Agenda Item
ii. Change Order Request ~ Capital Improvement Project ~ F.H. Paschen, S.N. Nielsen & Associates, LLC, ~ Druid Hills Middle School ~ Roof, HVAC and Controls Replacement Change Order No. 01 ~ Owner Requested Items and Unforeseen Conditions ~ Budget Reallocation and Change Order No. 1 (Not to exceed $148,871.96) ~ Updated 3.6.2025
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve:
A budget reallocation in the amount of $148,871.96 from Local Projects Capital Improvement Fund to the General Contractor cost code.
Change Order No. 1 to F.H. Paschen, S.N. Nielsen & Associates, LLC, for the Druid Hills Middle School Roof, HVAC and Controls Replacement project that will be funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, and Owner (DeKalb County School District- “DCSD”) requested items as outlined in the Change Order No. 1 for Druid Hills Middle School.
Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On November 13, 2023, the Board of Education approved a firm fixed-price contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, to perform the design and general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District-requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested items.
Financial impact: The financial impact of the Change Order No. 1 for the additional scope of work outlined for the Druid Hills Middle School Roof, HVAC and Controls Replacement project is a budget reallocation of $148,871.96 from the Local Projects Capital Improvement Fund to the General Contractor cost code.
The project funds will be paid from the General Contractor cost code; budget reallocation is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397
Effective: Upon Board Approval and fully executed Change Order Documents
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval _
(e.g., contract review, policy matter, etc.)
Date of request: ___3/5/2025_______________ Due Date: __3/8/2025__________to 5 business days)
Background information/Detail: Change Order Request ~ Capital Improvement Project ~ F.H.
Paschen, S.N. Nielsen & Associates, LLC, ~ Druid Hills Middle School ~ Roof, HVAC and
Controls Replacement Change Order No. 01 ~ Owner Requested Items and Unforeseen
Conditions ~ Budget Reallocation and Change Order No. 1 (Not to exceed
$148,871.46)______________________________________________________________
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________