Agenda Item
ii. Contract Award ~ Ice Cream Products ~ ITB 25-22 ~ Hershey Creamery Company (Not to exceed $128,400) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award for ITB 25-22 for School Nutrition Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $128,400 for April 1, 2025, through March 31, 2026.
Why: To ensure DeKalb County School District (“DCSD”) School Nutrition Services (“SNS”) offers Smart Snacks compliant à la carte snack items to DCSD students. Hershey Creamery Company supplies the School Nutrition Program with various ice cream products that meets Child Nutrition, USDA standards for Smart Snacks.
The approval of this contract award meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: ITB 25-22 was competitively solicited through the DCSD Purchasing Department.
One (1) vendor responded to the solicitation. The response was reviewed and deemed responsive to the requirements of the solicitation by the Purchasing Department. The School Nutrition Services evaluation committee selected Hershey Creamery Company as the sole responsive and responsible bidder meeting bid specifications.
Products provided by Hershey Creamery Company are delivered by the vendor to the schools.
Hershey Creamery Company is located at 1700 White Circle NW, Marietta, GA 30066
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 not to exceed $128,400.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
December 18, 2024
RE: Sourcing Efforts Letter - ITB 25-22 School Nutrition Ice Cream Products
Dr. Connie Walker,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for ITB 25-22 School Nutrition Ice Cream Products.
The Purchasing Department’s efforts include the website on November 7, 2024.
1) ITB 25-22 was posted to IonWave on November 7, 2024.
2) ITB 25-22 was advertised in the Champion Newspaper on November 7, 2024, and November 14,
2024.
3) Electronic notification sent to 36 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 77 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 92 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
One (1) proposal(s) were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Mr. Erick Hofstetter
Teresa Adams
Janet Stone
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org