Agenda Item
i. Contract Award ~ Cooperative Agreement ~ 1 Government Procurement Alliance (1GPA) ~ Cooperative Contract # 23-17PV-03 with Education Logistics, Inc. (EDULOG) ~ Transportation Routing, Planning and Management Software (Not to exceed $796,632) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the use of the 1 Government Procurement Alliance (1GPA) contract # 23-17PV-03 awarded to Education Logistics, Inc. (EDULOG) by DeKalb County School District (“DCSD”) for turnkey GPS Technology Systems from March 28, 2025, through March 27, 2026, for a not to exceed amount of $796,632.
Why: Approval of the use of the Cooperative Agreement with EDULOG will provide a turnkey GPS Technology Solution System. Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses improving safety and reducing DeKalb County School District (DCSD) exposure to liability.
The approval of the use of this Cooperative agreement meets:
Strategic Goal Area 1: Student Academic Success with Equity and Access
Strategic Goal Area 6: Organizational Excellence
Details: EDULOG will be responsible for providing a turnkey GPS Technology Solution System as outlined in the 1-GPA Cooperative Agreement. The system includes Routing and Planning, a Parent Notification System, Student Ridership, Time and Attendance, Navigation, and Fleet Metric Systems.
This is an all-inclusive contract with the scope of the contract including all duties necessary to meet the technical support service, systems integration, and business requirements as defined in the 1-GPA Cooperative Agreement. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The use of this cooperative agreement will allow for the continued use of the GPS Technology Solution System.
Education Logistics, Inc. (EDULOG) is located at 3000 Palmer Street, Missoula, MT 59808.
Financial impact: The GPS Technology Solution System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _2/17/2025__________ Due Date: __2/21/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Award– Cooperative Agreement – 1 Government
Procurement Alliance (1GPA) -Cooperative Contract # 23-17PV-03 with Education Logistics,
Inc. (EDULOG) – Transportation Routing, Planning and Management Software - Not to
Exceed $796,632.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________