around Services, 678-676-1811

Status: Approval by General Counsel Is Not Required

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Request: It is requested that the Board of Education officially recognize K-12 national, state, and/or county visual arts contest winners.

Details: Each year, students are encouraged to participate in local, state and national art competitions. Students from various DeKalb County schools were recognized in these competitions that featured visual arts.

Financial impact: NONE

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-5), Division of Curriculum and Instruction, 678-676-0137
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum and Instruction, 678-676-0137
Mrs. Stephanie Brown-Bryant, Director, Department of K-12 Curriculum and Instruction, 678-676-0161
Ms. Bianca Hamilton, K-12 Visual and Performing Arts Coordinator, Department of PreK-12 Teaching and Learning, 678-676-0192

Effective: March 10, 2025

Status: Attorney Approval Not Required

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Request: It is requested that the Board of Education officially recognize the secondary students from Miller Grove Middle School, Lithonia High School, and Miller Grove High School, who are participating in the Alliance Theatre Program.

Details: In partnership with the Alliance Theatre, students from Miller Grove Middle School, Lithonia High School, and Miller Grove High School engaged in theatre residencies and musical production preparation.

Financial impact: NONE

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-5), Division of Curriculum and Instruction, 678-676-0137
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum and Instruction, 678-676-0137
Mrs. Stephanie Brown-Bryant, Director, Department of K-12 Curriculum and Instruction, 678-676-0161
Ms. Bianca Hamilton, K-12 Visual and Performing Arts Coordinator, Department of PreK-12 Teaching and Learning, 678-676-0192

Effective: March 10, 2025

Status: Attorney Approval Not Required

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Directed by: Mrs. Sheila Smith, Musical Director, Avondale Elementary School

Summary: Presented by: Mrs. Pamela McCloud, Coordinator III for Organizational Effectiveness, Chief of Staff Division

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships
Dr. Damienne Denham Shabazz, Program Coordinator, Division of Community Engagement & Innovative Partnerships

Contact: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships
Dr. Damienne Denham Shabazz, Program Coordinator, Division of Community Engagement & Innovative Partnerships

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services,
Heidi Goertzen, Ph. D., Senior Research Associate, Research Making Change (RMC) Research Corporation,
Robin Jarvis, Ph.D., Vice President, Research Making Change (RMC) Research Corporation,
Dr. Evelyn Hall, Executive Director of English Learners, Division of Student Services
Heidi

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity

Details: Cut and Paste the click link below into your browser.

https://www.youtube.com/watch?v=5yQr2fsrEbM

Contact: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity
Ms. Sarita Smith, Executive Director, Student Assignment, Division of Access & Opportunity, 678.676.0207

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Contact: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Summary: Presented by: Mr. Dan Baskerville, Senior Policy Director, Dentons

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve grant of an easement to DeKalb County Department of Watershed Management for construction, installation, and ongoing maintenance of a sanitary sewer line at Bethune Middle School site located at 1911 South Hairston Rd., Decatur, GA 30035.

Details: The DeKalb County Department of Watershed Management is planning sewer upgrades across the county to improve the overall sewage network and provide reliable service. The purpose of this project is to upgrade the sewer main in the requested easement area. The existing main has reached the end of its lifespan and needs to be replaced to provide quality services and prevent damage to the sewers.

The requested easement will consist of a temporary construction easement of 30,761 square feet as well as a permanent sanitary sewer easement of 22,348 square feet, located east of South Hairston Road adjacent to the Mary McLeod Bethune MS property. The temporary construction easement will expire upon completion and acceptance of the project.

Property value by an independent, state-certified appraiser for Fair Market Value of the easement rights is $7,900.

Financial impact: The fair market value of the easement is $7,900. It will be paid by DeKalb County Government to the Board of Education for the easement. These funds will be placed in the General Fund.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval and Executed Documents.

Status: Standard 4: Resources and Support Systems

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the renewal of the cooperative agreement - OMNIA Partners Cooperative contract No. 02-123 Contract between DeKalb County School District (“DCSD”) and Carrier for HVAC Equipment, Controls, and Service Solutions goods and services in accordance with the terms and conditions contained therein not to exceed $1,000,000.00. This is contract renewal #1.

Details: The Division of Operations is requesting approval to renew the OMNIA Cooperative Contract # 02-123. On October 5, 2021, RFP- 32-21 was issued for HVAC Equipment, Installation, Service, Building Control Systems & Related Products and Services. Carrier was one of the awarded vendors. The Omnia Cooperative contract is an initial three (3) year contract (December 31, 2021 - December 31, 2024) with two (2) one (1) year renewal options through December 31, 2026. This is contract renewal #1. The use of this contract will provide HVAC Equipment and Parts. The contract with Carrier will be used on an as-needed basis.

This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed $100,000.

Financial impact: The financial impact of the cooperative agreement with Carrier, not to exceed $1,000,000, will be allocated from the General Fund Budget, 100.2600.543009.00011.7520.9990.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement Projects, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Controls Concepts, Inc., as a single source vendor for the installation of HVAC Instrumentation and Controls district wide in the amount not to exceed $300,000.

Details: The iNTREO system supports the current Staefa/Talon System; continued use of this system will allow the DeKalb County School District (“DCSD”) to maintain compatibility throughout all facilities utilizing the Staefa/Talon System. The Staefa/Talon system is used for building automation and control; together they manage a building’s security, lighting and HVAC systems.

Delta Controls is the exclusive manufacturer of the iNTREO brand of HVAC product nationally. Control Concepts, Inc., is the exclusive sole source distributer and installer of the iNTREO system in the State of Georgia, per the attached supporting documentation.

Control Concepts is located at 3550 North Parkway, Suite 100, Cumming, Ga 30040

Financial impact: The total contract amount for these services will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000 not to exceed $300,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve use of the contract award between Filter Pro USA and Gwinnett County School System through October 20, 2025. This is contract award renewal #2 for Filter Pro USA. The resulting contract between DeKalb County School District (“DCSD”) (a “piggyback” contract) and FilterPro USA will be in accordance with RFP 2302KM for the not to exceed amount of $2,500,000.

Details: The Division of Operations is requesting approval to utilize the FilterPro USA contract award with Gwinnet County Public School System; FilterPro USA is currently in contract renewal #2 of its award of RFP2302 HVAC Air Filter Replacement Services.

The HVAC Filter Replacement service will provide DCSD with the necessary support for replacement and disposal of filters for HVAC units. Services include:

Quarterly changes of filters District-wide
Storage, transportation, and disposal
Improvement of indoor air quality
Collection of data on filter location and sizes
NAFA (National Air Filtration Association) certified technicians
Additional services, such as coil cleaning, belt changes, and IAQ (indoor air quality) monitoring, are available.

Financial impact: The total budget for these services is allocated from the Division of Operations’ General Fund Budget code (100.2600.543013.00011.7520.9990.8013.040.000) in an amount not to exceed $2,500,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement Projects, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below items in an amount not to exceed $2,000,000:


Use of the OMNIA/Daikin Partners Contract #R200401 to replace the Variable Refrigerant Volume (VRV) units one-for-one with VRV from Daikin at MLK Jr. HS.
Approval of MAXAIR Mechanical, HVAC Contractor (RFP 24-567- HVAC Repair and Installation Services) for the VRV unit installation.

Details: The Variable Refrigerant Volume (VRV) system at Martin Luther King Jr. High School has reached a state of complete failure; extensive efforts have been made to maintain the system since its installation. Due to the state of failure, it has been necessary to use temporary spot coolers to provide conditioned air for the school.

Use of the OMNIA/Daikin Cooperative contract will procure the necessary equipment to address this critical issue, and a contracted HVAC vendor will be engaged to manage the installation. This strategic approach ensures a timely and effective resolution to restore reliable climate control at the facility.

Financial impact: The total budget for this project will be allocated from the cost code (100.2600.543000.00011.7520.9990.8013.040.0000) under the Facilities Deferred Maintenance Budget in an amount not to exceed $2,000,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following:


An increase in the spend limit of contract Bid 23-417 for Portable Air Condition Unit (A/C) to Sun Belt Rentals, Inc. and Spot Coolers, Inc., through September 21, 2025, in the not to exceed amount of $4,000,000.
The Contract Renewal for Bid 23-417-Portable Air Condition Unit (A/C) to Sun Belt Rentals, Inc. and Spot Coolers, Inc. for a term effective September 22, 2025, through September 21, 2026, not to exceed amount of $8,000,000.

This is the third four (#3 of 4) contract renewals for Bid 23-417.

Details: Contract Renewal:
On September 12, 2022, the Board of Education approved the contract with Sun Belt Rentals, Inc. and Spot Coolers, Inc. for the rental of portable air conditioning units. This arrangement provides critical support for DCSD on an as-needed basis, ensuring affordability and efficiency. The contract term is an initial one (1) year term with four (4) one (1) year renewal options. This request is the third of four (#3 of 4) renewal options.

Spend Limit Increase Authorization
On May 13, 2024, the Board approved Contract Renewal #2 (effective September 21, 2024) for the amount of $1,750,000; however, due to prolonged periods of extreme temperatures and significant stress on the DCSD’s HVAC systems, the district has faced unexpected and frequent equipment failures. This has resulted in the need to rent additional portable air conditioning units to maintain indoor temperature standards. These unforeseen circumstances have led to overspending of the approved budget.

To ensure compliance with the Code of Federal Regulations (1910) and the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) temperature guidelines, and the continued operation and to prevent disruption of DCSD climate systems, we are requesting an additional $4,000,000 to cover costs for the remainder of the contract renewal term to September 2025. This increased authorization is crucial; without it, the district would be forced to return the rented equipment, potentially compromising the comfort and safety of students and staff.

Financial impact: The total increased budget for this service will be allocated from the Facilities Deferred Maintenance Budget, under cost code 100.2600.543013.00011.7520.9990.8013.040.0000, in the amount not to exceed $12,000,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal for RFP No. 22-491 for Graduation Audio Visual Services to Real Eyes Production dba Real Eyes Entertainment, not to exceed $250,000 for a one (1) year term effective April 14, 2025, through April 13, 2026.

Details: The contract renewal provides for Real Eyes Entertainment dba Real Eyes Production to provide live audio, video, and staging services for the graduation commencement exercises. Real Eyes provides a comprehensive solution as well as professional coordination and execution of these services. The graduation event is five (5) days with two (2) preparation days prior to the actual graduation services. The contract renewal is requested for a one (1) year term effective April 14, 2025, through April 13, 2026. The contract will be in accordance with the existing fee structure provided in the vendor’s contract agreement. This is the third of four (#3 of 4) contract renewals.

Real Eyes Entertainment dba Real Eyes Production is located at 4725 Fulton Industrial Blvd SW, Atlanta, GA 30336.

Financial impact: Funds for these services is allocated from the cost code 100.2100.530000.02011.7000.9990.8010.010.0000 under the Superintendent’s Office General Fund Budget in the not to exceed amount of $250,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447,
Dr. Bernetta Jones, Support Staff, Office of the Superintendent, (678)-676-1200

Effective: Upon Board Approval with Services to Occur May 21-25, 2025.

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the use of the 1 Government Procurement Alliance (1GPA) contract # 23-17PV-03 awarded to Education Logistics, Inc. (EDULOG) by DeKalb County School District (“DCSD”) for turnkey GPS Technology Systems from March 28, 2025, through March 27, 2026, for a not to exceed amount of $796,632.

Details: EDULOG will be responsible for providing a turnkey GPS Technology Solution System as outlined in the 1-GPA Cooperative Agreement. The system includes Routing and Planning, a Parent Notification System, Student Ridership, Time and Attendance, Navigation, and Fleet Metric Systems.

This is an all-inclusive contract with the scope of the contract including all duties necessary to meet the technical support service, systems integration, and business requirements as defined in the 1-GPA Cooperative Agreement. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The use of this cooperative agreement will allow for the continued use of the GPS Technology Solution System.

Education Logistics, Inc. (EDULOG) is located at 3000 Palmer Street, Missoula, MT 59808.

Financial impact: The GPS Technology Solution System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395

Effective: Upon Board Approval and a Fully Executed Contract

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve R&W Motorcoach Inc. for Charter Bus Services in an amount not to exceed $90,000 for May 21, 2025, through May 25, 2025.

Details: The transportation services will be for the week of Commencement, May 21-25, 2025. R&W Motorcoach, Inc. is selected as an approved Charter Bus Service. The services will be used to transport students from the 24 high schools to the graduation site, Georgia State Convocation Center. Approval of transportation services for graduating seniors will ensure safe and timely arrival.

R&W Motorcoach is located at 1554 Cedar Grove Rd Suite A, Conley, GA 30288

Financial impact: The total budget for these services is included in the FY’25 budget and will be allocated from the Division of Operations General Fund Budget using cost code 100.2600.558000.00011.7620.9990.8010.040.0000 in the amount not to exceed $ $90,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387

Effective: Upon Board Approval and a fully executed contract

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award for ITB 25-27 for School Nutrition Large Equipment, to Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc. and Superior Equipment & Supply, Co., not to exceed $1,500,000 for March 11, 2025 through March 10, 2026.

Details: ITB 25-27 was competitively solicited through the DCSD Purchasing Department.
Eight (8) vendors responded to the solicitation and were deemed responsive to the requirements of the solicitation by the DCSD Purchasing Department.
The School Nutrition Services evaluation committee evaluated and selected six (6) vendors that were deemed the lowest and most responsive to the requirements of the solicitation.

Large equipment provided by the following six vendors is delivered, installed, connected to utilities and tested by the vendor to and in the schools.



Boelter 225 Horizon Dr., Suwanee, GA 30024
Culinary Depot (Chef's Depot), 67 Route 59, Spring Valley, NY 10977
Douglas Equipment (Douglas Food Stores Inc), 301 North Street, Bluefield, WV 24701
Owens Equipment Company, Inc., 305-Petty Road, Lawrenceville, GA 30043
Sam Tell and Son Inc., 300 Smith St., Farmingdale, NY 11735
Superior Equipment & Supply, Co., 4550 S. Brust Ave, St Francis, WI 53235

Financial impact: Funds will be paid from GL account 622.3100.573000.00062.8200.9990.8015.040.0000 not to exceed $1,500,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award for ITB 25-22 for School Nutrition Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $128,400 for April 1, 2025, through March 31, 2026.

Details: ITB 25-22 was competitively solicited through the DCSD Purchasing Department.

One (1) vendor responded to the solicitation. The response was reviewed and deemed responsive to the requirements of the solicitation by the Purchasing Department. The School Nutrition Services evaluation committee selected Hershey Creamery Company as the sole responsive and responsible bidder meeting bid specifications.

Products provided by Hershey Creamery Company are delivered by the vendor to the schools.


Hershey Creamery Company is located at 1700 White Circle NW, Marietta, GA 30066

Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 not to exceed $128,400.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) and the Superintendent approve execution of the Certificate of the Board of Education documents and authorize staff to submit to the Georgia Department of Education (“GaDOE”) all documents necessary to receive the State Capital Outlay Reimbursement in the amount of $1,186,898.

Details: Projects applying for reimbursement in this Board Agenda request have been completed in accordance with all plans and specifications. To receive the full amount of the State Capital Outlay Reimbursement for these projects, the Certificates of the Board of Education documents must be certified by the Dekalb County Board of Education.

The GaDOE reimburses expenses incurred by the school district up to 90% of the total reimbursement amount if all required documents are submitted. GaDOE will release the final 10% of the reimbursement when the project reaches the 90% reimbursement threshold and official closeout.

Financial impact: The total State Capital Outlay reimbursement in the amount of $1,186,898 shall be allocated to the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval and Executed Certificates.

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education approve:


A budget reallocation in the amount of $148,871.96 from Local Projects Capital Improvement Fund to the General Contractor cost code.
Change Order No. 1 to F.H. Paschen, S.N. Nielsen & Associates, LLC, for the Druid Hills Middle School Roof, HVAC and Controls Replacement project that will be funded by the budget reallocation.

Details: On November 13, 2023, the Board of Education approved a firm fixed-price contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, to perform the design and general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District-requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested items.

Financial impact: The financial impact of the Change Order No. 1 for the additional scope of work outlined for the Druid Hills Middle School Roof, HVAC and Controls Replacement project is a budget reallocation of $148,871.96 from the Local Projects Capital Improvement Fund to the General Contractor cost code.
The project funds will be paid from the General Contractor cost code; budget reallocation is required to fund this Change Order No. 1.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397

Effective: Upon Board Approval and fully executed Change Order Documents

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 1 to MSSA-PBK for the Druid Hills High School Modernization project for an increase in the Architect’s fee in the amount of $218,500.

Details: On August 14, 2023, The Board of Education approved the award of Architectural and Engineering Services to MSSA-PBK for the Phase I design of the Druid Hills High School Modernization Project in the amount of $350,000.

The approval of Amendment No. 1 will allow DeKalb County School District (“DCSD”) to study DCSD-owned sites for possible construction of a new high school.

Specific details related to the original scope of work for this project can be found on the district’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact amount of Amendment No. 1 for the additional design and engineering fee to MSSA-PBK for the Druid Hills High School Modernization project is $218,500 for a total contract amount of $582,916 will be allocated from the Architect cost code SP6FACCON.40636.ARCHITECT under the voter approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval and Fully Executed Documents

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the below:


Approve the established Final Guaranteed Maximum Price (“GMP”) of $25,677,042, for the construction of the International Student Center HVAC Replacement and Renovations per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to The Winter Construction Company (General Contractor - “GC”).
Additionally, it is requested that the Board approve Amendment No. 2 to Corgan Associates (Architectural & Engineering - “A/E”) in a Not -to-Exceed amount of $640,622.52, for added design services.

Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Winter Construction Company for the completion of the International Student Center HVAC Replacement and Renovations Project and for Pre-Construction Services in the amount of $50,000.00.

On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services contract for the design of the International Student Center to Corgan Associates in the amount of $900,000 based on an estimated construction budget of $15,000,000.

Pursuant to that agreement the Design Professional (Corgan), CM@R (Winter), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.

This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached International Student Center - Exhibit M - GMP Amendment document

Financial impact: The total budget of $25,677,042 for the Final GMP for the International Student Center HVAC Replacement and Renovations Project and reimbursable expenses associated with the contract agreement for International Student Center will be allocated from the general construction cost code SP6CIP.50736.GENCONTR.3050 under the voter-approved E-SPLOST VI program.

The total budget of $640,622.52 for Amendment No. 2 GMP for the International Student Center HVAC Replacement and Renovations Project will be allocated from the Architect cost code SP6CIP.50736.ARCHITECT.3050 under the voter-approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations 678-676-1588

Effective: Upon Board Approval and Fully Executed Documents

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the below:


Approve the established Guaranteed Maximum Price (“GMP”) of $143,484,535 for the construction of the Cross Keys High School New Addition and Modernization E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Evergreen Construction Company (General Contractor- “GC”).
It is also requested to approve a Budget Reallocation of $99,065,458 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board approve Amendment No. 08 to Cooper Carry, Inc. (Architectural & Engineering - “A/E”) in a Not -to-Exceed amount of $4,937,072 for added design services.

Details: On November 5, 2018, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Evergreen Construction Company for the completion of the Addition and Modernization of Cross Keys High School project and for Pre-Construction Services in the amount of $90,000.00.

On May 6, 2024, the Board approved the Component Guaranteed Maximum Price #01 Early Release Package of $44,419,077 for enabling work associated with the construction of the Addition and Modernization of Cross Keys High School SPLOST V project.

Pursuant to that agreement, the Design Professional (Cooper Carry), CM@R (Evergreen), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a Final GMP in the best interest of the DeKalb County School District (“DCSD”).

This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached -Cross Keys HS Exhibit M - GMP Amendment document.

Financial impact: Amendment No. 8 for Cooper Carry, Inc will be funded by the Architect cost code of Project 21435 - SPFACCON.21435.ARCHITECT

The total contract amount for the Final GMP -Addition and Modernization of Cross Keys High School project in the amount of $143,484,535 will be allocated as follows:


$44,419,077.00 - previously funded - Initial GMP approved by the Board (5/6/2024)



$24,490,923.00 - Existing budget in E-SPLOST V Project 21435 cost code (SP5FACCON.21435.GENCONTR)



$39,000,000.00 - New budget added to E-SPLOST V program for E-SPLOST V Project 21435 cost code (SP5FACCON.21435.GENCONTR)



$35,574,535.00 - New budget added to E-SPLOST VI program for E-SPLOST VI Project 40736 cost code (SP5FACCON.21435.GENCONTR)


under the voter-approved E-SPLOST V program. The Final GMP will require a budget reallocation of $99,065,458.00 from E-SPLOST V program contingency to fund this project.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval and Fully Executed Documents

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFQu 25-752-003 for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Facilities - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary to Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. for the lump sum amount of $655,500.

Details: This project is slated for completion in two (2) phases. East DeKalb Campus and Former Hooper Alexander Elementary are slated for completion in Phase 1. Phase 2 will include Former Briarcliff High School and other sites to be determined.

Specific details and project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/. The scope of work for this project includes A/E Services for Bus Maintenance, Parking & Charging Faculties - Phase 1 for East Dekalb Campus and Former Hooper Alexander Elementary.

The Request for Qualifications (RFQu) was issued on October 10, 2024, and eight (8) submittals were received on November 14, 2024. All eight (8) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.

Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. was selected as the most responsive and responsible offeror and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project.

Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. is located at 3495 Piedmont Road N.E., Building 101, Suite 700, Atlanta, GA 30305.

Financial impact: The financial impact of the contract award for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Faculties - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary, is $655,500 and will be allocated from cost code, F300CIP.10930.ARCHITECT as follows:

East Dekalb Campus - $227,500
Former Hooper Alexander - $428,000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483

Effective: Upon Board Approval and a Fully Executed Contract

Status: Approved by the Office of Legal Affairs

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:


A Resolution requesting modification of the FY2022 and FY2023 Capital Outlay Applications
Provide authorization to staff to submit the resolution to the Georgia Department of Education (GaDOE).


The following are the Capital Outlay project applications for withdrawal:

Project # Project Name Project # Project Name
22-644-001 Sequoyah MS 22-644-018 Evansdale ES
22-644-002 Montgomery ES 22-644-019 Stone Mountain ES
22-644-004 Kingsley ES 22-644-021 Dunaire ES
22-644-007 Columbia HS 22-644-022 Huntley Hills ES
22-644-008 Woodward ES 22-644-023 Cary Reynolds ES
22-644-011 Dresden ES 22-644-024 Stone Mill ES
22-644-015 Vanderlyn ES 23-644-002 Kittredge Magnet ES
22-644-017 Allgood ES

Details: To ensure that the DeKalb County School District (“DCSD”) will be able to maximize the reimbursement received, it is proposed that projects in the FY2022 and FY2023 Capital Outlay Applications that have not yet begun construction be withdrawn from these applications. Withdrawal of these projects from the applications, will reset the timeline for reimbursement eligibility and allow these projects to be eligible for inclusion in the upcoming fiscal year 2027 Capital Outlay Application.

The DeKalb County Board of Education approved the Capital Outlay Applications for fiscal year 2022 and fiscal year 2023 on November 9, 2020, and October 18, 2021, respectively. Since these applications for reimbursement were approved, several projects included in these applications have been delayed and are potentially in danger of extending beyond the five-year eligibility timeline for reimbursement.

Projects for which a school district has applied for reimbursement must be completed and closed out with the GaDOE within five (5) years of the beginning of the fiscal year of the application in which they were included. Failure to complete and close out a project within the five-year window will result in the project not receiving its full reimbursement amount.

Removing these projects from the application in which they were included will allow those funds to be returned to the DCSD’s earned entitlement. These entitlement funds will then be available when these projects are included in the next application for GaDOE Capital Outlay reimbursement.

Financial impact: There will be no Financial Impact on the Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the award for ITB 25-599: Computer Devices, Accessories, and Associated Services for the DeKalb County School District (DCSD) for the upcoming device refresh initiative which fall under the Instructional Device Lifecycle Management Program for over 98,000 student devices and 11,500 staff devices to CDW-G and Virtucom, Inc to the lowest responsive and responsible bidders whose bid meets the requirements and criteria set forth in the Bid Documents in the amount, not to exceed $49,074,734.46.

After a thorough evaluation, CDW-G and Virtucom, Inc. were selected as the vendors who best meet the solicitation requirements. The requested awards are $36,403,901.30 for CDW-G and $12,670,833.16 for Virtucom, Inc., totaling $49,074,734.46.

Details: Sourcing Efforts:
- ITB 25-599 posted to the DCSD IonWave on November 7, 2024
- ITB 25-599 advertised in the Champion Newspaper on November 7, 2024, and November 14, 2024
- Electronic notification sent to 40 vendors from DCSD Vendor Bid List
- Electronic notification sent to 736 vendors through the State of GA Procurement Registry
- Nine (9) proposals reviewed and seven (7) deemed responsive to the requirements of the solicitation

Background and Process:
The evaluation team, consisting of six staff members from the Division of Information and Instructional Technology (DIIT), evaluated the bids. Representation from the departments was as follows: The Chief Information Officer (CIO), (2) Asset and End-User Services representatives, (2) Technical and Support Services representatives, and (1) Project Management Office (PMO) representative.

Evaluation:
The evaluation was based on the criteria below:
- Services
- Critical Paragraph page
- Three Client References
- Total Cost
- Manufacturers that best meet the needs of the district

Evaluation Results:
Following a thorough evaluation of the costs and proposed manufacturing processes for each of the proposals, CDW-G and Virtucom, Inc. have emerged as best choices for meeting all expectations in the solicitation requirements. CDW-G has offered the most competitive pricing for student Chromebooks, while Virtucom, Inc. has provided the best pricing for teacher laptops and all desktops.

The vendors that bid are as follows:
· CDW-G
· Virtucom, Inc.
· Vivacity Tech PBC
· Arey Jones Education Solutions
· Netsync Network Solutions
· ProLogic ITS, LLC
· The Stratix Corporation

Calculations:

Calculations were based on the following information below:
- Total Chromebooks = 98,000 (Total Students + Loaner Chromebooks + round up)

Total Students = 92,728 (Student Enrollment SIS Roster as of January 20, 2025)
Total Loaner Chromebooks for 138 Carts = 4,140

- Total Number of schools = 130 (Total Loaner Carts plus an additional 8 for the larger schools = 138)
- Total Staff Laptops = 11,494 (round up to 11,500)
- Total Standard Desktops = 353
- Total CTAE-STEM-eSport Desktops (HP Pro SFF) = 1780
- Total CTAE-STEM-eSport Laptops (HP Pro 440) = 104

Financial impact: $49,074,734.46

SPLOST VI
306.1000.561600.80236.7600.9990.0000.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is recommended that the Board of Education approve the contract for Human Capital Management - Applicant Tracking, Absence & Substitute Management, Professional Learning Management, Employee Evaluation Management as well as Asset Tracking Services with Frontline Education in an amount not to exceed $767,264.67. This will be an annual subscription to be presented to the BOE each fiscal year.

Details: The Frontline application modules support the DeKalb County School District with the following functions:

1. Human Capital Management - Applicant Tracking and Screening: Allows DCSD to engage with jobseekers and hire quality candidates. Over the past year, the district has averaged approximately 295 applicants per week or more than 15K applicants annually, which are managed through the Frontline Human Capital Management - Applicant Tracking and Screening system.

2. Absence & Substitute Management: Manages employee absences, substitutes, and time and attendance. There are approximately 1,184 substitutes who have the capability to be sourced through the Absence & Substitute Management platform. Substitutes have real-time options on how they would like to be contacted and can set their preferences through the platform.

3. Professional Learning Management: Allows all employees to have access to their professional plans and goals, resources for growth, and self-assessments.

4. Employee Evaluation Management: Provides evidence-based evaluations with tools to assess and measure educator effectiveness while providing constructive feedback. Allows managers/supervisors to conduct transparent, growth-focused evaluations, and link results to professional learning plans and goals.

5. Asset Tracking Services: Holds the district’s device inventory for district assets greater than $5000 in value.

In summary, this agenda is requesting approval to purchase the renewal of all modules. Board Policy DJE allows purchases to be made through contracts formally solicited and obtained through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. As a result, the Frontline purchase will utilize the National Cooperative Purchasing Alliance Contract Number 01-102 for Frontline Education.

Chronology:




School Year
Board Approval


2022-2023
$571,595.86


2023-2024
$702.236.16


2024-2025
$737,981.22






2025-2026 (Requested)
$767,264.67

Financial impact: Annual Subscription
Cost


Human Capital Management
$207,855.76


Absence & Substitute Management
$58,217.75


Professional Learning Management
$186,697.99


Employee Evaluation Management
$162,180.92


Asset Tracking Services
$152,312.25


Total:
$767,264.67




Charge Code 100.1000.561200.00011.7600.9990.0308.070.0000 (General Fund)

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology 678.676.1274

Effective: May 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve an extension of the contract for Self-Provisioned Fiber Maintenance to the Zayo Group in an amount not exceed $205,320. This award is in accordance with the federal government's E-rate bidding process and allows the district to continue seeking Category 1 reimbursement for Internet Connections and non-recurring services. This is year 4 of a five-year agreement.

Details: DCSD will continue to use this ERATE award to seek reimbursement for the Self-Provisioned Fiber of the DCSD Fiber Optic Network. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage.
This year there was (1) vendor response to the Districts ERATE 470 bid for (Self Provisioned Fiber). The response was evaluated by an internal team that consisted of the Network Manager, PMO Manager, IT Project Manager, and Wi-Fi Engineer.

The 1 vendor that responded to the DCSD 470 requests for Self-Provisioned Fiber (SPF) Maintenance is:
• Zayo

The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:

• Price 30
• Experience with DeKalb County School District 25
• Product/Service Features 20
• Reliability 20
• Local Preference 5


Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, Zayo was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally. It is also important to note that Zayo/AGLN designed and built the district’s fiber network and has provided maintenance for the past 15 years.

The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $205,320
General Fund
100.2800.543200.00011.7600.9990.0308.070.0000

DCSD will seek 90% reimbursement against a maximum expenditure of $205,320.

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & InstructionalTechnology, 678.676.1274

Effective: March 2025

Status: Approved by Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested the Board of Education approve the ERATE Category 1 awards for the following eligible purchases for services from the following vendors in the amounts listed below, as the lowest responsible, responsive bids, in an amount not to exceed $404,948. The district cost should not exceed $40,494.80, after the 90% Erate discount.


$50,000.04 Zayo Dark Fiber (AIC to 56 Marietta)
$62,505.96 CDW-G Category 1 Switch Equipment
$291,026 Zayo Self Provisioned Fiber New Sites (WAN)
$1,416 Zayo Maintenance

Details: DCSD utilizes ERATE to leverage the purchasing dollars of the “Universal Service Administrative Company” (USAC). ERATE allows DCSD to extend purchasing power for approved eligible services and seek reimbursement.

This year DCSD has applied for the following reimbursement for services.


Dark Fiber from AIC to 56 Marietta Street. This is where DCSD connects to the Internet as well as Internet access that is not provided by the Georgia Department of Education (GADOE). Two bids were received for this service - one for dark fiber and one for lit fiber. Both were from Zayo. No bids were received for self-provisioned fiber or other third-party services. The services were evaluated over a period of 12 months, as the district may change their network configuration next year. As required by E-rate rules, the dark fiber cost included the recurring charge for the fiber lease, along with the cost of equipment to light the fiber (this came from a quote from CDW-G) and the monthly cost of maintenance of the fiber (this was included in the leased recurring dark fiber charge). The lit fiber cost included the monthly charge of the fiber lease (multiplied by 12 months). Based on the evaluation criteria, the decision came down to cost. Zayo's dark fiber over a one-year period was significantly less than other bids, even when the additional charges for equipment and maintenance were factored in. Therefore, the award was to Zayo for dark fiber as the most cost-effective choice.




Wide Area Network Connection for New Schools and Administration building “Self-Provisioned Fiber” (Kroger Building, Dresden ES, Cross Keys and Sequoyah) Two bids were received for this service, one for self-provisioned fiber and one for lit fiber. The services were evaluated over a period of 60 months. As required by E-rate rules, the self-provisioned fiber cost included the non-recurring charge for the fiber construction, along with the cost of equipment to light the fiber (this came from a quote from CDW-G) and the monthly cost of maintenance of the fiber (this came from a separate quote from Zayo; it was multiplied by 60 months). The lit fiber cost included the monthly charge of the fiber lease (multiplied by 60 months) and the non-recurring charge for the fiber installation. Based on criteria, the decision came down to cost. Zayo's self-provisioned network was significantly lower over a five-year period, even when the additional charges of equipment and maintenance were factored in. Therefore, the award was to Zayo for self-provisioned fiber as the most cost-effective choice




Category 1 switches and associated hardware (Top of Rack Switches. These components will attach the following locations to the DCSD WAN. Recently purchased Kroger building, New Dresden Elementary School, New Cross Keys HS and New Sequoyah MS/HS Complex. This year, we received one complete bid for switching equipment for CDW-G (current vendor). We also received one bid for switch installation and project management only from AiOS - however, no equipment was included. Based on the District's past and current positive experience with CDW-G on other similar projects and based on CDW's complete and cost-effective bid, the district has chosen to award the entirety of the bid to CDW-G.

Financial impact: If ERATE is awarded, these numbers are before 90% reimbursement. The pre-discounted amount shall not exceed $404,948. The district cost should not exceed $40,494.80, after the 90% Erate discount.


$50,000.04 Zayo Dark Fiber (AIC to 56 Marietta)
$62,505.96 CDW Category 1 Switch Equipment
$291,026 Zayo Self Provisioned Fiber New Sites (WAN)
$1,416 Zayo Maintenance


General Funds
100.1000.553000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: March 2025

Status: Approved by Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information, and Instructional Technology

Request: It is requested the Board of Education approve the ERATE Category 2 awards for the following eligible purchases for services from the following vendors in the amounts listed below, as the lowest responsible, responsive bids, in an amount not to exceed $2,984,452.83. The district cost should not exceed $447,667.93 after the 90% Erate discount.


$554,680.23 CDWG Access Level Switches and associated components for new school locations (New Cross Keys, New Dresden and New Sequoyah)
$2,429,772.60 MGT Wireless Access Points and Licenses

Details: DCSD utilizes ERATE to leverage the purchasing dollars of the “Universal Service Administrative Company” (USAC). ERATE allows DCSD to extend purchasing power for approved eligible services and seek reimbursement.

This year DCSD applied for the following reimbursement for services.


Access Level Switches and associated components for the new (Cross Keys HS, Sequoyah MS/HS Complex and Dresden ES)
Wireless Access Points and Licenses for providing wireless access for students at (Cross Keys HS, Sequoyah MS/HS Complex and Dresden ES and existing locations). After reviewing all criteria and costs, the bid is awarded to MGT.

Financial impact: If ERATE is awarded, these numbers are before 85% reimbursement. The pre-discounted amount shall not exceed $2,984,452.83. The district cost should not exceed $447,667.93 after the 85% Erate discount.


$554,680.23 CDWG Access Level Switches and associated components for new school locations (New Cross Keys, New Dresden and New Sequoyah)
$2,429,772.60 MGT Wireless Access Points and Licenses


General Funds
306.2210.573400.80336.7600.9990.8010.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: March 2025

Status: Approved by Office of Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Office of the Superintendent

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Divison of Finance

Request: It is requested that the Board of Education accept the January 2025 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the FY 2023 audit corrective action plan developed in response to Senate Bill 68 requirements. FY 2023 audit results stipulate the District’s designated risk level as being moderate. The District’s corrective action plan must be presented at a regular board meeting, signed by each board member, and submitted to the State Board of Education no later than 120 days from receiving audit results (June 28, 2025).

Details: Senate Bill 68 stipulates that the Department of Audits and Accounts designate a risk level for each school system. The FY 2023 audit contained seven significant deficiency findings. These seven items result in the School District’s designated risk level being moderate. With this designation, the School District is required to submit to the State Board of Education, within 120 days of the date of the Audit Committee Letter, a detailed corrective action plan. The corrective action plan should be presented at a regular board meeting and signed by each board member.

Financial impact: No Financial Impact

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board approve a budget amendment to transfer $13,486,030.83 from Operations general funds to Operations capital projects funds.

Details: Approval of the budget amendment will provide necessary funds for project expenses to be properly recorded in the general ledger. The expenses on the attachment were carried over from ESSER projects. It was agreed that only FY25 ESSER expenses would come from Fund 300. The expenses were originally and erroneously coded to Fund 300, project 00000, rather than ESSER funds. Since project 00000 is not an actual project, this was not evident to Operations when reviewing budgets. This ultimately resulted in Fund 300 picking up FY24 ESSER expenses that really should have been charged to ESSER funds, resulting in projects that are now over budget. A transfer is requested to add funds back to these projects.

Financial impact: None

Contact: Byron Schueneman, Chief Financial Officer, Finance Division 678.676.0133

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the March Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney Approval is Not Required

Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Summary: Presented by: Dr. Triscilla Weaver, Chief of Access & Opportunity, Division of Access & Opportunity

Request: It is requested that the Board of Education approve the following:

Bid Renewal for the Athletic Department’s Equipment and Uniform Bid with Riddell All American and BSN Sports, LLC, for an additional year through May 16, 2026. This recommendation is for year four (4) of four (4) one-year renewal options.
Increase the Spend Limit of the contract to an amount not to exceed an amount not to exceed $3,000,000, which is an increase of $1,525,000. The spend limit increase will support the new initiatives for Elementary School, as well as the growing programs, such as Middle School Soccer, Middle School Wrestling, Middle School Volleyball, Middle School Baseball, and Varsity Flag Football and Competitive Dance.

Details: Athletic Equipment Bid# 21-530R was awarded in May 2021 to BSN Sports, East Bay, Riddell, American Solutions for Business, and Schutt Sports through Bid# 21-530R. Specific details related to the scope of work for DCSD-Athletics’ Catalog Discount for Uniforms & Equipment can be found on the district’s solicitation website at http://www.dekalbschoolsga.Ionwave.net

To provide access to a broad spectrum of athletic uniforms and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DCSD Athletic Department requests catalog discounts. This bid includes four (4) one 1-year renewal options through 2026.

Financial impact: The total budget for these services is allocated from the following cost codes: 607.3200.561510.60767.7090.9990.8010.092.0000 (Athletic Uniforms) and 607.3200.561520.60767.7090.9990.8010.092.0000 (Athletic Equipment) in the amount not-to-exceed $3,000,000.

Contact: Dr. Triscilla Weaver, Chief of Access & Opportunity, Division of Access & Opportunity, 678-676-0485
Mrs. Myss Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678-676-1824

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve access and usage of THOMSON REUTERS CLEAR, a public record information database software not to exceed $141,548.

Details: Approval of a comprehensive attendance zone verification software will support registration across the district and will ensure we have accurate data in the student information system (Infinite Campus). The CLEAR software will alert DSCD registration administrators of inconsistent addresses, and we will further review based on the SOP process (attached).

DCSD has several departments and programs for families that need support in providing documentation to complete annual verification and the new student registration process. We also have a team and process for families experiencing unstable or inadequate housing (McKinney Vento), as we want to be sensitive to these situations. Lastly, we have a process for families living with another family in the DCSD boundaries.

The registration team will allow 10 administrator users on the platform with strict search criteria guidelines. The student assignment leaders will use the CLEAR platform to run internal audits and manage families' safety and security.

Financial impact: The initial contract duration shall be effective through June 30, 2025.

The total budget for these services will be allocated from the supplies and materials (computer software) student assignment budget 100-2210-561200-00011-7010-9990-8010-092-0000 in the amount of $141,548.

Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity, 678.676.0485
Ms. Sarita Smith, Executive Director of Student Assignments, Division of Access & Opportunity, 678.676.0207

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the use of the Cooperative Agreement with AMTAB through Region 14 ESC (Education Service Center) and Omnia Partners Contract number 07-77, for an amount not to exceed $389,010.87 through September 30, 2025, for Phase I of the Climate Improvement Project.

Details: Approval of this item will fund the purchase and installation of campus enhancements, including wall murals, artwork, and branded graphics, in ten (10) schools as part of Phase 1 of the Campus Climate Improvement Project. AMTAB (DEW-EL) will be utilized for the installation to ensure high-quality and cohesive visual elements that enhance school culture and climate. While this initial phase focuses on ten schools, the initiative is designed to be ongoing, with additional schools added in future phases to create visually engaging and inspiring learning environments throughout the district.

Financial impact: The total contract amount for these services in the amount not to exceed $389,010.87 will be allocated from the General Fund Budget, Repairs and Maintenance (100.2210.543000.00011.8730.9990.8010.092.0000).

Contact: Triscilla Weaver, Ph.D., Chief Equity Officer, Division of Access & Opportunity, 678.676.0485,
Dr. Loukisha Walker, Executive Director of Student Mentorship & Partnerships, Division of Access & Opportunity, 678.676.0562

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Candace Alexander, Chief of Accountability and Continuous Improvement, Division of Accountability and Continuous Improvement

Request: It is requested that the Board of Education approve the purchase of SchoolMint Grow for the district’s teacher coaching, and professional development processes. The total amount requested for the implementation, training, and ongoing support is $275,000.13.

Details: SchoolMint Grow is a comprehensive, customizable platform used in over 2,000 schools across 32 states. Its features include:

Customized Coaching Forms & Observation Templates
Data Security & Confidentiality (with role-based access)
Ongoing Support and Training
Key Platform Features:

Real-time, time-stamped feedback during observations.
Goal setting and tracking capabilities linked to action steps.
Video integration for self-reflection and peer feedback.
Dashboards and reports to assist administrators with evidence-based decision-making.

Financial impact: A paid license is required for anyone giving or receiving feedback on SchoolMint Grow. That generally includes teachers, coaches, assistant principals, principals and principal supervisors.
● Yearly pricing outlined below is based on adding an additional 5426 users (added to the 774 district and building administrators and 2 pilot schools in the pilot program. 5426 users will now include all instructional staff).
● Prorated pricing for pilot users is based on the start date for the full district contract.
● Pricing below includes a 37% license discount.




Product Name
Description
Qty
Product Start Date
Product End Date
Acct Name
Net Unit Price
Extended


Grow
Classroom observation and teacher
feedback platform, includes non-hosted video hub
5426
4/1/2025
3/31/2026
DeKalb County School District
$32.25
$175,011.83


Grow
Classroom observation and teacher
feedback platform, includes non-hosted video hub
774
6/1/2025
3/31/2026
DeKalb County School District
$35.84
$27,738.72


Grow
Classroom observation and teacher
feedback platform, includes non-hosted video hub
1680
4/1/2025
3/31/2026
DeKalb County School District - Area 6 Horizons
$43.01
$72,249.58


Grow Standard Implementation
Site Setup & Configuration of Systems
7106
4/1/2025
4/1/2025
DeKalb County School District
$0.00
$0.00


Grow Virtual Training (3 Hours)
Up to 3 hours of virtual training. Must be used in increments of one hour
4
4/1/2025
4/1/2025
DeKalb County School District
$0.00
$0.00



Total: $275,000.13

The purchase amount not to exceed $275,000.13 will be paid using Accountability & Continuous Improvement general funds budgeted by:

GL Account#
100.2800.553200.00011.7030.9990.8010.030.0000

Contact: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership, 678-676-0542

Effective: Access to the services described below shall remain in effect from 4/1/2025 until 3/31/2026.

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education accept the donation of 10 Virtual Reality (VR) headsets on behalf of Inspirit VR to Martin Luther King, Jr. High School to provide innovative technology that enhances engagement, inspires creativity, and expands educational opportunities.

Details: Inspirit VR is donating 10 Virtual Reality (VR) headsets to Martin Luther King, Jr. High School to provide innovative technology that enhances engagement, inspires creativity, and expands educational opportunities.

Financial impact: There is no financial impact to the district or Martin Luther King, Jr. High School to receive the donation of 10 Virtual Reality (VR) headsets from Inspirit VR to provide innovative technology that enhances engagement, inspires creativity, and expands educational opportunities.

Contact: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0898

Dr. Marcia Oglesby, Director, Grants and Partnerships, Division of Community Engagement, and Innovative Partnerships, 678-676-0375

Effective: Upon BOE Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education accept the State Farm furniture donation to support Wrap Around and Support Services, Family Engagement and Student Advancement departments during the 2024-2025 school year.

Details: State Farm donated furniture to Wrap Around and Support Services, Family Engagement, and Student Advancement to support their departments during the 2024-2025 school year.

Financial impact: There is no financial impact to the district or Wrap Around and Support Services, Family Engagement, and Student Advancement departments to accept the State Farm furniture donation to support
their departments.

Contact: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0898

Dr. Marcia Oglesby, Director, Grants and Partnerships, Division of Community Engagement, and Innovative Partnerships, 678-676-0375

Effective: Upon BOE Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education accept the Georgia Department of Education School Based Health Centers grant in the amount of $2,000,000 to support the development of a school-based health center at Pine Ridge Elementary School ($1,000,000) and Oakview Elementary School ($1,000,000).

Details: The Georgia Department of Education School Based Health Centers grant in the amount of $2,000,000.00 was awarded to Pine Ridge Elementary School ($1,000,000) and Oakview Elementary School ($1,000,000) to support the development of a school-based health center to help improve health outcomes for students, reduce absences, and increase seat time. The School Based Health Center grant required that horizon schools be selected for the new clinics. Pine Ridge Elementary School and Oakview Elementary School were selected based on community needs, acuity of cases, and building space.

Financial impact: DeKalb County School District applied for $2,000,000 in grant funding to support the development of a school-based health center at Pine Ridge Elementary School and Oakview Elementary School in March 2023. Each school was awarded $1,000,000.00. Based on the grant, $682,000 of the funding is to be used for the medical provider to purchase clinic materials and staff. The remaining $308,000 will be used by the district for the physical space, including handicap ramp, walkways, preparing the grounds, and any other costs associated with preparing the space for the clinic.

The RFP process was completed on April 10th, 2024, with Southside becoming the recommended health partner. The health partner is responsible for outfitting the clinic and providing staff.

Contact: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0898

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the subaward grant awarded to Fernbank Science Center from DeKalb County (District 2) in the amount of $175,000. The American Rescue Plan Act, H.R. 1319, allocated $147,484,541 in Coronavirus Fiscal Recovery Fund funds (“ARPA funds”) to DeKalb County, which it may utilize to respond to the COVID-19 public health emergency or its economic impacts; and DeKalb County has identified a need to address the public health emergency, and its economic impacts caused by COVID-19 by supporting Fernbank Science Center and its provision of an Instructional Science/STEM Exhibit. On November 19, 2024, the DeKalb County Governing Authority authorized the allocation of $175,000 of ARPA funds to Fernbank Science Center to support its provision of the eligible services pursuant to Agenda Item 2024-1316.

Details: The American Rescue Plan Act, H.R. 1319, allocated $147,484,541 in Coronavirus Fiscal Recovery Fund funds (“ARPA funds”) to DeKalb County, which it may utilize to respond to the COVID-19 public health emergency or its economic impacts; and DeKalb County has identified a need to address the public health emergency, and its economic impacts caused by COVID-19 by supporting Fernbank Science Center and its provision of an Instructional Science/STEM Exhibit. On November 19, 2024, the DeKalb County

The governing Authority authorized the allocation of $175,000 of ARPA funds to Fernbank Science Center to support its provision of the eligible services pursuant to Agenda Item 2024-1316.

Financial impact: There is no financial impact for the district accepting the grant award in the amount of $175,000 from DeKalb County.

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships, 678.676.0409
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum and Instruction, 678.874.7119

Effective: Upon Board Approval

Status: Reviewed and Approved by Counsel for Legal Sufficiency

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept a donation from Truist Wealth Management on behalf of Mr. Robert Waltemeyer’s estate in the amount of $54,047.38. This amount represents Fernbank Science Center’s share of accumulated income (interest and dividends) for 15,872 common shares of Coca-Cola Co. with a value of $58.1925 per share. Income distributions will occur periodically during the administration of the Robert V. Waltemeyer Trust agreement until the shares are officially transferred to Fernbank Science Center, DeKalb County School District brokerage account.

Details: The Robert V. Waltemeyer Trust agreement directs the Trustee to divide the Trust into two shares, the Family Share A and the Charitable Share B. Fernbank Science Center is listed as one of the charities under Share B. The Trustee (Truist Bank) has opened and is funding Share A and Share B from the Robert V. Waltemeyer Trust with the Coca-Cola stock as well as the accumulated income (interest and dividends). Fernbank Science Center’s share of accumulated income (interest and dividends) for 15,872 common shares of Coca-Cola Co. with a value of $58.1925 per share has an Estate Tax Value in the amount of $923, 631.36. This number of Coke shares is subject to change, and the final number of Coke shares that is received may be less than the number that has been provided. However, even if the number of shares changes, the basis of $58.1925 per share will not change. Income distributions will occur periodically during the administration of the Robert V. Waltemeyer Trust agreement until the shares are officially transferred to Fernbank Science Center, DeKalb County School District.

Financial impact: There is no financial impact for the district accepting a donation in the amount of $54,047.38 from Truist Wealth Management on behalf of Mr. Robert Waltemeyer’s estate.

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships, 678.676.0409
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Effective: Upon Board Approval

Status: Reviewed and Approved by Counsel for Legal Sufficiency

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education accept the Valencia Coniah Bates Special Needs Trust donation in the amount of $6,130.45 to the DeKalb County School District’s Department of Exceptional Education to support special needs programs that are specific to helping special needs students achieve academic success in and outside the classroom.

Details: The DeKalb County School District’s Department of Exceptional Education is requesting that the Board of Education approve the $6,130.45 Valencia Coniah Bates Special Needs Trust donation to support special needs programs that are specific to helping special needs students achieve academic success in and outside the classroom.

Financial impact: There is no financial impact to the district or Department of Exceptional Education to accept the $6,130.34 donation from the Valencia Coniah Bates Special Needs Trust to support special needs programs that are specific to helping special needs students achieve academic success in and outside the classroom.

Contact: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0898

Dr. Marcia Oglesby, Director, Grants and Partnerships, Division of Community Engagement, and Innovative Partnerships, 678-676-0375

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept a shoe donation at the value of $15,000 for students at Panola Way Elementary School.

Details: GEICO's philanthropic efforts include a partnership with the nonprofit organization Shoes That Fit, aiming to provide brand-new athletic shoes to students in need across the United States. This collaboration, now in its fourth year, has delivered thousands of shoes to children, enhancing their comfort and confidence in school. GEICO and Shoes That Fit strive to ensure all students have access to essential resources that support their educational journey.

Financial impact: There is no Financial Impact to the DeKalb County School District.

Contact: Dr. Lisa McGhee, (Area - Horizon Schools) Executive Administrator, Division of Schools & Leadership, (404) 925-1093
Derrick Hardy (Area - Horizon Schools), Area Superintendent, Division of Schools & Leadership, (678) 641-7246
Mr. Eric T. Johnson, Principal, Panola Way ES (Horizon Area), Division of Schools & Leadership, (678) 676-9334

Effective: March 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education approve the Druid Hills Middle School donation of furniture that totals $7750 from the PTSA Enrichment Fund to help outfit 2 Collaboration Stations.

Details: The furniture items are: 4 Club Chairs w/tablet arm; 4 Steel case chairs; 12 drafting stools; and 2 hexagon tables totaling $7750.

Financial impact: By covering the costs of essential furniture, the PTSA’s contribution directly impacts the ability to transform spaces into collaborative hubs, promoting more effective learning and teaching. This donation ensures that the school can provide students and staff with the tools needed to foster creativity, critical thinking, and teamwork, all while staying within budgetary constraints.

Contact: Ms. Sheveeta Bonner - Principal 678-979-6564
Ms. Yvette Berry- PTSA Co-President 404-432-6822
Ms. Allison Q. Scott- PTSA Co-President 404-275-2141
Ms. Heather Graham- Enrichment Fund Committee
Ms. Dana Pritchard- Enrichment Fund Committee
Ms. Tarvis Thompson- Enrichment Fund Committee

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education accept the State Farm grant award for a total of $100,000 to support the following departments and their programs: Wrap Around and Support Services (Student and Family Engagement Centers) $50,000, Family Engagement (Family and Community Empowerment) $10,000, Student Advancement (Mobile Student Success Centers) $25,000, and Student Mentorship and Partnership (My Brother’s Keeper and Our Sister’s Keeper) $15,000 programs during the 2024-2025 school year.

Details: State Farm awarded $100,000 to Wrap Around and Support Services, Family Engagement, Student Advancement, and Student Mentorship and Partnerships departments to support Student and Family Engagement Centers, Family and Community Empowerment, Mobile Student Success Centers, and My Brother’s Keeper and Our Sister’s Keeper program during the 2024-2025 school year.

Financial impact: There is no financial impact to the district or Wrap Around and Support Services, Family Engagement, Student Advancement, and Student Mentorship and Partnerships departments to accept the $100,000 grant award to support the Student and Family Engagement Centers, Family and Community Empowerment, Mobile Student Success Centers, and My Brother’s Keeper and Our Sister’s Keeper program.

Contact: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0898

Dr. Marcia Oglesby, Director, Grants and Partnerships, Division of Community Engagement, and Innovative Partnerships, 678-676-0375

Effective: March 17, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law

Request: It is requested that the Board of Education accept the amendments to Board Policy BCBI: Public Participation in Board Meetings as a First Read.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.

Financial impact: No Financial Impact to the District

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law

Request: It is requested that the Board of Education accept the amendments to Board Policy BBI: Board Staff Relations as Ready For Action.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.

Financial impact: No Financial Impact to the District

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: It is requested that the DeKalb County Board of Education adjourn the March 10, 2025 executive session and convene the work session and business meeting.

Motion by: _____________
Seconded by: _______________
Vote: _____________

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Matthew Alexander, Jr. as Manager III of Facilities and Maintenance, in the Division of Operations.

Relative Disclosure:
In accordance with BOE Policy, GAGD-Section G, Mandatory Disclosure by the Superintendent, Dr. Matthew Alexander , Jr. is a candidate recommended for Manager III of Facilities and Maintenance, is the brother of the Chief of Accountability & Continuous Improvement in the Division of Accountability & Continuous Improvement. Dr. Alexander is also the cousin to the Assistant Manager of the Child Nutrition Program @ Rainbow Elementary School and a School Resource Officer with the Department of Public Safety.

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

It is requested that the DeKalb County Board of Education convene the March 10, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Madelyn Wood
2. Jordan Beer
3. Kate Denny
4. Nakhia Hill
5. Myrna Clayton
6. Carla Weston-Brown
7. Kim Gokce
8. Amy Leventhal
9. Sonny Neely

Summary: It is requested that the DeKalb County Board of Education approve the March 10, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the March 10, 2025, work session and business meeting.

Motion by: ________________
Seconded by: ______________
Vote: ______________