Agenda Item
vi. Contract Award ~ Capital Improvement Project: RFQu No. 25-752-003 Professional Architectural and Engineering Services ~ Phase 1 ~ Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. ~ East DeKalb Campus and Former Hooper Alexander Elementary ~ Bus Maintenance, Parking & Charging Facilities (Not to exceed $655,500) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFQu 25-752-003 for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Facilities - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary to Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. for the lump sum amount of $655,500.
Why: Approval of the award of a lump sum design contract for the Architectural and Engineering Services for Bus Maintenance, Parking & Charging Faculties - Phase 1, for East DeKalb Campus and Former Hooper Alexander Elementary , will provide a safe and healthy learning environment.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: This project is slated for completion in two (2) phases. East DeKalb Campus and Former Hooper Alexander Elementary are slated for completion in Phase 1. Phase 2 will include Former Briarcliff High School and other sites to be determined.
Specific details and project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/. The scope of work for this project includes A/E Services for Bus Maintenance, Parking & Charging Faculties - Phase 1 for East Dekalb Campus and Former Hooper Alexander Elementary.
The Request for Qualifications (RFQu) was issued on October 10, 2024, and eight (8) submittals were received on November 14, 2024. All eight (8) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. was selected as the most responsive and responsible offeror and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. is located at 3495 Piedmont Road N.E., Building 101, Suite 700, Atlanta, GA 30305.
Financial impact: The financial impact of the contract award for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Faculties - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary, is $655,500 and will be allocated from cost code, F300CIP.10930.ARCHITECT as follows:
East Dekalb Campus - $227,500
Former Hooper Alexander - $428,000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _2/17/2025__________ Due Date: __2/21/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Award –Capital Improvement Project: RFQu No. 25-
752-003 Professional Architectural and Engineering Services - Phase 1 - Smallwood,
Reynolds, Stewart, Stewart & Associates, Inc. - East DeKalb Campus and Former Hooper
Alexander Elementary - Bus Maintenance, Parking & Charging Facilities – Not to Exceed
$655,500.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________