Agenda Item
v. Contract ~ Cooperative Agreement ~ OMNIA/Daikin ~ Martin Luther King Jr. High School ~ Variant Refrigerant Volume Unit (Not to exceed $2,000,000) ~ Updated 3.6.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below items in an amount not to exceed $2,000,000:
Use of the OMNIA/Daikin Partners Contract #R200401 to replace the Variable Refrigerant Volume (VRV) units one-for-one with VRV from Daikin at MLK Jr. HS.
Approval of MAXAIR Mechanical, HVAC Contractor (RFP 24-567- HVAC Repair and Installation Services) for the VRV unit installation.
Why: The failing VRV system at MLK Jr. HS is unable to effectively meet the school’s heating, ventilation, and air conditioning (HVAC) needs. Approval of the use of the OMNIA/Daikin contract to replace the failing units will ensure the facility operates at optimal standards and maintains the comfort, health, and productivity of students, staff, and faculty.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The Variable Refrigerant Volume (VRV) system at Martin Luther King Jr. High School has reached a state of complete failure; extensive efforts have been made to maintain the system since its installation. Due to the state of failure, it has been necessary to use temporary spot coolers to provide conditioned air for the school.
Use of the OMNIA/Daikin Cooperative contract will procure the necessary equipment to address this critical issue, and a contracted HVAC vendor will be engaged to manage the installation. This strategic approach ensures a timely and effective resolution to restore reliable climate control at the facility.
Financial impact: The total budget for this project will be allocated from the cost code (100.2600.543000.00011.7520.9990.8013.040.0000) under the Facilities Deferred Maintenance Budget in an amount not to exceed $2,000,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _3/3/2025__________ Due Date: __3/6/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract – Cooperative Agreement -OMNIA/Daikin –
Martin Luther King Jr. High School – Variant Refrigerant Volume Unit – Not to
Exceed $2,000,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________