Agenda Item
iii. E-SPLOST VI Project ~ Amendment Request ~ Manley Spangler Smith Architects ~ PBK Architects (“MSSA-PBK”) - #40636 ~ Druid Hills High School Modernization ~ Amendment No. 1, Additional Site Studies (Not to exceed $218,500) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 1 to MSSA-PBK for the Druid Hills High School Modernization project for an increase in the Architect’s fee in the amount of $218,500.
Why: Approval of Amendment No. 1 provides an additional design and engineering fee in the amount of $218,500 supporting additional design services for conceptual design services at three (3) sites.
Approval of Amendment No. 2 meets Strategic Goal Area 6: Organizational Excellence.
Details: On August 14, 2023, The Board of Education approved the award of Architectural and Engineering Services to MSSA-PBK for the Phase I design of the Druid Hills High School Modernization Project in the amount of $350,000.
The approval of Amendment No. 1 will allow DeKalb County School District (“DCSD”) to study DCSD-owned sites for possible construction of a new high school.
Specific details related to the original scope of work for this project can be found on the district’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact amount of Amendment No. 1 for the additional design and engineering fee to MSSA-PBK for the Druid Hills High School Modernization project is $218,500 for a total contract amount of $582,916 will be allocated from the Architect cost code SP6FACCON.40636.ARCHITECT under the voter approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _2/17/2025__________ Due Date: __2/21/2025_______ (Allow 3 to 5 business days)
Background information/Detail: E-SPLOST VI Project- Amendment Request- Manley Spangler
Smith Architects – PBK Architects (“MSSA-PBK”) - #40636 - Druid Hills High School
Modernization – Amendment No. 1, Additional Site Studies- $218,500.00
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________