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SchoolMint DeKalb County-Proposal

AID 1755449 · View on Simbli

Agenda Item

a. SchoolMint Grow Observation and Coaching Platform (Not to exceed $275,000.13)

Summary: Presented by: Dr. Candace Alexander, Chief of Accountability and Continuous Improvement, Division of Accountability and Continuous Improvement
Request: It is requested that the Board of Education approve the purchase of SchoolMint Grow for the district’s teacher coaching, and professional development processes. The total amount requested for the implementation, training, and ongoing support is $275,000.13.
Why: To enhance instructional quality and support professional growth, the district seeks to adopt an instructional coaching platform. SchoolMint Grow is a centralized, data-driven tool for personalized coaching, actionable feedback, and professional development. This supports the district's goal of consistent improvement in teaching and learning. SchoolMint Grow will provide uniformity in our learning walk observation feedback and next steps to grow teachers and leaders through coaching conversations.
Key reasons for this investment include:

Promoting Equity: A consistent coaching system ensures equitable access to high-quality instructional support for all teachers, regardless of school location or resource variability.
Enhancing Professional Development: The platform supports individualized teacher growth plans, offering evidence-based strategies, resources, and progress monitoring tailored to specific needs.
Improving Student Outcomes: By strengthening instructional practices, the platform contributes directly to improving student engagement, learning experiences, and academic achievement across the district.

As seen in the provided data from our two test sites, the platform effectively tracks observations and coaching progress across all grades and schools. The data highlights how School 1 and School 2 leverage the platform to engage in quick feedback and action steps, reinforcing its role in supporting targeted professional development initiatives. School 1 recorded 73 observations with 190 instances of quick feedback, while School 2 had 11 observations and 194 instances of quick feedback. These insights demonstrate how the platform can centralize and streamline instructional coaching, ultimately driving continuous improvement in teaching and learning.
Details: SchoolMint Grow is a comprehensive, customizable platform used in over 2,000 schools across 32 states. Its features include:

Customized Coaching Forms & Observation Templates
Data Security & Confidentiality (with role-based access)
Ongoing Support and Training
Key Platform Features:

Real-time, time-stamped feedback during observations.
Goal setting and tracking capabilities linked to action steps.
Video integration for self-reflection and peer feedback.
Dashboards and reports to assist administrators with evidence-based decision-making.
Financial impact: A paid license is required for anyone giving or receiving feedback on SchoolMint Grow. That generally includes teachers, coaches, assistant principals, principals and principal supervisors.
● Yearly pricing outlined below is based on adding an additional 5426 users (added to the 774 district and building administrators and 2 pilot schools in the pilot program. 5426 users will now include all instructional staff).
● Prorated pricing for pilot users is based on the start date for the full district contract.
● Pricing below includes a 37% license discount.




Product Name
Description
Qty
Product Start Date
Product End Date
Acct Name
Net Unit Price
Extended


Grow
Classroom observation and teacher
feedback platform, includes non-hosted video hub
5426
4/1/2025
3/31/2026
DeKalb County School District
$32.25
$175,011.83


Grow
Classroom observation and teacher
feedback platform, includes non-hosted video hub
774
6/1/2025
3/31/2026
DeKalb County School District
$35.84
$27,738.72


Grow
Classroom observation and teacher
feedback platform, includes non-hosted video hub
1680
4/1/2025
3/31/2026
DeKalb County School District - Area 6 Horizons
$43.01
$72,249.58


Grow Standard Implementation
Site Setup & Configuration of Systems
7106
4/1/2025
4/1/2025
DeKalb County School District
$0.00
$0.00


Grow Virtual Training (3 Hours)
Up to 3 hours of virtual training. Must be used in increments of one hour
4
4/1/2025
4/1/2025
DeKalb County School District
$0.00
$0.00



Total: $275,000.13

The purchase amount not to exceed $275,000.13 will be paid using Accountability & Continuous Improvement general funds budgeted by:

GL Account#
100.2800.553200.00011.7030.9990.8010.030.0000
Contact: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership, 678-676-0542
Effective: Access to the services described below shall remain in effect from 4/1/2025 until 3/31/2026.
Status: Approved by the Office of Legal Affairs
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