Agenda Item
i. Reimbursement Funds Application ~ Approval of Closeout of Fiscal Year 2021 GaDOE Projects Capital Outlay Application (Not to exceed $1,186,898) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) and the Superintendent approve execution of the Certificate of the Board of Education documents and authorize staff to submit to the Georgia Department of Education (“GaDOE”) all documents necessary to receive the State Capital Outlay Reimbursement in the amount of $1,186,898.
Why: Approval and execution of the Certificate of the Board of Education documents will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $1,186,898 as permissible under the State Capital Outlay program.
Reimbursement of capital outlay funds meets Strategic Goal Area 6: Organizational Excellence
Details: Projects applying for reimbursement in this Board Agenda request have been completed in accordance with all plans and specifications. To receive the full amount of the State Capital Outlay Reimbursement for these projects, the Certificates of the Board of Education documents must be certified by the Dekalb County Board of Education.
The GaDOE reimburses expenses incurred by the school district up to 90% of the total reimbursement amount if all required documents are submitted. GaDOE will release the final 10% of the reimbursement when the project reaches the 90% reimbursement threshold and official closeout.
Financial impact: The total State Capital Outlay reimbursement in the amount of $1,186,898 shall be allocated to the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval and Executed Certificates.
Status: Approved by the Office of Legal Affairs
CERTIFICATE OF THE BOARD OF EDUCATION
DeKalb County Board of Education
RESOLVED, that the _____________________________, at a duly held meeting adopted a
(Board of Education)
resolution that does hereby certify that all accounts for labor, materials, and services for the
Midvale Elementary
construction of _________________________________, 21-644-003
____________________________,
(Facility Name) (State Project Numbers)
have been paid in full and that there are no claims of any nature outstanding, either liquidated
or disputed; and RESOLVED FURTHER, that the secretary is directed to furnish a certified
copy of this resolution to the Georgia Department of Education, Facilities Services Section.
Sworn to and subscribed
before me this _______________ ____________________________________
Board Chairperson
day of _____________________, Mrs. Deirdre Pierce
20______.
____________________________________
System Superintendent
Dr. Devon Q. Horton
___________________________________
Signature of Notary Public
Seal