Agenda Item
ii. Contract Award ~ Ice Cream Products ~ ITB 25-22 ~ Hershey Creamery Company (Not to exceed $128,400) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award for ITB 25-22 for School Nutrition Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $128,400 for April 1, 2025, through March 31, 2026.
Why: To ensure DeKalb County School District (“DCSD”) School Nutrition Services (“SNS”) offers Smart Snacks compliant à la carte snack items to DCSD students. Hershey Creamery Company supplies the School Nutrition Program with various ice cream products that meets Child Nutrition, USDA standards for Smart Snacks.
The approval of this contract award meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: ITB 25-22 was competitively solicited through the DCSD Purchasing Department.
One (1) vendor responded to the solicitation. The response was reviewed and deemed responsive to the requirements of the solicitation by the Purchasing Department. The School Nutrition Services evaluation committee selected Hershey Creamery Company as the sole responsive and responsible bidder meeting bid specifications.
Products provided by Hershey Creamery Company are delivered by the vendor to the schools.
Hershey Creamery Company is located at 1700 White Circle NW, Marietta, GA 30066
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 not to exceed $128,400.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of Agenda Item
Contract Award
ITB 25-22 Ice Cream Products
Scope:
Contract Award - School Nutrition Ice Cream Products – Smart Snack
- ITB 25-22 - Hershey Creamery Company - Not to Exceed
$128,400.00.
Contract Term
The current contract term will be an initial one (1) year term with four (4),
one (1) year options to renew subject to Board approval on an annual basis.
Solicitation Process
ITB 25-22 was competitively solicited through the DCSD Purchasing
Department. It was posted to the DCSD website and IonWave on November
7, 2024. Electronic notification was sent to 36 vendors from the DCSD
Vendor Bid List, 92 vendors from the DCSD IonWave and 77 vendors
through the State of GA Procurement Registry.
One (1) vendor responded to the solicitation and was deemed responsive to
the requirements of the solicitation by the Purchasing Department. The
School Nutrition Services evaluation committee selected Hershey Creamery
Company as the sole responsive and responsible bidder meeting bid
specifications.
Award
This Board Agenda item seeks the approval of the ITB 25-22 Ice Cream
Products contract award to Hershey Creamery Company.