Agenda Item
ii. Contract Renewal ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # 02-123 ~ Carrier ~ HVAC Equipment, Controls, and Service Solutions ~ Renewal # 1 (Not to exceed $1,000,000) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the renewal of the cooperative agreement - OMNIA Partners Cooperative contract No. 02-123 Contract between DeKalb County School District (“DCSD”) and Carrier for HVAC Equipment, Controls, and Service Solutions goods and services in accordance with the terms and conditions contained therein not to exceed $1,000,000.00. This is contract renewal #1.
Why: Approval of the use of the Cooperative Agreement with Carrier through OMNIA Partners will provide goods and services in support of DCSD’s HVAC requirements. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The Division of Operations is requesting approval to renew the OMNIA Cooperative Contract # 02-123. On October 5, 2021, RFP- 32-21 was issued for HVAC Equipment, Installation, Service, Building Control Systems & Related Products and Services. Carrier was one of the awarded vendors. The Omnia Cooperative contract is an initial three (3) year contract (December 31, 2021 - December 31, 2024) with two (2) one (1) year renewal options through December 31, 2026. This is contract renewal #1. The use of this contract will provide HVAC Equipment and Parts. The contract with Carrier will be used on an as-needed basis.
This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed $100,000.
Financial impact: The financial impact of the cooperative agreement with Carrier, not to exceed $1,000,000, will be allocated from the General Fund Budget, 100.2600.543009.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement Projects, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
MEMORANDUM
TO: Mr. Erick Hofstetter, Chief Operating Officer,
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: April 15, 2024
RE: HVAC Approval to Adopt the Omnia Cooperative Contract with Carrier (Not to exceed
$1,000,000)
At its business meeting on Monday, April 15, 2024, the DeKalb Board of Education approved the Omnia
Partners contract number: 02-123 to replace HVAC equipment in accordance with the Omnia Partners
HVAC Related Products through December 31, 2024 for an amount not to exceed $1,000,000. One option
to renew remains.
Please take the appropriate action to affect this directive of the Board.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Latrice Brown-Shropshire, Purchasing Assistant, Vendor Services, Division of Finance